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1 SERD Project Director’s Conference CRIS OVERVIEW Education Component Current Research Information System March 30, 2005 Dr. Irma A. Lawrence National Program Leader
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2 United States Department of Agriculture United States Department of Agriculture CSREES CSREES Information Systems and Technology Information Systems and Technology Management (ISTM) Management (ISTM) Applications Unit - CRIS Team Applications Unit - CRIS Team Organization
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3 Document USDA and State agricultural research system partners activities Document USDA and State agricultural research system partners activities Satisfy a variety of reporting requirements Satisfy a variety of reporting requirements Provide access to information Provide access to information Mission It now supports reporting requirements of some education grant programs. It now supports reporting requirements of some education grant programs.
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4 Information on publicly-supported projects Information on publicly-supported projects Over 37,000 projects documented in CRIS Over 37,000 projects documented in CRIS Project record is dynamic Project record is dynamic Activities from initiation through termination Activities from initiation through termination CRIS Content
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5 Land-grants Land-grants Schools of Veterinary Medicine Schools of Veterinary Medicine State Forestry Schools State Forestry Schools AASCARR AASCARR Hispanic-Serving Institutions Hispanic-Serving Institutions Other Public Institutions Other Public Institutions Who Contributes to CRIS?
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6 AD-416 (Research Resume) AD-416 (Research Resume) AD-417 (Research Classification) AD-417 (Research Classification) AD-421 (Progress Report) AD-421 (Progress Report) AD-418/419 AD-418/419 (Financial/Staff Support) (Financial/Staff Support) CRIS Data Forms
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7 Web Forms – CRIS Forms Assistance Web Forms – CRIS Forms Assistance URL- http://cwf.uvm.edu/cris URL- http://cwf.uvm.edu/crishttp://cwf.uvm.edu/cris A link to Web Forms can be found on the A link to Web Forms can be found on the CRIS home page CRIS home page How Does Information Get into CRIS?
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8 Web Forms Home Page: http://cwf.uvm.edu/cris
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9 Web Forms – Select State
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10 Select SERD for Education Grants
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11 Initiate a Project
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12 Select New Form
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13 Enter Grant Program Information
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14 Address and Performing Department
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15 Primary Need Area—Education Grants
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16 Education Grants Institution Information
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17 List Project Director (s)
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18 Objectives and Approach
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19 Non-technical Summary Purpose
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20 Key words and Disciplines
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21 Project Classification Check Data
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22 Checking Form AD-416
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23 Data Input Feedback
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24 PLEASE NOTE: THIS IS THE ONLY CONFIRMATION SCREEN THAT VERIFIES SUBMISSION OF CRIS FORMS!!! Print this Form!!
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25 Confirmation Screen- Still missing one step Click on Forms Complete Button to submit forms
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26 PROGRESS REPORT AD-421
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27 After You Select Your State/Territory
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28 Locate your Project
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29 Enter Period Covered
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30 Enter Students Supported Faculty Hours Publications
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31 Products-Outcomes-Dissemination
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32 Future Initiatives and Impacts
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33 Confirmation Screen
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34 SAVE THE REPORT WHEN ALL REQUIRED INFORMATION IS COMPLETE…….. SUBMIT THE REPORT Please remember to…
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35 STEP 1: GRANT AWARDEE Submits AD-416/417 forms to CRISSubmits AD-416/417 forms to CRIS via Web Forms via Web Forms CRIS PROCESS—Six Steps
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36 STEP 2: CRIS DATA UNIT Retrieves project data from Web Forms Loads project data into CRIS database as PENDING** **PENDING grant information is not available to the public via the CRIS web site. STEP 3. OFFICE OF EXTRAMURAL PROGRAMS STEP 3. OFFICE OF EXTRAMURAL PROGRAMS Provides CRIS with data file of grant awardProvides CRIS with data file of grant award
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37 STEP 4: CRIS DATA MANAGEMENT UNIT STEP 4: CRIS DATA MANAGEMENT UNIT Processes award information into CRISProcesses award information into CRIS Agreement No. Agreement No. Award Amount Grant Year Award/Start/Termination Date Award/Start/Termination Date Programmatic & Administrative Contacts) Programmatic & Administrative Contacts) Removes PENDING statusRemoves PENDING status Provides copies of AD-416/417 formsProvides copies of AD-416/417 forms to State Partner Grantees to State Partner Grantees
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38 STEP 5: SERD PROGRAM OFFICE STEP 5: SERD PROGRAM OFFICE Requests annual progress reportsRequests annual progress reports Requests final technical reportsRequests final technical reports Will this change?
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39 STEP 6: CRIS DATA MANAGEMENT UNIT STEP 6: CRIS DATA MANAGEMENT UNIT Updates CRIS database with Updates CRIS database with Final Technical Reports Final Technical Reports Provides e-mail notification of Provides e-mail notification of Final Technical Reports processed Final Technical Reports processed
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40 WHEN SHOULD CRIS AD-416/417 WHEN SHOULD CRIS AD-416/417 FORMS BE REQUESTED?????? FORMS BE REQUESTED?????? CRIS FORMS ARE REQUIRED FOR “NEW” GRANT AWARDS ONLY.
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41 URL - http://cris.csrees.usda.gov URL - http://cris.csrees.usda.govhttp://cris.csrees.usda.gov Select the “Search Menu” option on CRIS Select the “Search Menu” option on CRIS home page home page Two search interfaces are available to the Two search interfaces are available to the public public Searching CRIS on the Web
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42 Text searching Text searching Individual data field searching Individual data field searching Search by classification codes Search by classification codes Automatic truncation Automatic truncation Many “Help” screens available Many “Help” screens available Assisted Search Interface
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43 Requires more knowledge/experience More flexible search options More flexible search options Familiarity with data field names Familiarity with data field names Allows for editing and saving of Allows for editing and saving of search strategy search strategy Professional Search Interface
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44 Information/Search Assistance Phone: 202-690-0123 Phone: 202-690-0123 Fax: 202-690-0634 Fax: 202-690-0634 E-mail: cris@cris.csrees.usda.gov E-mail: cris@cris.csrees.usda.govcris@cris.csrees.usda.gov Contact CRIS
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45 Questions? Thank you! Thank you!
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