1. OCTOBER 2015 D ECEMBER EOC T RAINING

2. R EAD YOUR M ANUALS ! This training does not replace your responsibility to read and follow all manuals. Training for Test Administrators must be complete by December 4

3. C ALENDAR OF E VENTS DateTest December 7English I December 8 Biology US History December 9English II December 10Algebra I December 11 Make Ups Check In starting at 9:00 AM All materials must be returned this day Make-ups may be given after the primary test date throughout the window (including December 11)

4. W HO T AKES W HAT STAAR A Students who cannot access STAAR with or without accommodations Students must be serviced through SPED or 504 with Dyslexia ARDC or 504 Committee decision STAAR The first consideration for ALL students with or without Type 1 or Type 2 accommodations

5. W HO T AKES W HAT STAAR L Available for ELL students who: Are not most appropriately assessed with STAAR Spanish AND Have not attained Advanced High in TELPAS Reading (2-12) AND Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee) LPAC decision Not available for students whose parent denies program services Available for math, science & social studies

6. T IME L IMIT P OLICIES & P ROCEDURES Each student is allowed five hours to complete English I & II and four hours to complete Algebra I, Biology & US History Time starts after the test administrator has read all of the directions and tells students: “…you may begin” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with Extended Time must start testing as soon as possible Late students must test if there is enough time left in the school day Breaks are allowed but the clock does not stop Time stops only for: ◦Meals ◦Emergencies ◦Consolidation ◦Nurse breaks

7. A LLOWABLE P ROCEDURES & M ATERIALS The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document. Signing or translating test administration directions Reading aloud or signing the writing prompt upon request Minimize distractions Small group or individual administrations Remind students to stay on task Scratch paper Colored overlays Blank place markers Highlighters Page 13 Manual Page O-12 DCCM

8. P RINCIPAL R ESPONSIBILITIES Oversee training and the implementation of test administration process as stated in the manual Attend trainings and sign oath Ensure security and confidentiality of the tests and materials Approve test administrators, logistics and ensure that the testing environment meets the following: ◦ Testing rooms are quiet, well ventilated and comfortable. Students have enough room to work ◦A “Testing- Do Not Disturb” is posted outside each room ◦Bulletin boards and instructional displays are covered or removed from any location students may pass while testing ◦All desks used for testing are clear of books and other material not required for the test Monitors the test administrators Report any incident to the DTC

9. CTC R ESPONSIBILITIES You are the contact person for all test-related communications at your campus You are responsible for the planning, training and execution of testing You are required to read and be familiar with all manuals You are responsible for test security of materials You must supervise and actively monitor testing You must report testing irregularities and violations immediately to the DTC You are responsible for supervising the verification of precoded test materials by campus personnel You are responsible for the accounting of all test material and for the accurate completion of all answer documents All of this is done with the approval of your principal

10. CTC R ESPONSIBILITIES Attend test coordinator trainings and train campus test administrators Receive, scan, manage and secure testing materials Prepare answer documents for testing, this includes checking that the student’s data is current Coordinate all campus testing logistics Establish and monitor testing procedures to ensure test security Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents Prepare (scan) and return all testing materials to the testing office Prepare statements for incidents if necessary

11. T EST A DMINISTRATOR R ESPONSIBILITIES Read the Test Administrator Manual Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state testing system Read “Guide to the Test Administration Directions” prior to administering any state assessment Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing

12. Complete answer documents in accordance with the manual Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Assist the CTC for on-line administrations as needed Report testing irregularities and security violations immediately to the CTC Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation T EST A DMINISTRATOR R ESPONSIBILITIES

13. Breakfast in the Classroom Only the teacher/adult in the classroom can complete the roster. Only complete meals that are served will be marked off in Section #2.

14. BIC B EST P RACTICES All unopened items should be returned to the cafeteria after the meal time is over. All opened items should be placed in the trash bag that is provided with the meal. The cafeteria manager is required to check each roster to verify how many meals were served, not served, and returned.

