1. WebInq: electronic data collection service WebInq electronic data collection service INE Portugal Electronic Raw Data Reporting UNECE / Eurostat (Geneva, 6 – 8 November 2006) Paulo Saraiva dos Santos Topic (ii) Electronic reporting of census data and other national experiences

2. WebInq: electronic data collection service Background of Data Collection and EDR at INE Portugal

3. WebInq: electronic data collection service Data Collection figures  Resources  250 workers + 400 local interviewers  12 M €  100 surveys and 570 occurrences  90 by self-completed  (20 with 86% of enterprises);  15 by interview  110,000 enterprises (99% small or medium-sized enterprises ). Average annual indicators  Electronic Data Reporting (EDR)  46% of surveys  56% of responses  WebInq and e-mail  26,000 enterprises and 282,000 responses 2005

4. WebInq: electronic data collection service Surveys / year% 1 survey67% 2 – 528% > 55% Occurrences / year% 1 occurrence57% 2 – 1221% > 1212% Data Collection impact EnterprisesRespondents 1 enterprise96% > 14% SurveysRespondents 1 survey70% > 130% Multi enterprise, surveys and respondents  It demands for a flexible solution

5. WebInq: electronic data collection service EDR timeline … some initiatives (XLS worksheets) 1997: Intrastat and IDEP  e-mail (EDIFACT, ASCII) 1998: e-mail management (automatic acknowledgment) 2003: WebInq public access  XLS and e-mail July.05: WebInq subscriber area  Intrastat webform 2006Q4: 20 surveys

6. WebInq: electronic data collection service WebInq concepts

7. WebInq: electronic data collection service What is WebInq? INE’s website data collection channel; Webforms and uploads (XML and XLS) It provides information about surveys; It aims to be a single point of access to manage electronic questionnaires; Users: –Individuals, enterprises and other institutions, third declarants Does not cover local units and establishments Does not cover all of our electronic reporting

8. WebInq: electronic data collection service WebInq development Only internal resources Microsoft.NET Framework Version 1.1 –Microsoft Visual Studio – ASPX and JavaScripts SQL*Server and Oracle thawte SSL certificates

9. WebInq: electronic data collection service WebInq figures (2006 October) 9,000 enterprises 8,000 users (7% third declarants) 20 e-questionnaires Intrastat webforms: –2,600 declarants –20,000 returns (2006)

10. WebInq: electronic data collection service WebInq monthly active enterprises

11. WebInq: electronic data collection service WebInq: Intrastat active declarants

12. WebInq: electronic data collection service Subscriber ID AAA000001 Fiscal number 01 123456789 Designation Acronym WebInq entities and components 1.Web channel; 2.Management tool (BOW); 3.Intranet indicators report; 4.Intranet e-questionnaire edit tool (WebReg). Components Entities

13. WebInq: electronic data collection service WebInq http://webinq.ine.pt/

14. WebInq: electronic data collection service WebInq management tool (intranet)

15. WebInq: electronic data collection service WebInq indicators report (intranet)

16. WebInq: electronic data collection service WebReg: Intranet webform edit tool

17. WebInq: electronic data collection service WebInq: two different areas PUBLIC area –General information and help about WebInq; –Statistical terms and concepts; –Download of files related with each survey; –Specific survey information; SUBSCRIBER area –User authentication; –Update information about inquired units; –User association with inquired units and surveys; –Manage questionnaires and users; –Secured upload of XML files.

18. WebInq: electronic data collection service Public area menu options Service presentation Access to subscriber area File downloads Surveys area Help Statistical terms and concepts WebInq contacts

19. WebInq: electronic data collection service Surveys area Surveys: –IEH: annual business survey –IMPI, IAPI: industrial production (monthly and annual) –ICCOP: conjuncture (construction) –PTRE: quarterly business survey –IVN (5): business short term indicators –Intrastat: monthly EU trade of goods –RIAP: properties of the public administration –SPE: business services –IEGPA: environment business –UCDR: large commercial surfaces –…

20. WebInq: electronic data collection service Intrastat specific information Intrastat –Objectives –Legal framework –Type of survey –Data collection methods –Questionnaire –How to respond –IDEP CD request –Users manual –Dissemination products –Help –Contacts

21. WebInq: electronic data collection service Two types of users Main user –Master key –Update inquired unity attributes –Generate survey access codes to secondary users –Follow-up the activity of secondary users –Report data Secondary user –Activate surveys with access codes –Report data

22. WebInq: electronic data collection service Subscribers and users A subscriber can: –be a user of one or more inquired units; –manage one or more surveys from an inquired unit; –become a main or a secondary user of a unit; –become a main user of an unit and a secondary user of another different unit. Very flexible solution.

23. WebInq: electronic data collection service Subscribers, enterprises and surveys U1 U2 U3 C1 C2C3 S1 S2 S3 S1S2 S3S1 S2

24. WebInq: electronic data collection service @  Authentication process

25. WebInq: electronic data collection service Become a WebInq subscriber Go to subscriber area Choose new subscriber option Accept terms and conditions Provide personal information WebInq generates ID and password WebInq send an e-mail with the password

26. WebInq: electronic data collection service Subscriber area menu options Exit Help First access - Identify the unit - Activate master key - Activate survey List of units Update user information Change password

27. WebInq: electronic data collection service Main user access 1.Subscribe and login WebInq; 2.Apply to an unit master key; 3.Receive and activate the master key; 4.Manage questionnaires; 5.Manage secondary users.

28. WebInq: electronic data collection service Become a main user for a unit 1.Subscribe and login WebInq; 2.Identify the inquired unit (enterprise); 3.INE send a letter to the inquired unit with the master key, informing the name of the user applicant; 4.The inquired unit send the master key to the user applicant; 5.The user activate the master key and become the main user of the inquired unit.

29. WebInq: electronic data collection service Secondary user access 1.Subscribe and login WebInq; 2.Receive the survey activation code from a main user (one for unit and survey); 3.Activate the survey (one unit); 4.Manage the questionnaires.

30. WebInq: electronic data collection service Activity: Choose an inquired unit

31. WebInq: electronic data collection service Activity: Manage the inquired unity

32. WebInq: electronic data collection service Activity: Survey management

33. WebInq: electronic data collection service Intrastat webform. Returns report

34. WebInq: electronic data collection service Intrastat webform. Insert a line

35. WebInq: electronic data collection service Intrastat. Lines list and validation

36. WebInq: electronic data collection service PTRE: XML upload example

37. WebInq: electronic data collection service IMPI. Industrial production (monthly)

38. WebInq: electronic data collection service IEGPA. Business environment

39. WebInq: electronic data collection service IVNEC. Commerce short-term indicator

40. WebInq: electronic data collection service Other types of unities (establishments); XBRL upload; Optimize response view; Adapt survey management; English version; Management tool for all surveys. Foreseen developments

41. WebInq: electronic data collection service WebInq electronic data collection service INE Portugal Electronic Raw Data Reporting UNECE / Eurostat (Geneva, 6 – 8 November 2006) Paulo Saraiva dos Santos Topic (ii) Electronic reporting of census data and other national experiences