1. John W. Ingram Strategies for the Practice of Institutional Research NEAIR Annual Conference December 5, 2011

2.  Instructional video online, learn at your own pace  No need to reinterpret your notes from today’s presentation  Sign up for free: IR Shop Talk blog

3.  Introduction  Action plan  Standard production reporting (SPR)  IPEDS Fall Enrollment  Data challenges  Data solutions  Q&A

5.  How many completed the Fall IPEDS report?  What data sources do you use?  How many reports, spreadsheets, documents are needed?  Compliance reporting frustration?

6.  Goal: Spend more time on priority projects (less time on routine data requests)  Solution: Develop a library of standard production reports (SPRs)  Challenge: Difference between data format and report format is vast

8.  Develop a plan for a long term reporting solution  Keep it simple and build upon your successes  Build the report to match the format of the data request

11.  Production or Warehouse Data  Banner, Datatel, Homegrown, Other  Excel, PeopleSoft, Cognos, Other

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14.  Report matching the format of the report (Fall IPEDS)  Efficient/automated  Build report using data from any source

18.  Header categories based on enrollment  Column Categories based on Race/Ethnicity  Challenges with the data?

19.  Case Statements  Crosswalk files

20.  Its purpose is to allow the value of a variable or expression to control the flow of program execution via a mulitway branch.  Basically an “if, then” statement.  “Switch” statement is easiest to use

21. Field 4: “Apple Pie and Ice Cream” *Only of Field 1 is equal to Apple Pie

22. Field 4: If [Field 1] is equal to “Apple Pie” then “Apple Pie and Ice Cream” if not, then “nothing”

23. Field 4: Switch ([Field1] = “Apple Pie”, “Apple Pie and Ice Cream”, Null)

24.  Use system data to create your own user defined fields  Key to building the IPEDS report in MS Access

25.  Build switch statements our sample database  Build crosswalk tables  Learn in MS Access

26.  Sign up: Access to IR Shop Talk Blog  Discussion and video of how to build the standard production report for IPEDS  Q&A