1. 1 Post-Secondary Security and Confidentiality November 15, 2011 2:45 – 3:45 Dawn Ressel, KS Dr. Domenico "Mimmo" Parisi, MS Arron Frerichs, OR

2. 2 Cross-Sector Data Sharing: PRE-SLDS SectorsKansasMississippiOregon Early Childhood In Progress with SLDS GrantNo Connection K 12 Operational: Executive Order and MOU Operational with: Department of Education MOU based data Share between sectors Community Colleges Data OwnerOperational with: All 15 Community and Junior Colleges State Board of Community and Junior Colleges MOU based data Share between sectors Public Universities Data OwnerOperational with: All 8 Public Universities Data Owner Private Colleges and universities Place holder in SLDS GrantNo Connection Workforce and Labor Postsecondary operational with limited connection. In progress ability to share K- 12, Postsecondary, Labor. Operational with: Department of Employment Security Department of Human Services Department of Rehabilitation Services Department of Corrections University Limited Connection on Ad Hoc --- Community Colleges have MOU and Sharing Link Other States Place holder in SLDS Grant (Missouri) No Connection

3. 3 Cross-Sector Data Sharing: CURRENT SectorsKansasMississippiOregon Early Childhood In Progress with SLDS GrantIn Progress with: Department of Health Head Start Association Operational with: Department of Human Services Department of Education In Progress SLDS Governance Board K 12 Operational: Executive Order and MOU Operational with: Department of Education In Progress SLDS Governance Board Community Colleges Data OwnerOperational with: All 15 Community and Junior Colleges State Board of Community and Junior Colleges In Progress SLDS Governance Board Public Universities Data OwnerOperational with: All 8 Public Universities In Progress SLDS Governance Board Private Colleges and universities Place holder in SLDS GrantNo ConnectionPlace holder in SLDS

4. 4 Cross-Sector Data Sharing: CURRENT (cont’d) SectorsKansasMississippiOregon Workforce and Labor Postsecondary operational with limited connection. In progress ability to share K-12, Postsecondary, Labor. Operational with: Department of Employment Security Department of Human Services Department of Rehabilitation Services Department of Corrections In Progress SLDS Governance Board -- problem with getting SSN to match K12 with Labor Other States Place holder in SLDS Grant (Missouri) No ConnectionIn Progress with SLDS -- WICHE supported pilot to share data with Hawaii, Idaho, Washington

5. 5 Kansas Database - Postsecondary Lens KBOR KSDE DOLKSBNNSC KS INST KBOR KSDE DOLMOKSBNKDHENSC KS INST Planned Database Current Database P-20 DB P-20 DB ??

6. 6 Kansas – Security & Privacy Polices Presently Who accesses the system and how? Institutional access to unit level information – secure website file transfer to institution data only. Approval to access granted by KBOR staff with institutional verification Agency Staff access to unit level information – secure website file transfer to all institutions. Approval to access granted by KBOR staff Other agency user access to unit level – currently not possible Planned access to the system and how? Institutional and Agency Staff access unchanged Access for other agencies – website file transfer. Approval to access granted by Data Review Committee De-indentified data is released pending demonstration of need Create a shared staff position between agencies to gain full access to data o KBOR and Commerce; KBOR and Department of Labor; KBOR and Kansas State University

7. 7 Kansas – Security & Privacy Polices Documents that allow for access K-12 sharing with KBOR; Executive Order followed by general MOU – completed Unique ID K-12, KBOR, and DOL sharing ; Executive Order followed by general MOU – in progress Board of Nursing and Department of Health; MOU for those agencies to search data for KBOR students – in progress Non-Public Higher Education institutions in Kansas (not-for-profit and for-profit) – in development; For-profit; Regulatory responsibility and Statute Non-for-Profit; MOU Missouri; MOU – in development

8. 8 Post-Secondary Security & Confidentiality: MS Policies and Procedures Identifying a neutral 3 rd party to be the data clearinghouse