15. C LASS I NFORMATION FILL IN YOUR NAME, ROOM # AND DATE

16. 1. C LASS E NROLLMENT RECORD ACTUAL CLASS ENROLLMENT MANAGER WILL FILL THIS OUT Enter your class enrollment here

17. 2. S TRIKE O FF S TUDENTS STRIKE OFF (/) A NUMBER EVERY TIME YOU ISSUE A COMPLETE MEAL TO A STUDENT USE BLACK OR BLUE INK ONLY 19 STUDENTS SERVED COMPLETE MEALS

18. S ECTIONS 3-6: A DDITIONAL I NFORMATION Section 3: Record the # of students served a complete meal. Section 4: Record the # of adults who received a meal. Section 5: Record the # of meals that were not served (refused or for student absence). Section 6: Add lines 3, 4 and 5 together. Please sign the roster when all information has been entered

19. L UNCH Will lunch be served in the classroom or will students be escorted to the cafeteria? Student should be kept together and closely monitored during lunch Students must not be allowed to discuss the test during Test materials should be collected and kept secure

20. C AMPUS P ROCEDURES Include things such as: Check Out/In Process Testing Rooms Cell Phone Policy Testing Environment (covering instructional material) Time limits Breakfast (Breakfast in the Classroom is mandatory) Lunch What students do after testing Who is monitoring hallways/restrooms Procedures for late students

21. R EADING D IRECTIONS Test Administrators MUST read the Guide to the Test Administration Directions page 43 Test Administrators must read word for word all directions in bold following the word “SAY” There will be a specific test administrator manual that includes a non-secure section and a secure section for STAAR A and STAAR L. Test administrators may not view the secure section until the day of the test. The non secure section will be available for training purposes

22. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS Reference the August 20, 2015 Letter to Districts ◦December 2015 administration will be offered only on paper ◦No online assessments ◦No special request process for paper administrations of online assessments NOTE: ETS UPDATES COMING SOON!!!

23. ◦Students are required by Texas Education Code (TEC) §28.025(c) to meet all curriculum requirements and assessment graduation requirements in order to receive a Texas high school diploma. ◦Graduation requirements for students receiving special education services can be found in Texas Administrative Code (TAC) §89.1070(b). ◦It is not necessary to revisit the assessment decision simply because STAAR A will be administered only on paper in December. If a student meets the STAAR A Eligibility Requirements, he or she may take STAAR A regardless of the mode of administration. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

24. The secure STAAR A Paper Administration Guide provides specific instructions for how embedded accommodations are to be provided. ◦Accommodations may include definitions, synonyms, graphics, rewording of text, or indication by the test administrator of certain parts of the selection, test question, or reference materials. ◦Supplemental materials, such as blank Punnett squares for biology and writing checklists for English I and English II, will be provided as separate handouts. The test administrator may read aloud text as needed by the student. The student’s test booklet will indicate text that cannot be read aloud (“do not read” icon). Specific information about what can be read aloud is located in the STAAR A Paper Administration Guide. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

25. Allowable test administrator-provided accommodation support is specifically described in the accommodation tables. These tables allow the test administrator to SAY something to the student, to Show the student a visual, or to Indicate to the student specific information in the student’s test booklet. ◦SAY: This text must be communicated to the student exactly as written. ◦Show: The “Accommodation” column in the accommodation table may instruct the test administrator to show the student an image (e.g., political cartoon, chart, photo) on a specific page in the guide. ◦Indicate: In some instances, the test administrator will need to indicate to the student (e.g., point to the information, cover the information not indicated, place the student’s hand on the information, etc.) specific information in the student’s test booklet. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

26. Test Question in Student Booklet D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

27. Accommodation Table in Paper Administration Guide Blank, shaded rows in the STAAR A Paper Administration Guides indicate that there are no accommodations for this test question (therefore no dotted underlines in the student booklet). D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

28. Supporting Images in Paper Administration Guide D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

29. Test administrators who have not administered a paper version of STAAR A, must be trained according to the STAAR A Paper Administration Guide. Because test administrators respond to student requests for reading text aloud and presenting additional accommodations, individual or small group administrations are necessary. Students taking a paper administration of STAAR A cannot be grouped with students taking other assessments. Students record their responses to test questions on the answer document. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

30. Students will record their responses on answer documents. ◦No online transcribe form ◦Honor statement included on answer document Linguistic accommodations and other student information to be recorded along with other applicable accommodations on the answer document. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

