1. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Environment & Regulatory Services Staff Engagement Briefing 2 nd December 2015

2. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Agenda Council position –Challenges faced –Service Review Programme Service Review –Objectives –Proposal information –Scope –Current Structure –Proposed Structure Stages of the Process Employee Support and Advice Next Steps & Key Timescales

3. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Unprecedented Challenges

4. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Less money from Government

5. Serving the people of Cumbria Do not use fonts other than Arial for your presentations £113m£80m £233m 2011/18 £40m

6. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Significance of staffing spend Contracts Schools Staffing Plus Capital Programme £305m: 2015/16 – 2019/20

7. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology Service review programme

8. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology “Some service reviews will result in a restructure that will deliver a similar service, but with less resource. Others however, will be much larger and could require a fundamental reshaping and whole-scale restructure of the teams involved. Regardless of the scale of each review, these are uncertain times for everyone involved and we are working closely with our Trade Union colleagues to carefully manage each individual process so that any affected staff receive regular communication, updates and as much support as possible. “ 7 Sept 2015 Engagement and Communication

9. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review Objectives £1 million efficiency savings Focus on Statutory Services Only Two Main Service Areas – Regulatory Services & Economic Development & Planning

10. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Aims & Vision We will stop or reduce economic, planning and regulatory activity using a risk based approach and put in place mitigation measures. We will continue to move from proactivity and prevention to a more reactive and responsive approach to focus resources on key legislative priority areas

11. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Aims & Vision We will continue to assert, protect, map, record, manage and maintain the public rights of way network across Cumbria but we will reduce the overall activity in this area on a risk based approach. We will focus on externally funded economic development and strategic planning work

12. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review Scope All Environment & Regulatory Services are invited to this initial meeting, some roles will unfortunately be at risk, there may be changes to line management, or amendments job profiles and/or T&C. Regulatory Services Parking Services Trading Standards Development Control & Regulation Countryside Management Economic Development & Planning Infrastructure Planning Economic Programmes Development Management

13. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Future Structure & Proposals To deliver the required savings, but minimise the reduction of staffing levels wherever possible, the £1m savings target is proposed to be achieved by: Non staff savings c £510K Staff Savings c £490K It is proposed the proposed structure will result in a net reduction of 13 FTE, 3 of which are vacant posts.

14. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Parking Services Post Title Number of FTEs Parking Manager (Grade 16)1 Parking Team Leader (Grade 9 indicative)3 Civil Enforcement Officers (Grade 7 indicative)21 Parking Services Sub Totals 25 Parking Services (Nil FTE reduction) A centrally managed service with three area based teams, covering:  Allerdale & Copeland,  Carlisle & Eden; and  Barrow & South Lakeland delivered by the following resource.

15. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Trading Standards Trading Standards (7 FTE reduction) Reduction of Area Lead Officers (Grade 15) 3 FTE to 1 FTE Reduction of Trading Standards Officers (Grade 14) 6 FTE to 5 FTE Reduction of Regulation & Compliance Officers (Grade 10) 8 FTE to 5 FTE Reduction of Regulatory Services Officers (Grade 8) 2 FTE to 1FTE Service Delivered by the following resource

16. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Trading Standards Post Title Number of FTEs Trading Standards Manager (Grade 17)1 Area Lead Officer (Grade 15 inc JWC)1. Trading Standards Officers (Grade 14 inc JWC)5. Regulation & Compliance Officers (Grade 10 inc JWC)5. Regulatory Services Officer. (Grade 8 inc JWC)1. Trading Standards Sub Totals 13.

17. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Development Control & Countryside Management (4 FTE reduction)  Delete the post of Countryside Manager (Grade 14)  Merge the management of Development Control & Regulation with Countryside into one manager role of Development Control and Countryside Manager (Grade 17)  New post of Lead Officer Environment & Commons (Grade 14)  Reduction of Countryside Officers (Grade 9) 8 FTE to 6 FTE  Delete the post of DC&R Monitoring & Enforcement Officer (Grade 13)  Include the duties of DC&R Monitoring & Enforcement into the role of planning Officers (Grade 13) with an overall reduction across both functions from 7 FTE to 5 FTE.  Remove vacant post of Graduate Planner (equivalent to Grade 7)

18. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Development Control & Countryside Management (4 FTE reduction) Post Title Number of FTEs Development Control & Countryside Manager. (Grade 17 indicative)1 Lead Officer – Planning (Grade 15)1 Planning Officers. (Grade 13)5 Lead Officer – Historic Environment & Commons Registration (Grade 14 indicative) 1 Senior Countryside Officer (Grade 12)1 Historic Environment Officer (Grade 11)1 Commons Registration Officer (Grade 11)1 Countryside Access Officers. (Grade 9)6 Regulatory Services Officer DC&R (Grade 7)1 Development Control & Countryside Management Sub Totals 18

19. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Economic Development & Planning Service It is proposed that the majority of the current Economic Development & Planning service remains as per the existing resource and structure. It is proposed however to integrate the functions covered by the school organisation and planning team into the existing structure. If this was agreed following the consultation, amendments to the following job profiles will be required. Infrastructure Planning Officer (Grade 13) Development Management Assistant (Grade 9)

20. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Economic Development & Planning Service Infrastructure Planning – as per existing but with the following proposals for two additional FTE posts: Strategic Adviser Education (Grade 17) Infrastructure Planning Officer (Grade 13) Development Management–as per existing but with the proposal to include two additional FTE posts: Assistant Development Management Officer post (Grade 9) Economic Programmes – as per existing but with the proposed deletion of 1 post: Social Enterprise Officer (Grade 11)

21. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Current Structure

22. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

23. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

24. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Date November 2015 Post Title Lead Officer – Infrastructure Planning Role Profile RT7A Final Grade Grade 15 Service Area (brief description) To undertake infrastructure planning to inform Local Plans, identify the infrastructure requirements for major developments and to support economic development opportunities. Purpose of this post Lead technical and strategic adviser to enable the Council to fulfil its role as strategic authority for Local Plans, major developments and working with the LEP. Key job specific accountabilities 1.To fulfil the Council’s responsibility as a statutory consultee on major developments and in the preparation of Local Plans by the District Councils in line with the Council’s constitution. 1.Provide professional advice, expertise and evidence on planning, education and economic development matters to help enable delivery of infrastructure improvements, including the development of solutions to complex technical transport, flood and education infrastructure schemes. 1.To identify, access and develop plans for infrastructure improvements within the county that will support economic growth and in line with Council priorities, including Nationally Significant Infrastructure Projects. 1.Work with internal and external partners to support delivery of the LEP’s Strategic Economic Plan and the Council’s Area Plans. 1.To undertake other duties as may be required within the general scope of the post and commensurate with the grade.

25. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) VR Window Assimilation & VR Approval Vacancy Preference Process (up to 4 weeks) Final Outcomes

26. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period 2 nd Dec 2015 to 7 th Jan 2016

27. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Engagement 4 week engagement dates Face to Face Meetings:  First – 2nd December, Carlisle, Old Court Room 1.30pm to 3.00pm & Conference Room, LEP Enterprise Centre, Redhills 4.00 pm – 5.30pm  Mid-point – 14 th December, Carlisle, Old Court Room 12 noon to 1.30 pm & Conference Room, LEP Enterprise Centre, Redhills 3.00 pm – 4.30pm  Final – 18 th January, Carlisle, Grand Jury Room 9.30 am to 11.00 am & Conference Room, LEP Enterprise Centre, Redhills 1.00 pm – 2.30pm Opportunity of 1:1s with management on request Employee Information Website –for all reshaping documents and FAQs –FAQs regularly updated Website facility –to ask questions and provide comments on the proposals

28. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) 2 nd Dec 2015 to 7 th Jan 2016 VR Applications 7 th January 2016

29. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Voluntary Redundancy Commitment to reduce staff by voluntary means wherever possible VR applications invited up to and including 7 th January 2016 VR applications important as could influence review & decision phases VR process and FAQs included on the Employee Information Website –Apply by raising a Service Centre Portal ticket –Ensures all applications are effectively processed and tracked –Applications considered by the Senior Change Manager and Assistant Director –Final approval by Corporate Director – Environment & Community Services

30. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) 2 nd Dec 2015 to 7 th Jan 2016 Review and Decision (up to 2 weeks) 8 th – 13 th January 2016 VR Window 7 th January 2016

31. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review & Decision All feedback will be considered as part of the review & decision process Final decisions expected to be confirmed within the 2 week period Final meeting scheduled for 18 th January 2016 If extension needed beyond 2 weeks as a result of significant issues raised, then all staff will be notified as early as possible, with an explanation for why.

32. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) 2 nd Dec 2015 to 7 th Jan 2016 Review and Decision (up to 2 weeks) 8 th – 13 th January 2016 VR Window 7 th January 2016 Assimilation & VR Approval w/c 18 th January 2016

33. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Assimilation & VR Approval Assimilation process will compare old and new roles to determine where direct appointments can be made Roles must be 75% match / substantially similar against each assimilation criteria Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process All employees in scope will receive a personalised letter confirming the outcome of the process from w/c 18 th January 2016:  VR outcome  Confirmation of assimilation  Confirmation of VPP All letters personalised and issued via the Service Centre

34. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) 2 nd Dec 2015 to 7 th Jan 2016 Review and Decision (up to 2 weeks) 8 th – 13 th January 2016 VR Window 7 th January 2016 Assimilation & VR Approval w/c 18 th January 2016 Vacancy Preference Process (up to 4 weeks) 25 th Jan – 8 th Feb 2016

35. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Vacancy Preference Process Process will run from 25 th January 2016 Ability to apply for: –up to 3 posts Posts that can be applied for through vacancy preference process confirmed via link in individualised letters Letters contain links to make an application Maximum of 3,000 character limit for applications 1 interview where possible Interview dates confirmed asap

36. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) 2 nd Dec 2015 to 7 th Jan 2016 Review and Decision (up to 2 weeks) 8 th – 13 th January 2016 VR Window 7 th January 2016 Assimilation & VR Approval w/c 18 th January 2016 Vacancy Preference Process (up to 4 weeks) 25 th Jan – 8 th Feb 2016 Final Outcomes w/c 1 st March 2016

37. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Final Outcomes Outcome letters issued from 1 st March 2016 Remaining vacancies advertised internally For employees who have not secured a post:  Alternative employment support  Meetings with the Senior Manager & Change Manager to discuss other options  Notice of redundancy issued as a last resort

38. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Support and Advice Both face-to-face and website Engagement period People Management support Learning & Development service Trade Union representatives Pensions Service Employee Information Website

39. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

40. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

41. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

42. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

43. Serving the people of Cumbria Do not use fonts other than Arial for your presentations

44. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

45. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Next steps Statement of change, structure proposal and role profiles all available on Employee Information Website FAQs will be regularly updated on Employee Information Website Welcome any feedback for consideration

46. Serving the people of Cumbria Do not use fonts other than Arial for your presentations Discussion & Questions?