2. ___1. Verify that all distributed secure materials have been returned. Notify the district coordinator immediately if any secure materials are missing and complete the necessary investigation. ___ 2. Make copies of the records of required administration information collected by test administrator.s and file the copies. (Page 24 of the manual) ___ 3. Verify that your SSS FCAT Security Log has been completed correctly. Make a copy for your files. ___ 4. Remove stray SSS Math Reference Sheets or Science SSS Reference Sheets/Periodic Tables from the test books and answer documents. ___ 5. Verify that each student has completed the required information (Student Name, District/School) in the upper right corner of the student grid sheet, even if a label has been affixed in the lower left corner. As You Receive FCAT SSS TEST MATERIALS From The Test Administrators, Do The Following:

3. ___ 6. Separate the SSS test materials into stacks as follows: Your School’s SSS Answer Documents By Grade Level and document type Home Education Program SSS Answer Documents (49-9998) By Grade Level and document type McKay Scholarship Program - Private Schools (49-3518) By Grade Level and document type CTC Scholarship Program SSS Answer Documents By Grade Level and document type Florida K-8 Virtual School Program SSS Answer Documents Connections Academy (78-0700) FL Virtual Academy (79-0801) By Grade Level and document type As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following:

4. As You Receive SSS TEST MATERIALS From The Test Administrators, Do The Following: ___ 7. (continued) Separate the SSS test materials into stacks as follows: All NOT TO BE SCORED documents which includes: test books unused non-preidentified and preidentified answer documents defective documents answer documents with all DNS bubbles gridded DNS ___ 8. If a document is NOT TO BE SCORED, verify that BOTH DNS bubbles have been gridded. If a DNS bubble has been gridded by mistake, verify that the DNS bubble has been erased and the corresponding UNDO bubble has been gridded and place the document in the appropriate stack of TO BE SCORED materials.

5. Preparing Your School’s TO BE SCORED Answer Documents For Return ___9. Complete a separate SSS DOCUMENT COUNT FORM for each grade level tested. Verify that you have included all documents from make-up sessions before you complete the forms. DO NOT combine documents for more than one document type/grade level under the same SSS DOCUMENT COUNT FORM. The SSS Count Form is scannable and must not be photocopied. Place the completed SSS Count Form on top of the first stack of TO BE SCORED answer documents.

6. Complete The SSS ANSWER DOCUMENT RETURN SUMMARY __10. Complete the SSS Answer Document RETURN SUMMARY as instructed below. Every completed SSS DOCUMENT COUNT FORM must have an entry on the SSS ANSWER DOCUMENT RETURN SUMMARY. Transfer the information from each SSS DOCUMENT COUNT FORM to the SSS ANSWER DOCUMENT RETURN SUMMARY, making sure that the Number of TO BE SCORED Documents Returned for each grade level and document type is correct. Complete only one SSS ANSWER DOCUMENT RETURN SUMMARY for students enrolled in your school. There are separate SSS ANSWER DOCUMENT RETURN SUMMARY Forms for the Home Education and McKay Scholarship Program students. Verify that the number of documents returned and the number of documents indicated on the SSS DOCUMENT COUNT FORMS match the entries on the SSS ANSWER DOCUMENT RETURN SUMMARY.

7. Complete the SSS ANSWER DOCUMENT RETURN SUMMARY ___11. Complete the preidentified SSS ANSWER DOCUMENT RETURN SUMMARY FORMS which have been provided for each school. The following information has been preidentified on all Summary Forms. District Name and Number School Name and Number Grade Level and Content Area

8. A. All grade levels and document types for your school should be listed together on the Answer Return Document Summary Form. B. Transfer the information from each SSS Document and Retake Count Form (Grade 10-AD) onto the Return Summary Form. C. Verify that the number of documents returned and the number of documents indicated on the Document Count Forms match the entries on the Answer Document Return Summary. D. Complete only 1 Answer Document Return Form for your school’s materials. E. This document is placed on TOP of the banded stacks in box number 1. NOTE: Home Education, McKay Scholarship Programs will be banded separately and get their own Answer Document Return Summary Form.

9. __12. Each grade level and document type must be paper banded separately. You may use more than one SSS Paper Band per grade level, if necessary. Follow these steps for each paper band you use: Grid the appropriate document type. Write the school name and district/school number in the appropriate place on the paper band. Count the number of TO BE SCORED documents that will be banded in each paper band. Write that number on the line titled Number of Documents Contained in This SSS Paper Band. Place a paper band around each stack of TO BE SCORED answer documents. Make sure that the SSS Document Count Form is on top of the banded stack labeled 1 of n. Be sure that the band securely holds the documents. Do not use staples, paper clips, or tape.

