1. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. State Scholarships and Grants Florida Association of Financial Aid Administrators Fall 2015 Clock Hour Workshop

2. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Office of Student Financial Assistance (OSFA) Mission Administers postsecondary educational state-funded grants, scholarships, and loan forgiveness Provides information to students, parents, and high school & postsecondary professionals

3. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. www.FloridaStudentFinancialAid.org

4. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. State Scholarship and Grants Site

5. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. State Scholarship and Grant Fact Sheet

6. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. State Scholarship and Grant Fact Sheet

7. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration

8. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration

9. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration

10. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration

11. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Business Cycle

12. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Reports

13. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration - Disbursement Disbursement Eligibility Reports (DERs) are due for: FSAG-CE, Bright Futures, CSDDV, Rosewood and José Martí – no later than 30 days after the last day of Drop/Add FWEP – no later than 30 days after the end of each term Bright Futures refunds (D04) due no later than 30 days from end of term

14. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration - Reconciliation Reconciliation is due for: FSAG-CE, Bright Futures, CSDDV, Rosewood and José Martí – no later than 60 days after the last day of Drop/Add FWEP – no later than 60 days after the end of each term

15. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Grade and Hours Grade and Hours Report for ALL programs is due 30 days after the end of the Spring term and no later than June 30th

16. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Reporting Deadlines Disbursements – 30 days after the last day of drop/add Term reconciliation – 60 days after the last day of drop/add Dropped/withdrawn Bright Futures funds no later than 30 days from term end June 1 – Annual reconciliation and refunds due for FSAG-CE, Bright Futures, CSDDV, Rosewood, José Martí, and FWEP June 7 (end of first week of June) – Institution Application is due June 30 – FWEP Allocation Request for next fiscal year is due June 30 –Grade & Hours Report deadline July 30 th – FWEP Annual Financial Summary Report is due

17. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Eligibility Determination

18. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Eligibility Determination Institutions will have the capability to view files only for their own students of record The files affected are: Master Eligibility List (MEL) FSAG Eligibility Determination List Talented Twenty (T-20) List

19. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Eligibility Determination Notifications are sent to students to keep their information updated with OSFA The first Friday May through August Notice available on any student’s Financial Aid Recipient History (FARH) If the student is not on your institution’s MEL, you can look up the student individually online

20. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Eligibility Determination By submitting student GPA and hours earned at the end of the spring term, your institution is assisting with student renewal eligibility Submit one institutional cumulative GPA and the number of hours earned (versus the number of hours enrolled at the beginning of the term) The system converts your clock hours for you Use the OSFA Secure File Transfer Protocol (sFTP) for file submissions You still have the option of entering students one at a time

21. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Administration – Eligibility Determination FSAG-CE (for public vocational centers only) Minimum $200 unmet need/Maximum $2610 COA - EFC - Pell - Gift Aid = Unmet Need Award not to exceed unmet need Award aid based on Florida Statutes and State Board of Education Rules Institution must have a policy for awarding aid consistently and fairly Remember: The minimum required certificate program length to receive FSAG-CE is 450 clock hours Report Otherwise Eligible C99

22. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Gold Seal Vocational Scholars Award Gold Seal Vocational Scholars award may only be used to fund: Applied Technology Diploma, up to 60 credit hours or equivalent clock hours Technical Degree Education Program, not to exceed 72 hours or equivalent clock hours Career Certificate Program, not to exceed 72 credit hours or equivalent clock hours Administration – Reminders

23. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Bright Futures - Restoration For advisement purposes, students may only use summer coursework to raise the GPA for a one-time restoration at the end of the first year of funding only If the student did not earn the GPA after the first year of funding, restoration is not permitted If the student did not earn the hours, regardless of year of funding, restoration is not permitted Administration – Reminders

24. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Bright Futures - Reinstatement Reinstatement is only for students who, although eligible, were not funded in the prior academic year Students are required to apply for reinstatement of their award within 2 years of high school graduation Administration – Reminders

25. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Website Resources All memos are on the web Postsecondary Institutions/Log in Institutional Information Publications Training Resources Online training made to order Contact Ariel Floyd at Ariel.Floyd@fldoe.orgAriel.Floyd@fldoe.org Administration – Reminders

26. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. Contact Information OSFA@fldoe.org 888-827-2004

27. www.FLDOE.org © 2014, Florida Department of Education. All Rights Reserved. www.FLDOE.org