1. Fleet tracking systems Learnings and savings

2. Agenda Procurement process Decision making Challenges Solutions Business processes Benefits Experiences Questions

3. Bay of Plenty Regional Council

4. Procurement process Bay of Plenty Local Authority Shared Services (BOPLASS) 9 Councils in the Group Joint procurement initiatives RFP process 3 fleet tracking companies shortlisted for presentations

5. Decision time Understand the extra features – will you really use them? Define what you need (all the bells and whistles = $) Watch for fishhooks - understand the pricing

6. That’s the easy part! Now its time for implementation…

7. Challenges Staff push back Union involvement (understanding) Support across management (consistency) Information management

8. So what helped? Staff Union Managers Executive Leadership Team Communication, communication, communication: Putting business processes in place

9. Business processes Established to provide transparency on how the system will be used Defined process for monitoring and managing issues Processes covered: Health and safety features Speed reports Monitoring Vehicle Policy compliance Utilisation analysis

10. Sounds like a heap of work and grief, why bother? The benefits…

11. Realised benefits Improved driver behaviour Fleet used more efficiently Reduction in vehicles Fuel savings WOFs and servicing alerts = safer and more efficient fleet Health and safety management Accurate private use cost recovery Improved insurance risk profile

13. Examples of good stuff happening Staff feel safer Public complaints – evidence based Vehicle tracking – stolen vehicle found Identification of “closest available responder” to an event

14. Questions?