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Section 3Payroll Records What You’ll Learn  The purpose of a payroll register.  How to prepare a payroll register.  How to prepare a payroll check.

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Presentation on theme: "Section 3Payroll Records What You’ll Learn  The purpose of a payroll register.  How to prepare a payroll register.  How to prepare a payroll check."— Presentation transcript:

1 Section 3Payroll Records What You’ll Learn  The purpose of a payroll register.  How to prepare a payroll register.  How to prepare a payroll check.  The purpose of an employee’s earnings record.  How to prepare an employee’s earnings record. What You’ll Learn  The purpose of a payroll register.  How to prepare a payroll register.  How to prepare a payroll check.  The purpose of an employee’s earnings record.  How to prepare an employee’s earnings record.

2 Why It’s Important To comply with federal and state laws, payroll records must be kept accurately. Why It’s Important To comply with federal and state laws, payroll records must be kept accurately. Section 3Payroll Records (cont'd.) Key Terms  payroll register  net pay  direct deposit  employee’s earnings record  accumulated earnings Key Terms  payroll register  net pay  direct deposit  employee’s earnings record  accumulated earnings

3 Preparing the Payroll Register The payroll register is a form that summarizes information about employees’ earnings for each pay period. Preparing the Payroll Register The payroll register is a form that summarizes information about employees’ earnings for each pay period. Section 3Payroll Records (cont'd.)

4 Preparing Payroll Checks The payroll register is the source of information for preparing the payroll checks. Preparing Payroll Checks The payroll register is the source of information for preparing the payroll checks. Section 3Payroll Records (cont'd.)

5 The Employee’s Earnings Record An employer must keep an employee’s earnings record. This record contains all of the payroll information related to an employee. The Employee’s Earnings Record An employer must keep an employee’s earnings record. This record contains all of the payroll information related to an employee. Section 3Payroll Records (cont'd.)

6 The Employee’s Earnings Record (cont'd.) Section 3Payroll Records (cont'd.) This amount was carried forward from the previous quarter’s record. This amount was carried forward from the previous quarter’s record. This amount will be carried forward to the next quarter’s record. This amount will be carried forward to the next quarter’s record.

7 Check Your Understanding What is the difference between a payroll register and an employee’s earnings record? Section 3Payroll Records (cont'd.)

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