1. NORTHALL VILLAGE TRUST Registered Charity No. 1117673 AGM Monday 4th July 2015 AGM July 20151AGM July 2010

2. 2 NORTHALL VILLAGE TRUST – AGM 2015 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on 13.07.2014 Alan Tipper 4.Trustees Annual Report for 2014 Alan Tipper 5.Accounts for the year ended 31.12.14 Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper AGM July 20152AGM July 2010

3. 3 4. Trustees Annual Report for 2014 NORTHALL VILLAGE HALL MANAGEMENT COMMITTEE Our Mission To provide Northall (and local area) residents with a village hall that is suitable for community groups and family parties for up to 60 people and which is amongst the best for cleanliness, décor, equipment, facilities, safety - and value for money AGM July 20153AGM July 2010

4. 4 4. Trustees Annual Report for 2014 Hiring Fees  No fee increase since September 2012  £6.50 per hour for ad hoc users  £5.00 per hour for regular users  Lowest village hall hiring fees in area AGM July 20154AGM July 2010

5. 5 4. Trustees Annual Report for 2014 Hall Usage & Hiring Income 20132014 % Change over 2013 Hall Usage (Hrs) 1,157957 -17.3% ( regular) Hall Usage (Hrs) 420 389 -7.4% ( Ad Hoc) Hiring Income (£) 5,783 4,840 -16.4% (regular) Hiring Income (£) 2,9282,748 -6.1% (Ad Hoc) AGM July 20155AGM July 2010

6. 4. Trustees Annual Report for 2014 Book Library/ Swap 6AGM July 2015 £21.88 raised towards the cost of bedding plants/Spring bulbs for Village Hall grounds 6AGM July 2010

7. AGM/Barbecue Sunday July 13th 2014 Family fun day with a bouncy castle, jazz band, children’s face painting, bar, free hot dog and hamburger included in ticket price. The day was a great success. £88.40 surplus achieved. 4. Trustees Annual Report for 2014 7 7AGM July 2010

8. 4. Trustees Annual Report for 2014 Village Hall Grounds The grounds are regularly maintained by the employment of a professional contractor, two volunteer gardeners and the Village hall Committee AGM July 2015 8 8AGM July 2010

9. 4. Trustees Annual Report 2014 Soft Play Equipment Purchased at a cost of £1.423.96 plus 8 mats, 2 new small “playtime” tables and 8 chairs. £1000 grant from AVDC. £423.96 from Village Hall funds. 9AGM July 2010

10. 4. Trustees Annual Report 2014 New Curtains Eight sets of new, fire retardant curtains were purchased at a cost of £1,760, the originals having been in use since 1993 10AGM July 2010

11. 4. Trustees Annual Report 2015 Party Games Box A box of “props” for some 25 games is available for hire at a cost of £5. In addition there is a free “Have a Games Party” guide of over 70 party games 11AGM July 2010

12.  Continue driving Vision of making NVH one of “…the best for cleanliness, décor, equipment, facilities, safety - and value for money”  Installation of PV Solar Panels on south facing roof of the hall:  Phase 1 (7.44kWh ) – August 2015 (£14,000)  Phase 2 (2.48kWh) – After Kitchen has been extended (~ Summer ’16) Key Issues & Future Plans 9 12AGM July 2010

13.  Kitchen Extension:  Our Vision: to have the best village hall kitchen!  2.5m x 4.0m (+ existing 3.5m x 3.0m)  All new kitchen units & worktops etc  Centralised electrical switch panel  New double oven cooker, double sink etc  Replace metal roller shutter with wooden sliding doors Key Issues & Future Plans 9 13AGM July 2010

14.  Kitchen Extension contd:  Project also includes new wheelchair accessible glazed door from Hall to ramp, patio & garden  The Committee is currently obtaining quotes for the building work and kitchen fittings  Fund raising will then commence  Currently:  the total cost is estimated at ~£50,000  August/September ‘16 for building work & kitchen installation Key Issues & Future Plans 9 14AGM July 2010

15. 15 NORTHALL VILLAGE TRUST – AGM 2015 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on 8.7.2014 Alan Tipper 4.Trustees Annual Report for 2014 Alan Tipper 5.Accounts for the year ended 31.12.2014 5.Accounts for the year ended 31.12.2014 Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper AGM July 201515AGM July 2010

16. 16 5. Accounts for the year ended 31 st December 2014 2013 Receipts 2014 8,711Hall Lettings 7,588 4Interest on Reserve A/C 8 123Donations - Cash received by NVHMC 1,901 8,8389,497 AGM July 201516AGM July 2010

