1. 6 November 2013 Created for IEA Conference Presented by: M. Cristina Ferrari NAVFAC SW Environmental Program Manager Naval Facilities Engineering Command Southwest Region Data Management for Environmental Compliance

2. 2 Challenges in Environmental Compliance Solution for Management of Environmental Compliance EMS, ISO, & EMSWeb for Data Management Examples of how EMSWeb Addressed each Challenge NAVFAC Southwest Road Map

3. 3 Challenges Tracking of multiple facilities throughout multiple states with varying regulated activities & Air Districts  Demonstrate compliance  Systematically manage a facility’s environmental footprint  Manage impacts of new and existing regulatory requirements NAVFAC Southwest

4. 4 NAVFAC SW Solution: EMS NAVFAC Southwest Navy’s Environmental Management System (EMS): Based on ISO 14001:2004 Standard Integrates environmental concerns and issues into the facility’s management processes Establishes a process to document and demonstrate what you do to protect the environment and comply with requirements Improve environmental performance by addressing facility’s risks related to environmental

5. 5 NAVFAC SW Solution: EMS EMS WEB NAVFAC Southwest A SUCCESSFUL EMS REQUIRES PROPER DATA MANAGEMENT EMSWEB: Developed for the Navy Hosted on Navy’s Internal Portal World-wide access to facilities User Registration / Controlled Access Customized based on feedback from facilities (i.e. users)

6. 6 HOW DOES EMSWEB ADDRESS THESE CHALLENGES ? NAVFAC Southwest

7. 7 Challenge No.1  Demonstrate compliance  Systematically manage a facility’s environmental footprint  Manage impacts of new and existing regulatory requirements NAVFAC Southwest

8. 8 Challenge No.1: Challenge No.1: Demonstrate Compliance EMSWeb provides a central repository to store and archive: Facility permits Management Plans Copies of internal and regulatory audits & identified deficiencies  Documentation of corrective action plans Annual regulatory reporting / data calls Training records NAVFAC Southwest

9. 9 Challenge No.1: Challenge No.1: Demonstrate Compliance BENEFITSBENEFITS Universal accessibility of documents and records Increased productivity: less effort in data collecting, responding to data calls, reporting Control of version distribution, plan updates, etc. Provides tool to exchange solutions amongst facilities Historical data survives turnover NAVFAC Southwest

10. 10 Challenge No. 2  Demonstrate compliance  Systematically manage a facility’s environmental footprint  Manage impacts of new and existing regulatory requirements NAVFAC Southwest

11. 11 Challenge No. 2: Challenge No. 2: Managing Environmental Footprint Inventory facility operations that have regulatory requirements  Documented ranking of compliance risk associated with each activity Identified and developed Standard Operating Procedures (SOPs) to minimize potential environmental release Documented and Communicated: Identified Deficiencies, Assigned Responsibility, & Tracked Progress Towards Compliance NAVFAC Southwest

12. 12 Challenge No. 2: Challenge No. 2: Managing Environmental Footprint NAVFAC Southwest

13. 13 BENEFITSBENEFITS Identify regulatory requirements for facility activities and equipment Identify activities and equipment operations that have potential compliance liabilities Track and document corrective actions Better alignment of resources based on facility’s risks and identified deficiencies Better alignment of resources based on facility’s risks and identified deficiencies NAVFAC Southwest Challenge No. 2: Challenge No. 2: Managing Environmental Footprint

14. 14 Challenge No. 3  Demonstrate compliance  Systematically manage a facility’s environmental footprint  Manage impacts of new and existing regulatory requirements NAVFAC Southwest

15. 15 Challenge No. 3: Challenge No. 3: Impacts of Regulatory Requirements. Ability to create regulatory checklists based on facility activities (ListBuilder) Inventory of activities and equipment to assess regional impact of new regulatory requirements Documented inventory of emissions (HAPS, GHG) to identify potential triggering of thresholds due to:  New thresholds  Change in operations NAVFAC Southwest

16. 16 Challenge No. 3: Challenge No. 3: Impacts of Regulatory Requirements. BENEFITSBENEFITS Increase in Efficiencies  Centralized database of applicable regulatory requirements Better alignment of resources Improved environmental management NAVFAC Southwest

17. 17  Populating and maintaining the database  Training of EMSWeb functionality and capabilities  Consistency amongst facilities in naming and organizing of data NAVFAC Southwest Ongoing Challenges

18. 18 Benefits of EMSWeb & Use of Digital Data Management:  Safeguard Mission and Facility Operations by Complying with Requirements positive & negative  Assess impacts (positive & negative) of facility changes or projects to environmental compliance  Proactively assess impacts of new regs or changes to existing regulations to facility operations NAVFAC Southwest Recap

19. 19NAVFAC Southwest NAVFAC Southwest Contact Information Regional Air Quality Manager, NAVFAC SW – (619) 532-2921 Regional EMS Manager, NAVFAC SW – (619) 532-4799 Audit Team Lead, NAVFAC SW – (619) 532-4133 NAVFAC Portal @ http://www.navfac.navy.mil