1. FAR Mtghttp://facilities.utsa.edu1 Facilities Monthly Work Order Billings September 22, 2010

2. Facilities has modified its Work Order billings and will charge Customers for all reimbursable work incurred in the same month as the work is performed FAR Mtghttp://facilities.utsa.edu2

3. Previous Procedure Expenditures for work not finished during the month, primarily labor, was not billed to the Customer but expensed in a Facilities Service Center Account Customers billed when all work was finished Expenditures for work not finished during the month, primarily labor, was not billed to the Customer but expensed in a Facilities Service Center Account Customers billed when all work was finished FAR Mtghttp://facilities.utsa.edu3

4. New in FY11 Customers billed for all reimbursable expenditures in the same month as the work is performed Outside purchased services and materials will continue to be billed directly to you –Facilities does not charge a markup for any outside purchases Customers billed for all reimbursable expenditures in the same month as the work is performed Outside purchased services and materials will continue to be billed directly to you –Facilities does not charge a markup for any outside purchases FAR Mtghttp://facilities.utsa.edu4

5. Customer Benefits Eliminates deferred and partial billings Provides accurate representation of expenditures Easier to forecast year-end free balances Eliminates deferred and partial billings Provides accurate representation of expenditures Easier to forecast year-end free balances FAR Mtghttp://facilities.utsa.edu5

6. Facilities Benefits Facilities revenue is credited in the same month as the expense is incurred Complies with Financial Affairs guidelines Eliminates manual Customer billing adjustments (VT6) processed by Accounting Office Facilities revenue is credited in the same month as the expense is incurred Complies with Financial Affairs guidelines Eliminates manual Customer billing adjustments (VT6) processed by Accounting Office FAR Mtghttp://facilities.utsa.edu6

7. Questions FAR Mtghttp://facilities.utsa.edu7 Contact: Facilities Work Control 458-4262