1. MG 302: Management Information Systems (MIS)
Fall 2014
General Fund Enterprise Business System (GFEBS) Overview
Glen A. Strobach
November 17, 2014

2. What is the intent of GFEBS?
Provide a way for Army decision makers to support and sustain the Army warfighting capability
Provide accurate and timely analytical data coupled with useful tools to support the Army enterprise as a system
Reduce the cost of Army business operations from “cradle to grave”
Improve accuracy, accountability, and responsible stewardship of tax payer dollars
AC/MG 302: Management Information Systems
Glen A. Strobach

3. Who is providing GFEBS to the Army?
Preferred Systems Solutions (PSS) based out of Vienna Virginia
They won multiple contracts to Design the SAP software to DoD organizations
They are charged with fielding, testing, and training Army personnel
PSS supports all General Fund accounting for the Army, including General Ledger, Accounts Payable, Accounts Receivable, Funds Management, Cost Management, Financial Reporting, and Property, Plant and Equipment Inventory
AC/MG 302: Management Information Systems
Glen A. Strobach

4. How can GFEBS offer solutions to current problems
Provides a single Army-wide system for complying with statutory/regulatory requirements outlined by Congress, the Chief Financial Officers Council, and the Certified General Fund Finance and Accounting System
Meets the Army’s requirements as a decision support tool that enables visibility of the total cost concept in close to “real-time”
Applies best practices of a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) product from SAP corporation to the Army as it embraces the enterprise system
AC/MG 302: Management Information Systems
Glen A. Strobach

5. System Solution Benefits
Commercial Off-the-Shelf (COTS)
Configurable (not custom) software provides cost effectiveness
Provides “best practices” inherent in software package
Enables system updates and enhancements without re-writing software code
Enterprise Resource Planning (ERP) Systems
Integrates and optimizes business processes across the enterprise
Includes most business processes for an optimized solution (Army wide fielding)
Enables sharing of common data among all business processes
SAP’s Product
The most widely used ERP solution in the world
Customers include Army, DLA, Navy, NASA, IRS, Wal-Mart and Daimler AG
Benefits Include --
Complies with over 1,100 accounting and real property requirements
Enables transformation to a cost based (competitive) culture instead of value based
Organizations wishing to capitalizing on COTS and ERP benefits will require acceptance of new business process changes
AC/MG 302: Management Information Systems
Glen A. Strobach

6. Who/What does GFEBS apply too?
Applies to ALL active Army, ARNG and USAR components
Will include 80,000 + end users at more than 200 locations world-wide and will process about in excess of one million transactions a day
Replaces over 80 separate (outdated) legacy systems
Integrates with other Army Enterprise Resource Planning systems under the Federated Solution Business Model
AC/MG 302: Management Information Systems
Glen A. Strobach

7. Legacy Process vs GFEBS Process
Involved maintaining many systems
Required many costly interfaces
Required entering data in several systems
Inhibited efficient sharing of data
Impeded producing comprehensive and accurate decision data
Hindered timely responses to time sensitive decision making questions
Required time-consuming and costly reconciliations
AC/MG 302: Management Information Systems
Glen A. Strobach

8. Legacy Process vs GFEBS Process
Implements a single web-based system
Standardizes processes Army-wide
Implements standard data structures
Records transactions in real-time and provides real-time access to data
Integrates financial and non-financial/ performance data from functional areas
Applies commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP)
Applies DOD Standard Financial Information Structure line of accounting and Real Property Inventory Requirements (RPIR)
GFEBS
AC/MG 302: Management Information Systems
Glen A. Strobach

9. How does this help the decision makers?
Is funding available to complete our task(s)? What is our current funding status / amount?
Prepare a Purchase Requisitions, Approve them, monitor, and track current funding.
What is the condition of our buildings? What are the
Implications/costs if we move?
What is the total cost for the same type
of organization over 6 years (historical or projected)?
What costs were reimbursed for conducting business?
What is the status of the
maintenance work order?
Do our business processes enable
an unqualified audit opinion ?
AC/MG 302: Management Information Systems
Glen A. Strobach

10. PROVISIONS! Prior to access authorization
End Users MUST be trained and obtain both clearance and certifications for User “Roles” and levels assigned
GFEBS contains official Army data and requires a legal, ethical, and trusting relationship among all levels
All end users must be vetted through proper channels
Certified to access official IS technology
Certified to view classified data (FOUO and above)
Certified to approve/obligate the use of funds
Obtain/Maintain security clearance
AC/MG 302: Management Information Systems
Glen A. Strobach

11. Summary
GFEBS is a “New to the Army” system with increased analytic tools and capabilities to assist and support the War Fighter
Army Transformation to New business processes
Capitalizes on “best practices” embedded in ERP
Incorporates industry wide standards and communication in an attempt to limit Army specific terminology
Newly defined management structures, logistics, and data concepts adopted across the organization
DoD Standard Financial Information Structure (SFIS)
DoD Real Property Inventory Requirements (RPIR)
Incorporates Contract Pricing
Eliminates redundant data entry through single entry and sharing
New User Roles, Skills and Knowledge for end users
Opportunity for individuals to develop skills with state-of-the-art ERP system, logistics, and cost management techniques
Enables decision makers to quickly identify resources, issue guidance, and field resources
Opens hiring options for those in the civilian sector
AC/MG 302: Management Information Systems
Glen A. Strobach

12. Credits Preferred Systems Solutions - http://www.pssfed.com/index.php
US Army PEO Enterprise Information Systems -
US Army Knowledge Online –
US Army GFEBS Login Portal -
AC/MG 302: Management Information Systems
Glen A. Strobach