31. Special December STAAR L Paper Administration Guides ◦Replacing what used to be the paper supplement and English clarification guide (ECG) ◦Each STAAR L test will have its own paper administration guide that includes ◦Non-secure section with general information for district and campus coordinators, test administrator information and test directions, and instructions for off-limits word list ◦Secure section with off-limits word list (OWL) Non-secure section will be posted on STAAR L webpage ahead of time. Complete paper administration guides will be shipped later this fall with testing materials. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

32. Linguistic accommodations provided by test administrator In addition to receiving training on general test administration procedures and test security, test administrators need to be trained in testing procedures specific to STAAR L paper administrations. Test administrators who provide clarification of word meaning should be familiar with the subject matter assessed, linguistic needs of the students, and work routinely with the students in assisting with or delivering instruction. The updated 2015–2016 Training on Linguistic Accommodations for the STAAR Program PowerPoint will be located at http://tea.texas.gov/student.assessment/ell/staarl/ http://tea.texas.gov/student.assessment/ell/staarl/ D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

33. A CCOMMODATIONS Refer to the 2015 State Assessment Reference Guide for allowable accommodations and eligibility

34. A CCOMMODATIONS - O RAL A DMINISTRATION TAs providing an oral administration require additional training More information on page 114 STAAR EOC Manual TA should receive a copy of the accommodation page found in the State Assessment Reference Guide Must date, initial and sign the bottom box of the oath prior to administration

35. FULL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test booklet with the same form number as the student (Form 1 or same form) PART Questions, answer choices, words or phrases Students cannot change from “PART” to “ALL” Test administrator reads over the student’s shoulder Test administrators should NEVER read the reading passages. A CCOMMODATIONS - O RAL A DMINISTRATION FULL and PART oral cannot be in the same testing room

36. I TEMS C ONTAINING B OXED I NFORMATION All parts of the question and answer choice may be read aloud

37. I TEMS C ONTAINING C ONTENT S PECIFIC T ERMS Read aloud words, numbers or symbols in the same way as a student hears them in class

38. I TEMS C ONTAINING G RAPHICS IN A NSWER C HOICES All parts of the question and answer choice may be read aloud without aiding student in interpreting the information

39. I TEMS C ONTAINING G RAPHICS IN THE Q UESTION Read aloud words, numbers or symbols without aiding student in interpreting the information

40. D ICTIONARIES Must be provided to students taking STAAR: ◦English I & II (minimum 1:5 ratio) ◦Standard Dictionary ◦Dictionary/Thesaurus Combination ◦Bilingual or ESL Dictionary (Not considered a linguistic accommodation when used in accordance with the Dictionary Policy) ◦Sign Language Dictionary

41. C ALCULATORS Must be provided to students taking STAAR, STAAR A, STAAR L : –Algebra I (1:1 ratio) –Biology (1:5 ratio) –Calculators must be cleared to factory default settings

42. L INGUISTIC A CCOMMODATIONS STAAR (English)STAAR LSTAAR A Math Science Social Studies Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Clarification of word meaning in English Reading Writing Reading: Dictionaries of Various Types Extra Time Writing: Clarification in English of word meaning in writing prompts NA Dictionaries of Various Types Extra Time Clarification of word meaning in English English I & II Dictionaries of Various Types Extra Time Clarification in English of word meaning in short answer questions & writing prompts NA Extra Time Clarification of word meaning in English

43. When providing linguistic accommodations to students, test administrators may not provide any direct or indirect assistance or reinforcement that aids a student in identifying a correct response to the test question Test administrators who provide clarification of word meaning should be familiar with subject matter being assessed, linguistic needs of students and work routinely with the students in assisting or delivering instruction L INGUISTIC A CCOMMODATIONS

44. B ASIC T RANSCRIPTION If the student has the accommodation, complete the transcription and note on the top of the answer document the reason and name of the person that transcribed Transcribed by Cindy Blair due to IEP on 12/8/15

45. M ARK A CCOMMODATIONS ON THE A NSWER D OCUMENT Accommodations are marked if they are assigned to the student, not if the student used them If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

46. A NSWER D OCUMENTS English I & II answer documents will come with a precoded label Place label here Mark test type

47. A NSWER D OCUMENTS Biology, Algebra I and US History answer documents will come precoded Student information will already be bubbled in

48. Mark the correct score code A - absent O - other S - score Substitute assessment HSEP (High School Equivalency Program) M ARKING A NSWER D OCUMENTS Test date must be filled in December answer documents will have a bubble for test version.

