1. iDigBio is funded by a grant from the National Science Foundation’s Advancing Digitization of Biodiversity Collections Program (Cooperative Agreement EF-1115210). Any opinions, findings, and conclusions or recommendations expressed in this material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation. Managing Digitization Projects with BioSpex Greg Riccardi, Austin Mast, Robert Bruhn, Libby Ellwood and Jeremy Spinks TDWG 27 October 2014

2. 2 Strategy and Issues in Managing Digitization Strategy for digitization – Create simple database records – Photograph labels – Capture data with automated and manual methods Transcribe Associate values with fields Georeference – Update database with new values Issues: How to – Keep track of what has been done? – Assess quality of new values? – Get data into database? – Attract participants?

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4. 4 Biospex.org Designed to manage process and data

5. 5 Public Participation Project Management Create and edit project Add project description to PP marketplace Create and publish status reports Add datasets (images to be transcribed) by querying iDigBio cloud Refresh datasets from query Choose a PP tool and workflow Configure PP workflow Send data to PP tool Get results from PP tool Send raw and analyzed results to users

6. 6 Public Participation Project

7. 7 Information Flow for Public Participation Current Notes From Nature – Export list of files – Import transcriptions – No processing of transcriptions Projected Notes from Nature – Export metadata with image URLs – Import consensus transcription with info

8. 8 Exporting images from iDigBio Repository Search iDigBio portal Export as Darwin Core Archive – Occurrence file – Media file – Includes image URLs Import to Biospex

9. 9 Workflows Project selects pre-defined workflow

10. 10 Thanks to Talk at 11 am Monday – Libby Ellwood iDigBio staff – Deb Paul, Andrea Matsunaga, Alex Thompson