1. April 25, 2012 Making the Most of Library Collaboration and Cooperative Projects Partnering for Discovery: Jennifer LissErika Dowell Metadata/Cataloging LibrarianInterim Head of Technical Services & Digitization Wells LibraryLilly Library Dot PorterLori Dekydtspotter Associate Director for Digital Library Interim Head of Cataloging & Rare Books Cataloger Content and ServicesLilly Library Digital Library Program

2. April 25, 2012 Presentation Outline Overview of the War of 1812 Project The Collection Partnerships & Workflow Lessons Learned Working together in progress …

3. How it all began… April 25, 2012

4. Division of Responsibility Project Management: Erika Dowell & Dot Porter Encoding of finding aids: Lilly Library, Technical Services Department (War of 1812 mss.) Scanning of materials: Digital Library Program, Lilly Library (vault materials) Serving digital objects: Digital Library Program Omeka Development: Collaboration April 25, 2012

5. The Lilly Library War of 1812 Collection Monographs Prints Music Maps Manuscripts April 25, 2012

6. The Collection: Differing Levels of Description & Access Monographs Monographs Online records Card catalog Prints Prints Access database Music Music In Harmony database Maps Maps Card catalog Access database Manuscripts Manuscripts Artificial collection “War of 1812” Individual items spread throughout various collections April 25, 2012

7. Transcribing existing manuscript cards

8. April 25, 2012 Bringing the cataloging into the 21 st century: Authorized Subject Headings & Name Entries

9. April 25, 2012 DLP Wiki Utilized for Cataloging Questions Exchange

10. April 25, 2012 Metadata for Discovery Monographs Monographs Prints Prints Added access points (MODS) Music Music Cleanup of access points (MODS) Maps Maps MARC cataloging by map cataloger QC of metadata transformation Manuscripts Manuscripts Encoding (EAD) QC of access points QC of metadata transformation

11. April 25, 2012 Collaborating for [Good] Metadata Define metadata expectations Define metadata expectations Access points? Controlled vocabularies? Content standards? Document metadata decisions Document metadata decisions Build in a system for Q/A and reporting errors Build in a system for Q/A and reporting errors Contribute to project team meetings Contribute to project team meetings

12. April 25, 2012 Metadata Gone Bad! Legacy data = something GOING WRONG

13. April 25, 2012 Archival Collections Image Collections Sheet Music Monographs

14. April 25, 2012

19. Digitizing Workflow April 25, 2012 Selection EADMARC Database books archival collections mapsprints scan metadata conversion – automated and manual ingest into Fedora Repository Link from finding aids / ICO records / IUCat records Note: music was already digitized

20. Site development workflow April 25, 2012 Initial site conception Selection of Omeka for site development Materials digitization (previous slide) Site design Pulling metadata from Fedora into Omeka OMEKA SITE

21. April 25, 2012 OMEKA SITE

22. Wrap-up April 25, 2012 Flexibility Trust Clarity

23. Links: The Lilly Library: http://www.indiana.edu/~liblilly/http://www.indiana.edu/~liblilly/ IU Digital Library Program: http://www.dlib.indiana.edu/http://www.dlib.indiana.edu/ IUCAT: www.iucat.iu.eduwww.iucat.iu.edu IU Archives Online: http://webapp1.dlib.indiana.edu/findingaids/http://webapp1.dlib.indiana.edu/findingaids/ Image Collections Online: http://webapp1.dlib.indiana.edu/images/http://webapp1.dlib.indiana.edu/images/ InHarmony: Sheet Music from Indiana: http://webapp1.dlib.indiana.edu/inharmony/ http://webapp1.dlib.indiana.edu/inharmony/ April 25, 2012

24. Questions? Erika Dowell Interim Head of Technical Services & Digitization, Lilly Library edowell@indiana.edu Dot Porter Associate Director for Digital Library Content and Services, Digital Library Program doporter@iu.edu Jennifer Liss Metadata/Cataloging Librarian, Herman B Wells Library jaliss@indiana.edu Lori Dekydtspotter Interim Head of Cataloging & Rare Books Cataloger, Lilly Library lodekydt@indiana.edu April 25, 2012