49. A NSWER D OCUMENTS - H AND G RIDDING When hand gridding answer documents, ensure that ALL information has been filled in and ALL bubbles have been marked Local ID must be right justified. Add leading zeros. All demographic information bubbles must be filled in. Do not leave any blank. Do not forget to write the district/campus name

50. H OMEBOUND A homebound student needs to be tested on the day of the test (done by Homebound Services) If they start the test and then cannot complete, code as an “other” and complete the paper in your folder (contact DTC if an “O” code needs to be used) If they are too sick to test, code as an absent

51. P REPARING EOC M ATERIALS FOR R ETURN Verify that no answer documents have inadvertently been left in test booklets Verify that all test booklets and answer documents are accounted for (including blank answer documents) All secure test booklets must be put in serial number order for return to the district Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document

52. Make sure the correct score code is marked on each answer document and test booklet number has been indicated. Check that the test date has been entered Verify that student information, test taken information, and accommodations coding on answer documents is accurate Shred all scratch paper that has been written on Shred all supplemental aides that were written on P REPARING EOC M ATERIALS FOR R ETURN

53. R ETURN AND C HECK I N Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom Answer documents - in alphabetical order

54. Security Training Modules Web-based Texas Test Administrator Online Training Modules http://www.texasassessment.com/administrators/training/ All three modules must be completed by certified campus personnel involved in testing if they: are new to the district took an incident in the 2014-2015 school year have not completed the Modules in the last 3 years

55. The following govern test security  Texas Education Code (TEC) Chapter 39, Subchapter B  Texas Administrative Code (TAC) 19 Subchapter 101, Assessment  Family Educational Rights and Privacy Act of 1974 (FERPA)  Texas Penal Code 37.10 - Tampering General Security Information

56. Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

57. Paraprofessionals Paraprofessionals must complete a district noncertified personnel testing oath CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

58. Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test A person who has several roles during TELPAS testing must sign all oaths (Test Administrator, Rater, Verifier, etc) Paper test requires that the test administrator has signed the bottom box of the oath prior to testing

59. Security and Confidentiality  Account for all secure materials before, during, and after each test administration (including Student Authorizations)  Protect the contents of all tests booklets and student answer documents  No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed  No collaboration allowed during online calibration sets

60. Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural ExamplesSerious Examples Improper accounting for secure materialsDirectly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

61. Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: Working on the computer or checking email Reading a book, magazine, or newspaper Grading papers or working on lesson plans Leaving the room without a trained substitute test administrator in the room Leaving students unattended during meals or breaks

62. Emphasize importance of training and reading manuals Account for all test materials Ensure proper storage of materials Verify accuracy of student information Verify testing requirements for students receiving special education services Reduce the risk of having an irregularity! Before the test administration:

63. Ensure each student receives the correct assessment and testing material(s) Emphasize and verify active monitoring Ensure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information check for strategies Reduce the risk of having an irregularity! During test administration:

64. Reduce the risk of having an irregularity! After test administration No unauthorized viewing (only TEA may permit) No scoring of student responses Shred Student Authorization forms (ASAP) No discussion of confidential student information No erasing stray marks or darkening response ovals No copying of students answer documents Account for all test materials No opening answer documents to view answers

65. Pitfalls to Avoid: Assigning untrained staff to administer and/or monitor tests (must be certified personnel) Failing to inventory testing materials Having insufficient test booklets and/or test administrator manuals Not accounting for all test booklets and answer documents each day Teacher violates time limit Testing beyond the normal school day

66. Pitfalls to Avoid: Assigning a student the incorrect assessment or student authorization form Failing to give appropriate accommodation(s) Improper (or nonexistent) monitoring Leaving secure materials unattended (to include Student Authorizations and Writing Samples) Stopping an on-line session prior to removing absent students Failure to report a testing irregularity

67. Reporting & Documentation If you become aware of any irregularities, contact the CTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required:  Incident report including a plan of action (local form)  Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)  Statements should not include names of student  The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

68. Oaths - Please sign your oaths

69. QUESTIONS - Contact the me if you have questions or concerns