1. Departmental Resources and Facilities – Status, Progress and Goals Henning Schulzrinne Computer Science Retreat Arden House, Oct. 26-27, 2001

2. Summary Improvements: File servers New CLIC hardware Better CS conference room But no fundamental changes Structural constraints: University support (or lack thereof) CRF staffing (student mentality +/-)

3. Suggestions from last year Ask for separate instructional lab funding No progress Standardization of OS & hardware Implicitly (Linux RH, Solaris 5.8, Win2k) No great luck with various PC vendors Will move to standard RAID server

4. Suggestions from last year Definition of individual responsibilities Limited progress Lack of CRF cooperation Jeff: “I’ve been with CRF as a part-timer, full-timer and director and still do pretty much the same things”

5. Suggestions from last year Provide basic MS & PhD compute support Some CLIC “retirees” Can probably afford a pool of $1k machines Better support systems (trouble ticket, accounting, system status) Work in progress; hard to force CRF to do anything Explicit role?

6. Suggestions from last year Delegate some responsibilities Works pretty well for network Not likely to be effective, since standard services are often poorly done by AcIS Telephone Evaluating VoIP vendor (Vonage, 4c/min) Need to negotiate current rates, not 1985 rates (staff responsibility)

7. CRF Clarify supervisory structure – fac-com is very different from other committees PCs @ UKentucky: treat faculty PCs as on-going expenses (leases) -> about $700/year/faculty Need professionalization: Good technical skills Spotty communication and follow-up

8. CRF What can we expect from CRF? PC support – call up vendors? Non-standard hardware/software? Suggestions: Specific programmer position Combined with MS thesis or for-credit- project “distinguished student programmer’’

9. Space Need additional space, urgently But what’s realistic? Treat MS students better Space Research limits

10. Cost of Research ICR, effective tuition and fringe (thus, student cost) still among highest in nation Double charging: phone, copies, staff support, basic computing should be covered by indirect costs

11. Secretarial Support Existing non-specialist staff doesn’t match needs very well Moving paper (CVN, contracts, etc.) Expense reports Copies Need “gofers” and computer-literate staff (e.g., for support systems and faculty-specific needs) Need better delegation system for existing resources

12. Improving Research Environment Vishal Misra Gail Kaiser Luis Gravano Henning Schulzrinne

13. Teaching labs Teaching labs (CLIC, INTEREST, …) What do other (SEAS) departments get per student? Why we have our own facilities? How many students? Individual course funding Charge real costs of labs to students

14. CRF Tracking? Senior sys admin (5+ years) Trouble ticket – who’s in charge? Continuity (e.g., disk space) Communication – hardware vs. people problems Pay as MS GRAs, with thesis/project (e.g., intrusion detection) “Research scientist” – partial research

15. CRF Task list, defined by fac-com

16. Software infrastructure Electronic (email) faxes CSINFO - stagnant PhD/MS student recruiting database Faculty recruiting Room reservations Need ongoing commitment and continuity, not one-time efforts

17. Faculty equipment $20k/year for new faculty PC every three year (10 computers) Needed to function as basic staff member Recommend configurations, but don’t force Where does the History compartment get their computers from?

18. Space More efficient space utilization in CS? Machine rooms? GRAs in labs? Project students in CLIC & MSL Explicitly ask for space for senior hires

19. Administrative tasks Rascal, Fastlane Visitor arrangements Travel arrangements Budgeting for group Reimbursements (expense reports) Equipment purchase (quotes, from URL) Program committee, editor duties TPC meeting, events Photo copying Keep track of whereabouts Group web pages Room reservations

20. Staff FAQ: staff duties Kelly (etc.) should schedule regular meetings with faculty Faculty-related staff needs to get to know graduate students

21. Cost of research We should not be charged for overhead items (check document) Cost of phone calls, faxes Paying for first-year students – need more aggressive recruiting Assign PhD and MS TA slots to faculty on rotating basis Ensures fairness Avoids “abandoned” students