10. Preparing Home Education/McKay Scholarship Programs TO BE SCORED Documents For Return Process these documents separately from your school’s regular TO BE SCORED documents. Scores for these students will be returned to the District Office. Results will not be aggregated with district or school data.

11. Completing The SSS Document Count Forms For Home Education And McKay Scholarship Programs ___13. Complete the SSS DOCUMENT COUNT FORM by following the directions on the form. A separate Count Form must be completed for each grade level/document type and for each program. Do not combine grade levels/document types or Programs under the same SSS DOCUMENT COUNT FORM. Write the appropriate Program name in the School Name space. In the space labeled District/School Number, write: 49-9998 for Home Education Students 49-3518 for McKay Scholarship Students in Private Schools.

12. Complete The SSS ANSWER DOCUMENT RETURN SUMMARY FORM For Home Education And McKay Scholarship Programs Education And McKay Scholarship Programs ___14. Complete the preidentified SSS ANSWER DOCUMENT RETURN SUMMARY FORMS which have been provided for each school. The following information has been preidentified on all Summary Forms. District Name and Number School Name and Number Grade Level and Content Area

13. __15. Each grade level and document type must be paper banded separately. You may use more than one SSS Paper Band per grade level, if necessary. Follow these steps for each paper band you use: Grid the appropriate document type. Write the program name and district/program number in the appropriate place on the paper band. Count the number TO BE SCORED documents that will be banded in each paper band. Write that number on the line titled Number of Documents Contained in This SSS Paper Band. Place a paper band around each stack of TO BE SCORED answer documents. Make sure that the SSS Document Count Form is on top of the banded stack labeled 1 of n. Be sure that the band securely holds the documents. Do not use staples, paper clips, or tape.

14. Prepare Virtual School Pilot Program TO BE SCORED Answer Documents For Return ___ 16. Place all Connections Academy TO BE SCORED answer documents (all grade levels) in the envelope and seal it. ___17. Place all Florida Virtual Academy TO BE SCORED answer documents (all grade levels) in the envelope and seal it.

15. Calibration TO BE SCORED Answer Documents – BLUE Labels PEACH Labels Grade 3 & Retakes TO BE SCORED Answer Documents – PEACH Labels RED Labels Grades 4-11 TO BE SCORED Answer Documents – RED Labels WHITE Labels VI Test Materials – WHITE Labels YELLOW Labels NOT TO BE SCORED Materials – YELLOW Labels Create your own Label District Coordinator Box – Create your own Label *It is your responsibility to package the materials correctly for processing and score reporting. Mispacked materials delay the scoring and reporting of student results. You Will Be Preparing The Following Types Of Boxes For Return To The District Coordinator:

16. Calibration Schools BLUE If your school has been identified as a Calibration School, you will receive BLUE labels in your return materials kit. Follow these steps for preparing your materials for return to the District Coordinator: _Place the SSS materials in the boxes according to the diagram on page 230 of the SSS Test Administration Manual. You may place materials for more than one grade level in a box. _Place the SSS Answer Document Return Summary for Calibration Materials on top of the documents in the first box of TO BE SCORED calibration materials. Seal the box(es). BLUE _Place the BLUE label anywhere on the top of each box. Make sure that packing tape does not cover the label. BLUE _Return the BLUE labeled box to the District Coordinator.

17. Packing The Boxes Peach Label - Grade 3 and Retakes 5.Envelopes containing Connections Academy & Virtual Academy 4.Answer Document Return Summary 3.Home Ed. And McKay Scholarship banded stacks containing, DOCUMENT COUNT FORM, and TO BE SCORED documents for each grade level/program 2.Answer Document Return Summary 1. Banded stacks containing your school’s DOCUMENT COUNT FORM, and TO BE SCORED documents by grade level/document type

18. Packing The Boxes Red Label – Grades 4-11 5.Envelopes containing Connections Academy & Virtual Academy 4.Answer Document Return Summary 3.Home Ed. And McKay Scholarship banded stacks containing, DOCUMENT COUNT FORM, and TO BE SCORED documents for each grade level/program 2.Answer Document Return Summary 1.Banded stacks containing your school’s DOCUMENT COUNT FORM, and TO BE SCORED documents by grade level/document type

19. To Be Scored

20. 1. Use only the boxes provided by the contractor, CTB/McGraw-Hill. (No other boxes) 2. Place the label on the TOP RIGHT CORNER of each box. Do not place the label on a seam in case the box will have to be cut open. Make sure that packing tape does not touch the label. NOTE: Use only clear packing tape, no duct or masking tape! 3. Labels should not be photocopied. Contact the District Coordinator if you need more. 4. Use the space on the labels marked “SCHOOL: BOX __OF __” to number the boxes 1 of n, 2 of n, 3 of n, etc. where n is the school total number of boxes of a given color. 5.Return boxes to District Warehouse.

