1. UNHCR/e-Centre/InterWorks - Emergency Management Training10.6.1. Session 10.6. Project Management: PERT / CPM

2. PERT InterWorks/UNHCR10.6.2. Creating Order from Chaos What needs to be done? When? What to do first? Have you done everything? What comes next?

3. PERT InterWorks/UNHCR10.6.3. Management Tools  lists  diagrams  schedules  budgets  charts 6 Jan Feb Mar Apr May Jun Jul Aug assessment identify site contract survey contract water system contract food delivery purchase tents design camp layout set up logistics begin construction Gantt ChartOrganigramme

4. PERT InterWorks/UNHCR10.6.4. PERT/CPM DIAGRAMS Boxes Lines

5. PERT InterWorks/UNHCR10.6.5. Boxes are TASKS Job

6. PERT InterWorks/UNHCR10.6.6. Lines are RELATIONSHIPS First JobSecond Job

7. PERT InterWorks/UNHCR10.6.7. Task relationship 1 find pot make soup

8. PERT InterWorks/UNHCR10.6.8. Task relationship 2 find pot make soup find potatoes

9. PERT InterWorks/UNHCR10.6.9. Task relationship 3 find knife peel potatoes chop onions cut carrots

10. PERT InterWorks/UNHCR10.6.10. Task relationship 4 find knife peel potatoes chop onions find vegetables

11. PERT InterWorks/UNHCR10.6.11. Task relationship 5 start identify site order tents end

12. PERT InterWorks/UNHCR10.6.12. Logic Error 1-Looping identify site deploy tents transport people calculate tent deficit

13. PERT InterWorks/UNHCR10.6.13. Correction for looping identify site deploy tents transport people calculate tent deficit deploy tents

14. PERT InterWorks/UNHCR10.6.14. Logic error 2 - Dangling startidentify site prepare budget contract labor finish survey site

15. PERT InterWorks/UNHCR10.6.15. Correction for Dangling startidentify site prepare budget contract labor finish survey site

16. PERT InterWorks/UNHCR10.6.16. A control loop is something else. Don’t try to include one in this type of analysis. implement revisions monitor progress compare to plan decide on corrective action revise plan

17. PERT InterWorks/UNHCR10.6.17. REMEMBER! This technique is useful for things that have clear starting and ending points. Always include a start and a finish box in the diagram. start finish A B C

18. PERT InterWorks/UNHCR10.6.18. PERT/CPM problem 1 Example G Follows U and must be completed before H can start. UG H

19. PERT InterWorks/UNHCR10.6.19. Answer to PERT/CPM problem 1 UGH E MTP IS K RO W

20. PERT InterWorks/UNHCR10.6.20. Task Duration 5 Identify Site how much time will it take?

21. PERT InterWorks/UNHCR10.6.21. Task duration and schedule 5 Identify Site 11 16 11 + 5 = 16 earliest start date earliest finish date

22. PERT InterWorks/UNHCR10.6.22. Looking Forward 5 Identify Site 11 16 11 + 5 = 16 earliest start date earliest finish date

23. PERT InterWorks/UNHCR10.6.23. Looking back 5 Identify Site 11 16 19 - 5 = 14 14 19 latest start datelatest finish date

24. PERT InterWorks/UNHCR10.6.24. Task Chain 0 58 05513 15 772 start order tents identify site

25. PERT InterWorks/UNHCR10.6.25. PERT/CPM Exercise 2 start end AB C DE F H J K LM 3 0 2 10 5 7 12 6 5 11 5 2 7 G 0

26. PERT InterWorks/UNHCR10.6.26. PERT/CPM Problem 2 Answer start end AB CD E F G HJ KL M 3 0 2 10 57 12 6 5 11 5 2 0 7 0335 2936 342918 12 0 0 18 29 31 010 5 1722 29 34 2427 29 8182429 36 05512 17

27. PERT InterWorks/UNHCR10.6.27. The “Critical Path” start end AB CD E F G HJ KL M 3 0 2 10 57 12 6 5 11 5 2 0 7 0335 2936 342918 12 0 0 18 29 31 010 5 1722 29 34 2427 29 8182429 36 05512 17

28. PERT InterWorks/UNHCR10.6.28. CONCLUSIONS As an emergency manager, you need all of the help you can get. You need good management tools The right tools must be used for the right jobs PERT/CPM is one good tool for managing and scheduling complex jobs which can be completed (not repetitious service or support jobs)