1. How to Design an Effective PowerPoint Presentation
4U Academic Integrity
Grade 12 English

2. Layout: 10 PowerPointPresentation Tips PowerPoint’s main screen
Getting started in PowerPoint
Formatting the Background of your Slides
Slide layouts
Different Viewing Options
Inserting pictures and text
Inserting Charts and Graphs
Slide transition and Slide animation
Adding sound, animation, video, hyperlinks
Viewing and Navigating the SLIDE SHOW
Summary
The Assignment

3. 10 PowerPointPresentation Tips
Apply brilliance – Use colours to highlight your points. But, don’t weaken your message by including too much on one slide.
KISS – Keep It Straight and Simple. Use Keywords. Make an attempt not to read your slides directly.
Compose slides – Don’t copy and paste from a bunch of different places.
Use consistency – Choose the same colours and font styles throughout. This includes the background template.
Use contrast – Black on white is always the most effective and most boring choice. But, whatever your choice don’t make your audience strain.

4. 10 PowerPointPresentation Tips
Take Home Messages – What you want the audience to leave with; a summary.
Use Images – Not just to decorate, but to exhibit or explain.
Don’t be silly – Overusing animations and media. Use them to clarify and model your ‘take home point’.
Keep your audience in mind – Nothing else already covered matters if you lose the attention of your audience.
Practice – Know the slides. Edit the slides. Speak to the audience.

5. PowerPoint’s Main Screen
Main Menu Toolbar
Formatting Toolbar
Standard Toolbar
Viewing Options

6. Getting Started With PowerPoint
Once you open the PowerPoint program, choose Blank Presentation and click OK.
Using the MicroSoft PowerPoint’s Template is always an option.
At this point, you can select the slide layout that you would like to start off with or select the type of design that you would like to apply to your presentation.
Be sure to keep in mind the
10 PowerPointPresentation Tips.

7. Getting Started with PowerPoint
Choose Format from the main menu
and select Slide Design.
Backgrounds that are dark in colour can be the best to choose because they are easier to see when showing your presentation. Use contrast.
Once you select the slide layout (title slide),
when you are ready to select another slide,
choose Insert from the main menu
and choose New Slide or ctrl M.

8. Slide Layouts
Title slide, bulleted list, 2 column text, table, text & chart, chart & text, organizational chart, text & clipart, clip art & text, title only, blank slide.

9. Formatting The Background Of A Slide
You can format your slide to make it look however you would like, whether it be a background colour, picture, or a design template built into Microsoft PowerPoint.
1. Click format at the top of the screen.
2. Select Apply Design Template
3. Select the Design as you wish.
4. Click the Apply button

10. Different Viewing Options
Normal view
Outline View
Slide view
Slide Sorter View
Slide Show View

11. Different Viewing Options
Slide View – allows you to work on one slide at a time
Outline View – allows you to work with the structure of your file in outline form. Work in outline view when you need to organize the structure of your file.
Slide Sorter View - displays miniature versions of all slides in a presentation, complete with text and graphics. In slide sorter view, you can reorder slides, add transitions, and animation effects. You can also set the timings for electronic slide shows.
Notes Page View – allows you to work on one slide at a time or organize the structure of all the slides in your presentation. Here you will also be able to add notes for your presentation.
Slide Show - runs your slide show in full screen format, beginning with the current slide if you are in slide view or the selected slide if you are in slide sorter view.

12. Inserting Pictures And Text
1. Display the slide you want to add a picture to.
2. Click INSERT from the top of the screen.
3. Select Picture, then select Clip Art.
4. Click the category you want.
5. Click the picture you want.
6. Click Insert Clip on the shortcut menu.
7. Click the close button on the Clip Gallery Title bar.
Steps 1-3 are very similar when inserting other Pictures, objects, movies, sounds and charts, graphs or tables.
When you start, you should create a file folder
which contains everything used in the construction
of the PowerPoint Presentation (text files, images, media, etc.).

13. Slide Transition
You can add customized transitions to your slide show that will make it come alive and become appealing to your audience. Follow these steps when adding Slide Transitions.
In slide or slide sorter view, select the slide or slides you want to add a transition to.
On the Slide Show menu at the top of the screen,
click Slide Transition

14. Slide Transition Cont’d
In the Effect box, click the transition you want, and then select any other options you want.
To apply the transition to the selected slide, click Apply.
To apply the transition to all the slides, click Apply to All.
Repeat the process for each slide you want to add a transition to.
To view the transitions, on the Slide Show menu, click Animation Preview.

15. Slide Animation
To animate a graphic or text individually and include sound. Select Slide Show from the main menu and select Custom Animation. Here you will find many effects that you can add to either a graphic or the basic text. You can also select the direction of the animation and the speed of the effect.
The animation selected for this slide is ‘stretch’
and the speed is ‘slow’.
It is the only item that is animated on this screen.

16. Adding Sound, Music, Movies And Hyperlinks
To add sound to your presentation, select slide show custom animation and select sound with the animation that you have preset.
To add music, movies and sound to your presentation, select Insert and choose movies and sounds. You have a few options here from where you get your files.
To add hyperlinks that will take you directly to the Internet (as long as you have an internet connection) select Insert, choose hyperlinks and type in the web address of your information (actually easier to copy and paste during construction).

17. Viewing the Slide Show
You can view your slide show by any of the following ways:
Click Slide Show at the lower left corner of Power Point
On the Slide Show menu, view Slide Show
On the View menu, click Slide Show

18. Navigating while in the Slide Show
Forward Navigation
Simply click on the left Mouse Button or hit the Enter Button on the keyboard
Reverse Navigation
Hit the backspace key on the keyboard
Exiting the Show
Hit the Esc button on the keyboard
You can advance your slides by clicking the mouse button, using a remote, using the space bar or the arrow keys!

19. Summary Create a file folder for each presentation you are creating.
Keep everything for that particular presentation in that same folder: charts, graphs, music, sound, etc..
Understand – Different effects were used in this presentation to demonstrate options and points. Keep a balance with media effects; overdoing it can be very easy and leads to a less successful presentation.
Use this presentation to help guide your PowerPoint.
But, don’t be afraid of experimenting.

20. The Assignment The class will be divided into three to five groups.
Using information from ‘the web’,
and further information provided by the classroom teacher,
each group will be responsible for creating a PowerPoint Presentation
on one of the aspects/roles students should be aware of and practice concerning consistent and acceptable academic integrity.
Once all groups have completed their presentation
they will then share with the rest of the class/groups.