21. Sealing The Boxes Points To Remember 1. Make sure the packing tape does not cover the label. 2. Labels are scannable and should not be photocopied. 3. Do not place labels over the meeting point of the two flaps.

22. Packing NOT TO BE SCORED Materials Yellow Labels 1. Place all NOT TO BE SCORED documents in the box(es). This would include: _Used and unused Test books _Unused non-preidentified answer documents _Preidentified answer documents _Answer documents with both DNS bubbles gridded 2. Seal the box(es). 3. Place the YELLOW LABEL on the top of the box 4. Return the box(es) to the District Coordinator

23. Not To Be Scored

24. Preparing LARGE PRINT and BRAILLE Materials For Return WHITE Label Complete the following as soon as testing has ended: _Verify that your SSS FCAT Security Log has been completed correctly. _Verify that each student grid sheet has been completed correctly or has a student label affixed. _Ensure that the student’s name and district/school number appear in the appropriate locations. _If the test is TO BE SCORED, verify that DNS bubble has not been gridded. If a test is NOT TO BE SCORED, verify that the corresponding DNS bubble has been gridded.

25. Preparing LARGE PRINT and BRAILLE Materials For Return (continued) Group each student’s SSS materials for return. Place the following documents for each student tested in a separate SSS LARGE PRINT AND BRAILLE Materials RETURN ENVELOPE: _Completed SSS Document Count Form _Large Print SSS Test and Answer Book Or _Large Print SSS Answer Book, Large Print SSS Test Book _Regular Print SSS Answer Document _Braille SSS Answer Sheets containing student responses (separated by subject) _Braille SSS Test Book _Regular Print SSS Test BookNote: Although you may place documents for more than one SUBJECT in the same envelope, do not place documents for more than one STUDENT in the same envelope. DO NOT place NOT TO BE SCORED materials in a SSS Large Print and Braille Materials Return Envelope.

26. Complete The LARGE PRINT And BRAILLE Materials Return Envelope _Complete an SSS Large Print and Braille Materials Return Envelope for each student according to the instructions on the envelope. Seal the envelope. _Return all Large Print and Braille materials in the original boxes in which they arrived. Seal the box(es). __Place a WHITE label anywhere on the top of each box. Labels should not be photocopied.

27. Large Print and Braille To Be Scored & Not to Be Scored

28. Packing District Coordinator Only Box(es) 1. Place all non-secure materials in the box(es). This would include: _Original Security Checklists _Original SSS FCAT Administration Record form _Original Records of Attendance _Original Test Administration Security Logs _Original Seating Charts _Original Class Code Rosters _Original Student Pre-ID Roster _Math Reference Sheets _Science Reference Sheets/Periodic Tables _Large Print and Braille scripts, Braille paper that does not contain student responses 2. Seal the box(es) and Write District Coordinator on the top of the box(es) 3. The District Coordinator will inform you when to return the boxes.

29. 1. Test Administration Manuals (Store at your school site until SSS test results are received for all students) 2. Unused SSS paper bands (trash) 3.Unused SSS Document Count Forms (trash) 4.Unused Answer Document Return Summary Forms (trash) 5. Plastic bags from the return materials kit (trash) 6.Memos and packing slips from CTB (trash) 7. Unused return labels (trash) 8. Florida Virtual Envelopes (trash) 9. Unused student pre-id labels (shred) NON-SECURE MATERIALS

30. Test materials must be returned in the boxes in which they were received.

32. Boxes must be completely sealed.

33. Easy access for someone to get into the box and pull out test documents.

34. Yellow Label is used to return “Not To Be Scored” test materials. This box contained all the forms that were to be returned to the Disrict Coordinator.

35. Green Labels are used for “Not To Be Scored” test materials.

36. Nereida Gonzalez – Testing Technician 407-518-2902 66158 gonzalezn@osceola.k12.fl.us