1. Position Control-Part 1 February 2010 Presenters: Rick Grunewald Pama Manoranjan

2. Course Objectives 1.Describe what position control is and its basic function 2.Explain what a position is 3.Understand the basic building blocks of DEPPS 4.Choose and complete appropriate position control forms

3. Course Objectives – Continued 5.Become familiar with position control and DEPPS terminology 6.Track the routing of each form 7.Navigate through the Query Position conversation in DEPPS and extract necessary information

4. What is position control? The process of creating and modifying positions within WSU’s Departmental Payroll Personnel System (DEPPS)

5. What is the Office of Position Control? The Position Control Office processes position transactions Provides support to the Budget Director through financial analysis of salaries and positions

6. POSITION

7. A specific set of duties and responsibilities and its concurrent financial resource requirements identified by a position number. Position

8. The Building Blocks of DEPPS

9. POSITION EMPLOYEE ACCOUNT AppointmentAssignment POSITION

10. Position Control Forms Position Action Expense Assignment Action Position Identifying Description Change Form

11. Working with Position Control Forms

12. Exercise 1 Set up a new position beginning 2/16/09 Permanent, term=12, Acct 001-01-01B-4321- 0002 Area 90, Dept 8710 Title 105G Administrative Asst 3 Range 39 Step A 2598/month 100% Allocation and 100% FTE

13. Exercise 2 Abolish position 205796 Last date of active position=3/31/09 Area 37, Temp position, 9 month, Cycle Start=8/16, dept 2870 Present Position Description: Vacant Effort 50% 148-05-02A-7654-7778

14. Exercise 3 Do an Expense Assignment Action Name: Mark Perelli FTE 100%, permanent position #222111 ID Number 24681012 Transfer expense temporarily from 2/1/10 to 4/30/10 on 001-01-01B-1234-9999 Original account= 001-01-01N-1234-0001 Academic year faculty (8/16 thru 5/15)

15. Exercise 4 Put a new hire into position 278000 effective 2/1/09. I’ll give the Before stats. Position and Travel Exemption Sys Req #: 2050 Name: Vicki Jackson Same title 80% FTE and Allocation % (2161 X.80 =1728) Permanent funding change to: 001-01-01B-1148-0002

16. ?

17. Routing

18. DEPPS Navigation Query Position QPSN QP^######^APTSL QP^######^ASG ACRL ALCN BASE

19. Thank you for attending Position Control Training!

20. WSU employees attending this session via videoconferencing and who wish to have it recorded on their training history must notify HRS within three days of the session date: hrstraining@wsu.edu