9. 9 Post-Secondary Security & Confidentiality: MS Policies and Procedures Neutral 3 rd party streamlines data sharing process Governance Board Governor’s Office, Agency Executive Level SLDS Data Council Programmatic Representatives, Technical Experts, End Users MOU from each Partner Agency Agency Maintains Data Ownership and Control over Data Use IRB certification and other regulatory compliance training for those working with sensitive data

10. 10 Post-Secondary Security & Confidentiality: MS How does Technology Help? Secure File Transfers De-Identify Data Remove Name, and other identifying information SSN replaced with unique 10-digit Identifier Software Package Monitors File/Database Access Limited access to Micro-data Cleanroom Approach for Research

11. 11 Post-Secondary Security & Confidentiality: MS Who Shares PK-20 Data in Mississippi? Mississippi Department of Education – (Operational) Mississippi Department of Human Services – (Operational) Institutions of Higher Learning – (Operational) State Board of Community and Junior Colleges – (Operational) Mississippi Department of Health – (In Progress) Mississippi Head Start Association – (In Progress) Mississippi Department of Mental Health – (In Progress) Mississippi Division of Medicaid – (In Progress)

12. Walled Garden Four Named Analysts Excellent history of sharing based on long term trust relationship directly with analysts in other Sectors Each sector must approved research project access Everyone else must get access through published public reports 12 Oregon University System PRE SLDS

13. Delegation of Authority, Authentication, and Authorization Governance Board Authenticated Users are Authorized access Governance approved research project access Everyone else must get access through published public reports 13 POST SLDS - Data System Access

14. 14 Oregon Useful Links Oregon SLDS Project ALDER website: http://alder.orvsd.org/http://alder.orvsd.org/ ALDER Data Governance: http://alder.orvsd.org/content/data-governancehttp://alder.orvsd.org/content/data-governance ALDER Timeline: http://alder.orvsd.org/content/slds-historyhttp://alder.orvsd.org/content/slds-history ALDER USED: Site Visit: http://alder.orvsd.org/content/used-site-visithttp://alder.orvsd.org/content/used-site-visit OUS Data Dictionary: http://www.ous.edu/dept/ir/scarfhttp://www.ous.edu/dept/ir/scarf CCWD Data Dictionary: http://www.odccwd.state.or.us/OCCURS/http://www.odccwd.state.or.us/OCCURS/ ODE Data: http://www.ode.state.or.us/search/results/?id=349http://www.ode.state.or.us/search/results/?id=349 ODE DCC Website: https://district.ode.state.or.us/search/results/?id=402https://district.ode.state.or.us/search/results/?id=402 ODE ITMgrs Website: https://district.ode.state.or.us/search/results/?id=403https://district.ode.state.or.us/search/results/?id=403 ODE DQWG Website: http://data.k12partners.org/content/project-meetingshttp://data.k12partners.org/content/project-meetings ODE DWGC Website: http://alder.orvsd.org/content/data-warehouse- governance-committeehttp://alder.orvsd.org/content/data-warehouse- governance-committee AEC Website: http://alder.orvsd.org/content/alder-executive-committeehttp://alder.orvsd.org/content/alder-executive-committee

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17. Oregon Early Grant app Draft Enterprise Security Identity Resolution DataManagement OICA ODE OUS PRISM (Labor) CCWD TSPC *(given compliance with all laws) Other States Project includes collaboration on integration Reporting and BI Tools

18. Contact Info: Dawn Ressel, (785) 368-7464 DRessel@ksbor.orgDRessel@ksbor.org Mimmo Parisi, (662) 325-8065 mimmo.parisi@nsparc.msstate.edumimmo.parisi@nsparc.msstate.edu Arron Frerichs, (541) 346-5756 arron_frerichs@ous.eduarron_frerichs@ous.edu Resources: Privacy Technical Assistance Center (PTAC): http://nces.ed.gov/programs/PTAC/ 18 Post-Secondary Security & Confidentiality: Contact Info and Resources