1. Purchasing & Contracts Division Update BCC Presentation November 15, 2011

2. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

3. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

4. Manage the County’s Procurement Program with integrity and professionalism assuring the highest quality contracts are awarded for goods and services at fair and reasonable prices. MISSION MISSION 2

5. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

6. DUTIES AND RESPONSIBILITIES  Establish policies governing all purchases and contracts  Negotiate and Award Contracts for all types of goods and services, including Architectural-Engineering and Construction  2010/2011 awarded $414 M in Contracts 3

7. DUTIES AND RESPONSIBILITIES  Encourage and promote fair and equal opportunity for all persons doing business with Orange County  Utilize broad based competition within the free enterprise system  Provide safeguards to ensure the integrity of the program 3

8. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

9. WEBSITE CONCERNS 5  Potential bidders (Plan Holders) were not notified of due date for bids and proposals  Current contract vendors were not notified of impending contract expiration  Email notices of solicitations to vendors based on commodity codes required improvement  Coding System used to classify goods and services  Used to track costs for categories of goods and services

10. WEBSITE CONCERNS 6  No linkage between expiring contracts and new solicitations for the same goods or services  Term contract listings did not show all possible renewal periods  Vendors lack knowledge of projected procurements for upcoming fiscal year

11. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

12. WEBSITE IMPROVEMENTS 8  Email notices to all potential bidders (Plan Holders) seven days prior to due date for bids or proposals  Current vendor will receive email notice thirty days prior to contract expiration  All Commodity Codes placed under broad groupings.  All vendors with a code under a grouping will receive an email notice for all procurements from grouping

13.  When a new solicitation has been issued, an icon will be added to the contract that will link it to the new solicitation  Term contract listing shows all renewal periods for each contract  Projected Procurements for Construction and Architectural-Engineering Services for the fiscal year are listed on the website at the beginning of each fiscal year 9 WEBSITE IMPROVEMENTS

14. OUTLINE  Mission  Duties and Responsibilities  Website Concerns  Website Improvements  Summary 1

15.  Continue to work with our vendors to identify their specific needs  Work in partnership with ISS to help us meet the needs of the vendor community 10 SUMMARY

16. Purchasing & Contracts Division Update BCC Presentation November 15, 2011