1. 1 Side-bar Brochures, pamphlets etc. A unique format presenting unique challenges: Display Keeping stocked Keeping current

2. 2 @ PERC We believe brochures and pamphlets are an important format User friendly Does not require an intermediary Non-threatening, suitable for newly diagnosed patients

3. 3 Custom made display shelves Labeled bins Brochure Boss – an automated brochure ordering system developed at PERC Ways to manage the brochure collection

4. 4 Manual ordering requires: Reviewing existing inventory to determine quantities needed. Compiling an order list. Contacting suppliers and placing orders. If not performed frequently enough, the inventory suffers chronic shortages

5. 5 What librarians are saying: Order brochures manually Feel they spend too much time on ordering brochures Have chronic shortages Are unable to take advantage of bulk prices Some don’t even bother…. In response to a survey, many librarians and resource-center managers indicated that they: Volk R. Bringing Order to Chaos with Brochure Boss, a Brochure Ordering System. In Review. Journal of Hospital Librarianship.

6. 6 An automated solution –Maintain a fully stocked brochure inventory. –Take advantage of bulk pricing. –Save time and streamline the brochure ordering process. Brochure Boss is an easy-to-use program that makes it possible to :

7. BRING ORDER TO CHAOS with An automated solution for ordering and managing brochure collections Copyright 2004 The Regents of The University of Michigan, All Rights Reserved.

8. 8 What is Brochure Boss? 1 Brochure Boss is an Access database It enables multiple areas in an institution to enter a “standing order” into the database Areas specify: –Title of brochure needed –Quantity –Frequency of order

9. 9 What is Brochure Boss? 2 The system consolidates the individual standing orders into one order report. The order report is arranged by supplier (publisher) and includes the supplier’s contact information, brochure titles and quantities to order. One designated person prints the report on a set schedule and places the orders for the entire institution.

10. 10 The main menu has links to the most frequently used forms and reports

11. 11 Input: Forms Step one: Supplier Form Suppliers (publishers) contact information and ordering instructions are entered.

12. 12 Input: Forms Step two: Brochure Form Brochures titles and prices are entered.

13. 13 Input: Forms Step three: Area Order Form The area’s standing order is entered by selecting the brochure titles from a pull-down menu. The user also specifies quantity and frequency of ordering.

14. 14 Output: Reports Brochure Boss automatically compiles an order report. The order report is divided to sections by suppliers Each section includes: – Supplier contact information – Ordering instructions – Brochure titles and quantities to be ordered Sample report on the next slide

15. 15

16. 16 Distribution report Guides in distributing the brochures to the specific areas that ordered them

17. 17 Area checklist Helps an area to track brochures received and claim missing titles.

18. 18 Area general order An Overview of all brochures ordered for a specific area helps fine- tune the order and avoid inventory shortages.

19. 19 Benefits of Brochure Boss 1 Time spent on reviewing inventory to determine which titles to order is drastically reduced! The order report is produced with a click of button! Only one person places the orders, instead of one person in each area!

20. 20 Benefits of Brochure Boss 2 Consolidating several small orders into one large order enables the institution to take advantage of bulk discounts and reduced shipping and handling costs!

21. 21 Brochure Boss is available…. Brochure Boss is available for purchase through the UM Tech Transfer office A single-user version is $300 A multi-user version is $500 More information at: http://www.cancer.med.umich.edu/learn/boss.htm