1.  SAP AG 2007 Business partners Items and warehouses Content: Master Data

2.  SAP AG 2007 Explain how the business partner master records and the item master records are structured Maintain business partner master records and item master records Maintain item master records and define the Inventory System At the conclusion of this unit you will be able to: Master Data: Unit Objectives

3.  SAP AG 2007 Before you can enter business transactions in SAP Business One, you have to create the objects used in the transactions as master data. In SAP Business One, you can create business partners and items as master data. Master Data: Business Scenario

4.  SAP AG 2007 Outline the three types of business partners in SAP Business One Describe how business partner master records are structured At the conclusion of this topic, you will be able to: Business Partners: Topic Objectives

5.  SAP AG 2007 Three Types of Business Partner Master Records All purchasing transactions All sales transactions Sales opportunities Quotations and orders Sales opportunities One or more control accounts for vendors Possible transactions One or more control accounts for customers Possible transactions Leads do not have any effect on accounting. Possible transactions VendorsCustomersLeads

6.  SAP AG 2007 Structure of the Business Partner Master Record Header Data Code Business Partner Type Name Group Currency … Local, System, or BP Currency Account Balance Deliveries Orders Opportunities Contact Persons Name Address … Addresses Bill to Address/ Pay to Address Ship to Address … Payment Terms Payment Terms Discount Credit Limit Partial Delivery … Payment System House Bank Payment Method … Accounting Consolidating Control Account Dunning Tax … Properties Up to 64 different Business Partner Properties … Telephone/Fax Active / On Hold with Dates Contact Person … General Remarks Text Photo … Business Partner Master Data

7.  SAP AG 2007 Functions in Business Partner Management Change Log Remove Service Call Find Add Change Duplicate Link Activities Business Partner Management

8.  SAP AG 2007 Find, create, and maintain item master records Group item master records according to various criteria Describe how item master records are structured Define the inventory system At the conclusion of this topic, you will be able to: Items and Warehouses: Topic Objectives

9.  SAP AG 2007 General Area Item Number Description Description in Foreign Language Item Type Item Group Price List … Structure of the Item Master Record Type of Item Bar Code Unit Price General Purchasing Purchasing Units of Measurement Customs Group Tax Information Dimensions … Sales Sales Unit of Measurement Packaging Unit Dimensions … Inventory Costing Method Warehouses Stock Quantities Item Cost … Planning Planning Method Procurement Method Order Information Lead Time … Properties Up to 64 different Items Properties Remarks Text Photo … Manufacturer Shipping Type Serial and Batch Numbers Valid / On Hold with Dates … Item Master Data

10.  SAP AG 2007 Finding Item Master Records Regular Vendor Mfr Catalog No. Purchasing UoM Items per Purchase Unit............. Purchasing Data Item Number Description Item Type Item Group Price List Items Master Data Purchased Item Sales Item WH Item Fixed Assets Searching for an item with a specific catalog number *ball * Example: Searching for all items containing ball in the description

11.  SAP AG 2007 Functions in Item Management Log of Changes Remove Sales and Purchasing Analysis Find Add Change Duplicate Link Activities Item Management

12.  SAP AG 2007 Item Master: Grouping Criteria You can choose the item group from the dropdown list. To create new entries, choose the Define New option. Item Number Description Item Type Item Master Data Inventory Item Sales Item Purchased Item Fixed Assets Properties Choose All Clear Selection Cancel Update DetailsPlanning DataInventorySales DataGeneral Professional Equipment Beginners Suitable for Children Item Group 4.......................... Item Group 64 A1001 Baseball Cap Uni Sports Wear Price List 01 Purchase Price List Item Group Items

13.  SAP AG 2007 Warehouse Definition Warehouse 01 General Warehouse General Accounting Default Accounts Address Information Location Drop Ship

14.  SAP AG 2007 Inventory Data Manage Inventory by Warehouse Required Purch. UoM MinimumMaximum In StockCommittedOrderedAvailableWH NameWH Code General Warehouse East Coast West Coast Drop Ship - + = In StockCommittedOrderedAvailable Manage Inventory by Warehouse Min. Stock Max. StockReq. StockWH NameWH Code General Warehouse East Coast West Coast Drop Ship Option 1: Option 2:

15.  SAP AG 2007 Inventory Valuation Methods Moving Average Price First In – First Out (FIFO) Standard Price €€€ € €

16.  SAP AG 2007 100 Stock Account 100 20 Variance Stock Movements with Standard Price Valuation 120 (Offsetting Account) 100 (Offsetting Account) Goods Issue Delivery A/R Invoice Goods Receipt Goods Receipt PO A/P Invoice Beginning Quantities

17.  SAP AG 2007 G/L Account Determination Set G/L Accounts by Warehouse Set G/L Accounts by Item Group Set G/L Accounts by Item Level #WH CodeWH NameAccounts Types 101General Warehouse 202Drop Shipment 303Consignation Accounts from Warehouse Definition #WH CodeWH NameAccounts Types 101General Warehouse 202Drop Shipment 303Consignation Accounts from Item Group Definition #WH CodeWH NameAccounts Types 101General Warehouse 202Drop Shipment 303Consignation Accounts Entered Manually

18.  SAP AG 2007 You are now able to: Master Data: Unit Summary Explain how the business partner master records, and the item master records are structured Maintain business partner master records and item master records Maintain item master records and define the inventory system