1. Practice, Practice, Practice Final, Oral Presentation Image is Everything! (almost) Good Presentation = Good Memories of You

2. Business Consulting Services This is the last “lecture/discussion” day. Final presentations are less than 4 weeks away! Practice, Practice, Practice

3. Presentation Scorecard Judges Scorecard Team ___________ Presentation Content 1234 Overall Quality of Recommendations The message, or point, is memorable Addresses key issues – without getting off target Format & Slides 1234 Presentation is logically delivered Slides use graphics and text to communicate and support the message. Slides are not a “Report Dump” Delivery & Appearance 1234 Delivery is clear and engaging – (It tells a story.) Speech is clear and easily heard Smooth transitions between presenters Non-speakers support the speakers

4. Practice, Practice, Practice Content: Presentation Objective To make your message understood and remembered. Challenge: Hold the audience attention long enough to make your point

5. Practice, Practice, Practice Content: Tools of an Effective Presenter Audience Analysis Structure Visuals Equipment Physical Skills Q & A Control

6. Practice, Practice, Practice Content: Audience Analysis Who is in the audience?  Decision makers?  Are they more or less expert than you? What do they want to know?  Details?  The “Big Picture”?

7. Practice, Practice, Practice Content: Preparing Your Presentation 3 to 4 major points within a 30 minute presentation. Rule of Thumb: 1 hour of prep time for each 5 minutes of presentation.

8. Practice, Practice, Practice Content: Structure Introductions Speaker’s introduction. Statement of the objective, the purpose or goal of the presentation.

9. Practice, Practice, Practice Content: Structure Situation  Is there a problem?  Is there an opportunity?  Why are you addressing this audience?  Is there any background you need to share at this point?

10. Practice, Practice, Practice Content: Structure Consequences  What is the impact of the situation?  Are there any adverse affects (money loss, employee turnover, lost opportunity) that will impress the audience?

11. Practice, Practice, Practice Content: Structure Proposal  What is your idea to address the situation?  Don’t mention in the presentation the alternatives you considered.

12. Practice, Practice, Practice Content: Structure Benefits  What will be the benefits of your proposal?

13. Practice, Practice, Practice Content: Structure Proofs  What evidence do you have that your idea is a good one?  Examples of how your proposal has worked before.  Statistics  A well-chosen analogy.

14. Practice, Practice, Practice Content: Structure Summary  Brief recap of the situation, the proposal and the benefits.

15. Practice, Practice, Practice Content: Structure Implementation  How can your audience put your idea into action?  This should include who does what and when it should be done.

16. Practice, Practice, Practice Content: Preparing Your Presentation Options for structuring the body of the presentation: Timeline - Arranged in sequential order. Climax - The main points are delivered in order of increasing importance. Problem/Solution - A problem is presented, a solution is suggested, and benefits are then given. Classification - The important items are the major points. Simple to complex - Ideas are listed from the simplest to the most complex. Can also be done in reverse order.

17. Practice, Practice, Practice Format & Slides: Your visuals should be: Simple Bold (easy to read) Colorful Visual Aids Words Graphs Flow and org charts Schematics Photos Maps Clip art

18. Practice, Practice, Practice Format & Slides: Why use visuals? –Emphasize key points for audience & presenter –Present information clearly, concisely, vividly Types of visuals –Text, chart, concept

19. Practice, Practice, Practice Benchmark Analysis Analyze women related magazines / newspapers Extract key insights Recommendations for WIP A benchmark analysis provides the basis for a list of recommendations … Benchmark Analysis Publication: EMMA Publication overview: EMMA is a feminist magazine that comes out the last Thursday of even months. EMMA is available in every Geman-speaking country at large news-stands or by subscription. Classic topics: Women in public life (science, theatre, movies etc.), women in oppressing … In Progress

20. Hospital Expenditures Source: A Community Leader’s Guide to Hospital Finance

21. Practice, Practice, Practice Format & Slides: Use slides to structure your presentation –Use an agenda slide –Use slide titles that create logical connections between the agenda slide & subsequent slides

22. Practice, Practice, Practice Format & Slides: Use design principles – Create slides that focus attention on the message – Avoid elements that distract from your message

23. Practice, Practice, Practice Format & Slides: Slides are ineffective when they – Are difficult to read – Do not have a clear message – Present too much information – Use a distracting design or animation – Use too many colors

24. Practice, Practice, Practice Presentation: Equipment Flipcharts Overheads Slides Laptop Seating Handouts Lighting Projection equipment Extension cords Temperature control

25. Practice, Practice, Practice Delivery & Appearance Dress appropriately. Dress just a little nicer than your client. It’s always easier to take off a jacket than to wish you had one with you. Get a good night’s sleep.

26. Practice, Practice, Practice Delivery & Appearance Volume  Speak loud enough for people in the furthest seats to hear you  Speak clearly Posture  No fig-leaf position  Don’t sway or fidget Stand in the “at ease” position

27. Practice, Practice, Practice Delivery & Appearance Take Turn Talk Connect Convey Continue

28. Practice, Practice, Practice Delivery & Appearance Practice, Practice, Practice Know your topic & your presentation Practice live in front of coworkers, family, or friends. Videotape your practice.

29. Practice, Practice, Practice Delivery & Appearance Do not put both hands in your pockets for long periods of time Do not lean on the podium for long periods. Speak to the audience...NOT to the visual aids. Speak clearly and loudly enough for all to hear. Learn the name of each participant as quickly as possible.

30. Practice, Practice, Practice Delivery & Appearance Preplanning Notes: Purpose - What do you want from the audience or what does the audience need from you? Audience - How much knowledge do they have? Logistics - time, audience size, room size Equipment - slide projector, screen, flip chart Set up - Arrive early! Ensure the room is ready (chairs and tables arranged, presentation materials, name tags, audiovisual equipment).

31. Practice, Practice, Practice Tips from Toastmasters 10 Tips For Successful Public Speaking 1.Know the room. 2.Know the audience. 3.Know your material. 4.Relax. 5.Visualize yourself giving your speech. 6.Realize that people want you to succeed. 7.Gain experience. 8.Don't apologize. 9.Concentrate on the message -- not the medium. 10.Turn nervousness into positive energy.

32. Practice, Practice, Practice Thank You! Questions?