1. 05/06/20091 KM-ATOM Administration of Today and Tomorrow Any Time Any Where office A step towards Paperless & Transparent office Knowledge Sharing Summit June 5-6 June 2009, Hyderabad Suresh Chanda, IAS Secretary to Government IT&C Department, Hyderabad Suresh Chanda

2. 05/06/20092 KM – ATOM Typical Office Process Flow Process Letter (INWARD) Acts/Rules/GOs/Note File /Letters /Doc. Order/Letter Human Resource Publish as per RTI Act Suresh Chanda

3. 05/06/20093 KM ATOM Modules Office File Work flow Knowledge Bank C2G Interface Reports Suresh Chanda

4. 05/06/20094 KM-ATOM.. Steps Inward letter – Entry of Basic Information Prepare electronic note file Prepare electronic draft Circulate File in any direction (Horizontal, Downward, Upward or to External Departments) Select the option to publish content on internet Close the file once action is complete Suresh Chanda

5. 05/06/20095 Electronic -Work Flow Processing of file Electronically Movement of file electronically Movement of draft electronically No more physical movement of file Self assessment status on login- Dash board to show Pendency on your screen Reports – The way you will like to know or review Creates Knowledge Bank – for public or private access Suresh Chanda

6. 05/06/20096 Answers to FAQs of day-to-day Administration –Where is the paper? –What action taken on Paper –Where is the file? –What is happening in the file? –Like to see history of notings –Transparency- Have a look at any file at any time from any where –Prepare notes for review –Office at your disposal - Any Time Any Where Suresh Chanda

7. 05/06/20097 Office with you even on Tour Freedom from Space and Time BARRIERS: –On move? – no problem –Work at any time from any where; Just Internet needed –Office in your Laptop –A true Mobile Office Efficient office: –Cut down delays, fast movement of file –Transparency in administration Information at your disposal –Knowledge Bank to refer previous documents Suresh Chanda

8. 05/06/20098 Citizen Interface to Office Citizen Interface through Internet and Call Centre: –Bench Mark in Transparency –To know location of file –To know action taken on papers –To view Letters / Document –To view notings in Files Secretary IT and Commissioner, eSeva Office Hyderabad First Transparent Offices in India Suresh Chanda

9. Reports 05/06/20099Suresh Chanda

10. 05/06/200910 File & Current Status Suresh Chanda

11. 05/06/200911 Notes for Review Suresh Chanda

12. 05/06/200912 Performance of Staff Suresh Chanda

13. 05/06/200913 Real Time Files Pending View Suresh Chanda

14. 05/06/200914 Papers Pending for Action Suresh Chanda

15. 05/06/200915 C2G Interface View Location of File Suresh Chanda

16. 05/06/200916 C2G Interface View Document Suresh Chanda

17. 05/06/200917 C2G Interface View action on Currents Suresh Chanda

18. 05/06/200918 C2G Interface View Note File Suresh Chanda

19. Live Demo 05/06/200919Suresh Chanda

20. Thank You schanda@ap.gov.in 05/06/200920Suresh Chanda