1. Supplemental Pay Recommend for Hire Overview – A personnel requisition is used for supplemental pay vacancies when a staff member is placed in a coach or extra-curricular position. New features are now available on the personnel requisition form to indicate the supplemental category that will be used for the supplement and a recommendation section for hire which is completed by the initiator. The flow of this form starts with the initiator and is sent forward for appropriate approvals. When the Department of Human Resources receives the supplemental pay recommend for hire, it will be processed and contracts/supplemental pay rosters will be generated and sent to the appropriate locations. In addition, a new feature is available for Supervisors to be part of the personnel requisition and reduction form approval process. This feature is only available for individuals who have been selected by Directors/Budget Holders. Helpful Hints Ensure to submit the personnel requisition as soon as possible for the appropriate season. After the Department of Human Resources receives the personnel requisition for a recommendation for hire, it will take up to ten business days to generate a contract and supplemental pay roster. The Department of Human Resources will send the original supplemental pay roster to Payroll. A copy of the supplemental pay roster will be sent to the school for their records. Please do not sign and return the supplemental roster. Contracts will be included with the supplemental pay roster, please obtain the employee’s signature, make a copy of the contract for the employee and the school’s records. Send the signed original contract to the Department of Human Resources. Under the Recommendation for Hire section of the personnel requisition form, please indicate the name who has authorized the supplemental payment.

2. Supplemental Pay Recommend for Hire Requisition Form 1 Auto generated Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment

3. Supplemental Pay Recommend for Hire 2 Requisition Form Print a copy of the form and place in a binder to keep track of actions, and when completed, print the vacancy and attach the notification of acceptance when filled. This is a reference to track actions by tracking number. Tip Indicate Administrator such as Activity Director, Assistant Principal or Principal that is requesting this Supplemental Pay Recommend For Hire.

4. Supplemental Pay Recommend for Hire Requisition Form 3 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES Supervisor Approval HR Temp Assignment

5. 4 Supplemental Pay Recommend for Hire Requisition Form Supervisor Approval

6. Supplemental Pay Recommend for Hire Requisition Form 5 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES Budget Holder HR Temp Assignment

7. 6 Supplemental Pay Recommend for Hire Requisition Form Budget Holder

8. Supplemental Pay Recommend for Hire Requisition Form 7 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES Supervisor of Budget Review HR Temp Assignment

9. 8 Supplemental Pay Recommend for Hire Requisition Form Supervisor of Budget Review

10. Supplemental Pay Recommend for Hire Requisition Form 9 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES HR Temp Assignment HR Temp Assignment

11. 10 Supplemental Pay Recommend for Hire Requisition Form HR Temp Assignment

12. Supplemental Pay Recommend for Hire Requisition Form 11 Initiate Personnel Requisition Form Budget Holder Approval End DHR Specialist Review/Edit Notification Supervisor of Budget Review School? Supervisor Approval? Supervisor Approval NO YES DHR Specialist Review / Edit HR Temp Assignment

13. 12 Supplemental Pay Recommend for Hire Requisition Form DHR Specialist Review / Edit

14. 13 Requisition Form DHR Specialist Review Supplemental Pay Recommend for Hire

15. 14 Requisition Form DHR Specialist Review Supplemental Pay Recommend for Hire