1. Public Safety Radio System Reband and Upgrade County Administration / Public Safety February 3, 2009

2. 2 Background This Item Deferred from the September 9 th BCC MeetingThis Item Deferred from the September 9 th BCC Meeting Radio System Built in 1992 for $19MRadio System Built in 1992 for $19M One of the Largest Systems in USAOne of the Largest Systems in USA 20,000 Radio Users – 50 Agencies20,000 Radio Users – 50 Agencies 12 Towers Cover 1,000 Square Miles12 Towers Cover 1,000 Square Miles Manufacturer Support to Expire 2012Manufacturer Support to Expire 2012 Some Components ObsoleteSome Components Obsolete Rebanding - FCC MandateRebanding - FCC Mandate

3. 3 Summary Original Plan 2006Original Plan 2006 1.Reband with Motorola 2.Upgrade via Competitive Bid CIP for upgrade approved in 2007: $3M/year, 5 yearsCIP for upgrade approved in 2007: $3M/year, 5 years Issue bonds or commercial paper for ~$30MIssue bonds or commercial paper for ~$30M Project work tentative schedule: 2010 to 2012Project work tentative schedule: 2010 to 2012 Report from Consultant (RCC) July 2008Report from Consultant (RCC) July 2008 –Recommendation: Combine upgrade with rebanding –Take “cash out” opportunity Previous BCC Recommendation on September 9, 2008 DeferredPrevious BCC Recommendation on September 9, 2008 Deferred

4. 4 Rebanding Process 1.Negotiate with Sprint/Nextel 2.Motorola (with Its Subcontractor Televate) is the only Company that Can Perform Rebanding of Its Radio System 3.Current Status: Negotiations Moving Very Slowly

5. 5 Options Option 1: Reband with Motorola and Then Proceed with Upgrade via Competitive BidOption 1: Reband with Motorola and Then Proceed with Upgrade via Competitive Bid Option 2: Combine Rebanding with Upgrade as Sole Source with MotorolaOption 2: Combine Rebanding with Upgrade as Sole Source with Motorola

6. 6 Option 1: Reband with Motorola and Then Proceed with Upgrade via Competitive Bid Advantages : Competition: Provides clear differences in pricing and allows time to research and test the P25 technology for feasibility in addressing interoperabilityCompetition: Provides clear differences in pricing and allows time to research and test the P25 technology for feasibility in addressing interoperability Funding: Delayed competition provides a better opportunity to secure funding in a more economically favorable climateFunding: Delayed competition provides a better opportunity to secure funding in a more economically favorable climate

7. 7 Option 2: Combine Rebanding with Upgrade as Sole Source to Motorola Advantages: Interoperability: 1 manufacturer assures every Orange County entity user can talk seamlessly with other agencies in the area.Interoperability: 1 manufacturer assures every Orange County entity user can talk seamlessly with other agencies in the area. Funding: Motorola’s phasing technology and Motorola financingFunding: Motorola’s phasing technology and Motorola financing NOTE: Potential savings unknown at this time

8. 8 Current Motorola Investment The County and surrounding agencies currently have a significant investment in existing Motorola equipment as follows:The County and surrounding agencies currently have a significant investment in existing Motorola equipment as follows: –1500 mobile and portable assets, value: $6.6M –Motorola Gold Elite Consoles, value: $5.4M –Utilities’ SCADA System, value: $2.2M –Local area municipalities and agencies with Motorola mobile and portable equipment, value: $8M –Total investment in Motorola equipment: $22M The County has been replacing radios on an on-going basis to dateThe County has been replacing radios on an on-going basis to date

9. 9 Original Financing Plan The following sources were originally identified to fund the radio system:The following sources were originally identified to fund the radio system: –Traffic Surcharge –CIP –Departmental funding Fire RescueFire Rescue Public WorksPublic Works UtilitiesUtilities – Commercial Paper

10. 10 Plan of Action Due to current economic conditions, staff recommends proceeding as follows :Due to current economic conditions, staff recommends proceeding as follows : –Current $15M, 5-year CIP Maintain current-year $3MMaintain current-year $3M Cancel current CIP beyond the current yearCancel current CIP beyond the current year –Reinstate the CIP in 2011-2012 FY –Meanwhile, continue the current practice of buying replacement radios for Sheriff and Public Safety from the Traffic Surcharge and current- year CIP –Issue new RFP in 2011 –Federal Stimulus Package plan?

11. 11 3-Year Project Funding Existing Traffic Surcharge Funds $2.2M Revenues from Traffic Surcharge @ $1.2M/Yr. $3.6M Current CIP $3M Total$8.8M

12. Public Safety Radio System Reband and Upgrade County Administration / Public Safety February 3, 2009

13. 13 Timeline May 2006:BCC approved contract for legal servicesMay 2006:BCC approved contract for legal services Sep. 2006:BCC approved contract with Televate Eng.Sep. 2006:BCC approved contract with Televate Eng. April 2007: CIP submitted for 2010 - 2012April 2007: CIP submitted for 2010 - 2012 June 2007: Presentation to BCC regarding 800MHzJune 2007: Presentation to BCC regarding 800MHz Jan. 2008: RFP issued to select radio system consultantJan. 2008: RFP issued to select radio system consultant March 2008: Presentation to BCC regarding 800MHz systemMarch 2008: Presentation to BCC regarding 800MHz system April 2008: BCC awarded consulting contract to RCCApril 2008: BCC awarded consulting contract to RCC May 2008: BCC approved recommendation not to renew traffic surchargeMay 2008: BCC approved recommendation not to renew traffic surcharge July 2008: RCC recommended combining rebanding with upgradeJuly 2008: RCC recommended combining rebanding with upgrade Sep. 9, 2008: Staff presented option to BCC to combine rebanding with upgrade – decision deferredSep. 9, 2008: Staff presented option to BCC to combine rebanding with upgrade – decision deferred

14. 14 Interoperability The following surrounding cities, counties and agencies have Motorola:The following surrounding cities, counties and agencies have Motorola: - Seminole- Eatonville- Windermere - Osceola- Winter Park- Edgewood - Polk- Maitland - Oakland -Lake - Apopka- Ocoee -Orlando- Winter Garden - OCPS -LYNX- Reedy Creek The following surrounding cities, counties and agencies have Tyco M/A-COM:The following surrounding cities, counties and agencies have Tyco M/A-COM: VolusiaVolusia -Brevard -State agencies such as UCF