17. 17 2013 Payments 2 014 959 Fixtures, Fittings, Equipment & Furniture 2,120 193 Repairs & Maintenance 1,033 1,475 Cleaning & Materials 1,511 1,415 Electricity (Light & Heat) + Water 1,369 - AGM/Barbecue 817 433 Printing, Postage, Stationery, Tel; PRS; Sundries 461 523 Insurance 584 - Kitchen Extension 545 243 Play Area Phase 2 - - Soft Play & Play Time Tables and Chairs 1,424 5,241 9,864 AGM July 2015 17AGM July 2010

18. 18 20132014 8,838Receipts9,497 5,240Payments9,864 3,597 Surplus/Deficit of receipts over payments in year -367 21,133Surplus B/F from previous years 24,730 Surplus C/F 24,363 AGM July 201518AGM July 2010

19. 19 2013 Represented by: 2014 12Petty Cash 48 13,770NatWest - Current A/C 1,358 10,948 - Reserve A/C (Building, Project & Operating Reserves) 22,957 24,730 24,363 AGM July 201519AGM July 2010

20. Operating Reserves, equivalent to 12 months minimum ‘normal’ expenditure (currently £4,000), as a contingency against losing Regular Users, economic recession, fall in hiring income etc. Building Reserves of £2,000 to carry out emergency repairs, emergency replacement of essential equipment etc. Sinking Fund for the on-going improvement of the fabric, décor and facilities of the Hall (£2,000). Possible Hall improvement projects planned over the next few years(£16,000) 20 Reserves Policy AGM July 201520AGM July 2010

21. 21 BALANCE SHEET FOR THE YEAR ENDED 31 ST DECEMBER 2014 £ 1 Fixed Assets: Land (Price paid when purchased in 1981) 2,000 Hall, Storage Building & Car park (current insured value) 257,719 Hall Equipment & Furniture (current insured value) 14,041 Play Area Equipment & Seats (current insured value) 68,760 Total Fixed Assets 342,520 AGM July 201521AGM July 2010

22. 22 Total Fixed Assets B/F 342,520 Current Assets Stocks - no stocks are held - Debtors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Debtors - Bank & Cash - as per 'Receipts & Payments' 24,364 Current Liabilities Creditors - as these Accounts have been prepared on a 'Receipts & Payments' basis, there are no Creditors - Net Current Assets 24,364 TOTAL ASSETS 366,884 BALANCE SHEET FOR THE YEAR ENDED 31 ST DECEMBER 2014 AGM July 201522AGM July 2010

23. NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 ST DECEMBER 2014 NVT is most grateful for a generous annual donation from Edlesborough Parish Council to help with the running costs of the Hall and the Play Area 20132014(Nett of VAT) 238.79Play Equipment Insurance313.41 110.00RoSPA Annual Safety Inspection and Report100.67 150.00Grass Treatment 97.00 1,070.00Grass and Hedge Cutting of Hall Grounds & Play Area - (2014 invoice received after 31.12.14) Total Donations where Edlesborough Parish Council 1,568.79 paid the Suppliers direct and recovered the VAT 511.08 18 AGM July 2015 23AGM July 2010

24. NORTHALL VILLAGE TRUST-AGM 2015 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on 13.7.14 Alan Tipper 4.Trustees Annual Report for 2014 Alan Tipper 5.Accounts for the year ended 31.12.2014 Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business Alan Tipper 19 AGM July 2015 24AGM July 2010

25. 6. Election of Management Committee Committee Member Since RepresentingCurrent Office Willing to continue Alan Tipper 2005 Chairman Susan Young 1995 Secretary Kevin Cubbage 1989 Edlesborough Parish Council Treasurer Lorna Cubbage 1982 Parochial Church Council Bookings’ Secretary Yvonne Folds 2004 Richard Dorrance 2006 Mike Scott 2009 Rebecca Newbert 2009 Meuryn Thomas Jan 2014 Age Concern Anthony Cox Jul 2014 Northall Chapel Sarah Shields 2012 25AGM July 2010

26. NORTHALL VILLAGE TRUST – AGM 2015 Agenda 1.Welcome Alan Tipper 2.Apologies Alan Tipper 3.Minutes of the AGM held on 13.7.2014 Alan Tipper 4.Trustees Annual Report for 2014 Alan Tipper 5.Accounts for the year ended 31.12.14 Kevin Cubbage 6.Election of Management Committee Alan Tipper 7.Any Other Business 7.Any Other Business Alan Tipper 26AGM July 2010

27. NORTHALL VILLAGE TRUST Registered Charity No. 1117673 27AGM July 2010