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2009 Festival & Events Seminar ”Re-Invention for Changing Market Needs” Festival Operations Who, What, Where, When, How & Why? Presented by Michael Saiz.

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Presentation on theme: "2009 Festival & Events Seminar ”Re-Invention for Changing Market Needs” Festival Operations Who, What, Where, When, How & Why? Presented by Michael Saiz."— Presentation transcript:

1 2009 Festival & Events Seminar ”Re-Invention for Changing Market Needs” Festival Operations Who, What, Where, When, How & Why? Presented by Michael Saiz Operations Coordinator: Hawaii Healing Garden Festivals Hawaii Health Guide www.hawaiihealthguide.com Info@hawaiihealthguide.com 808-638-0888

2 Images: Copyright©2008 CarolynQuan.com

3 Festival Operations Hawaii Healing Garden Festivals 2005 - Kauai: KCC, Puhi 2006 - Oahu: Waimea Valley 2007 - Statewide (SPEP) 2008 - Statewide (SPEP) 2009 - Statewide (CPEP) Hawaii Healing Garden Statewide Festivals Kauai Oahu Maui Big Island

4 Who, What, Where, When, How & Why? Who’s Involved What will happen Where it happens When it happens How it gets done Why we do it ?

5 OK Why: Why is “Why” 1st ? Who are we serving? and Why we are doing this? Guides our actions to meet our Mission & Goals! Guides how Operations will achieve our objectives!

6 Who: Who’s Involved ? Attendees Presenters Entertainers Vendors Partners Sponsors Staff Volunteers Security Press… How are they all supported?

7 What will happen & What we need Program Logistics Schedules & Check Lists Decisions & Details Supplies & Equipment Pre Post Share & review the plan “Even the grandest project depends on the success of the smallest components”

8 Where: Location Logistics Venue History: study other events Venue Staff: they may know best Program: How does it fit? Weather: wind, rain, flooding… Safety & Emergency plans Know your Venues Research, Pros & Cons Site Visits, 2x at different times Measure & Map 2x, Google Maps Day & Night Parking, Access & Resources…

9 When: Schedules, Dates & Deadlines Research other event dates Calendars, Call PA & tent guys Set Dates & Schedules ASAP Program Scripts: Who Needs What When Back up, fill space Logistics Prepare for Less & More: program attendees

10 How: How we do it? Human Resources: Staff, Contractors, Leaders & Volunteers Research & Planning Logistics & Schedules Communications & Coordination Dollars & Sense Is it practical? Is it on budget? Remember your Mission & Goals!

11 Why: Assess & Apply Keep asking Why? Assess from inside & outside. What works, what doesn’t? Evaluation of your goals? Refine your mission! Adapt and change! Be creative & have fun!

12 Hawaii Healing Garden Festivals www.HawaiiHealingGarden.com

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