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Published byCharity Atkins Modified over 8 years ago
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HOW TO MAKE A PURCHASE WITH DISTRICT FUNDS BUSINESS OFFICE Updated 8/1/14 PASD 121
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To pay all invoices to vendors in a timely manner after receipt of goods and invoice. Vision Statement
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Enter requisition electronically BEFORE ordering product. If there will be multiple orders for vendor do an open PO. Requisitions don’t need to be an exact amount. Give your best guess if it’s a one time order. Include SHIPPING as a line item in 1 st description box. Include any special/detailed info in the 2 nd description box. When approved it will automatically be sent to purchasing.
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Purchasing processes the PO
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Company ships order to school and mails invoices to Central Service Building for payment.
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Upon receipt of merchandise send packing slip’s immediately to accounts payable. Make sure PO # is on slip, mark as partial or complete and sign (no need to attach PO copy). If no packing slip, e-mail Tamara that the order was received, PO#, and if complete. Signature/Date Packing Slip
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Accts. Payable matches packing slip’s only to invoice’s and sends payment to vendor. Joe Vendor PASD
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Happy Vendor Happy CSB Happy You RESULTS
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