1. PS-PHILGEPS

2. Conflict of Interest Lack of Transparency Unclear Accountability Weak Public Monitoring 

3. Procurement Environment

4. 2002 WB CPAR The Public Procurement system in the Philippines is: Dysfunctional Inefficient Prone to abuse

5. A conducive breeding space for graft and corruption...

6. Key Reforms

7. Republic Act No. 9184 Government Procurement Reform Act (2003) “An Act Providing for the Modernization, Standardization and Regulation of the Procurement Activities of the Government and for Other Purposes

8. Governing Principles Public Monitoring Transparency Streamlined Process Competition Accountability

9. Key Reforms Shift from Pre-Qualification Regime to Simplified Eligibility Checking & Post-Qualification No Bracketing and Use of disclosed Approved Budget of the Contract (ABC) as ceiling LCB not LEB Competitive Bidding as the Primary Mode 1 Bidder rule Use of Non-Discretionary Pass/ Fail Criterion

10. Key Reforms Introduction of Protest Mechanism Participation of Observers Issuance of SBD Establishment of civil, administrative, and criminal sanctions Creation of the Government Procurement Policy Board

11. Key Reforms Procurement Professionalization Programs Trainings, Seminars, Workshops for Suppliers, Contractors, and Consultants And...

12. Use of PHILGEPS and E-bidding

13. Impact of the Reforms

14. SUCCESS

15. no procurement = no corruption = no projects

16. WHAT IS PhilGEPS? www.philgeps.gov.ph The PhilGEPS (Philippine Government Electronic Procurement System) is the single, centralized electronic portal that shall serve as the primary and definitive source of information on government procurement. (Section 8 R.A. 9184)

17. www.philgeps.gov.ph Classification:GoodsGoods, Goods & General Support Services and Consulting Services EOs & Law EO 262 & 232EO 40RA 9184 / AO 17 Coverage NGAs, SUCs, GOCCs NGAs, SUCs, GOCCs, LGUs E-Bulletin Board Subscriber’s Registry E- Catalogue E-Bulletin Board Subscriber’s Registry E- Catalogue Virtual Store/IMS INP GOP-OMR E-Payment E-Bid Submission Auditor/CSO Module APP PhilGEPS 2006 Expanded PhilGEPS 2011 HISTORY OF PHILGEPS

18. PHILGEPS STATISTICS Government Type Agencies Registered NGA8,554 GOCC1,422 SUC344 LGU13,895 24,215 8,554 1,422 344 LGUs Provincial Government 93 City Government250 Municipal Government 1,533 Barangay12,019 13,895

19. 21,662 2,974 1,501 50,641 1,283 63 MERCHANT’S REGISTRY Merchants 79,838 Type of Organization

20. MERCHANT’S REGISTRY Top 10 Registration by Business Category 8,727 7,457 6,196 6,007 3,975 3,561 3,294 2,974 2,939 2,844

21. BENEFITS TO GOVERNMENT www.philgeps.gov.ph Improve transparency in government procurement Increase competition resulting in more competitive price bids Reduce procurement costs, including newspaper advertisements Provide audit trails (report on government procurement activities by agency) Help implement government procurement policies

22. SAVINGS IN NEWSPAPER ADVERTISING COST US$ 23,826,163.81 As of June 2014

23. BENEFITS TO MERCHANTS www.philgeps.gov.ph Provide merchants easy access to government tenders 24/7 Provide electronic documents for download Provide merchants automatic notification of bid opportunities and supplemental bid bulletins Facility to upload eligibility documents resulting to savings on reproduction Able to do market research on government procurement

25. FUTURE FUNCTIONALITIES : Annual Procurement Plan Contract Management E-Payment through Bancnet Business Intelligence Capacity

26. PS-PHILGEPS Purchaser of Choice 37……………..

27. LOI 755 The Procurement Council, with the assistance of the Procurement Service, shall design and implement an integrated procurement system for supplies, materials and other items needed by the government. It shall undertake the following specific functions: Identify those supplies, materials, and such other items, including equipment and construction material, which can be economically purchased through central procurement and which it shall cover within its scope of activity; Determine the technical specifications of items that it will procure for agencies of the government; c. Identify the sources of supply which are able to offer the best prices, terms and other conditions for the items procured by government; Purchase, warehouse and distribute items for resale to agencies of government, including government owned or controlled corporations; Operate a paper converting plant which will service the requirements of government; Undertake continuing studies to improve and develop the government procurement system, coverage and procedure.

28. ADMINISTRATIVE ORDER NO. 17 DIRECTING THE USE OF THE PROCUREMENT SERVICE AND THE PHILIPPINE GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM IN PROCUREMENT ACTIVITIES IN ACCORDANCE WITH REPUBLIC ACT NO. 9184, AND IMPROVING THE OPERATION OF THE PROCUREMENT SERVICE SECTION 4. Procurement of Common-Use Supplies. Common-use supplies shall be procured directly from the PS or its depots without need of public bidding as provided in Section 53.5 of the Implementing Rules and Regulations (IRRs) of R.A. 9184. SECTION 5. Use of PhilGEPS. All government procuring entities are mandated to use the PhilGEPS in its procurement activities, and shall post all opportunities, notices, awards, and contracts in it as the central portal of government procurement transactions in accordance with R.A. 9184 and its IRRs. All shall subscribe to the additional features of the PhilGEPS such as the Virtual Store, E- payment and E-bid submission as they become available and are implemented....

29. Projection for 2016 5 Billion worth of CSEs 6 Billion worth of Non-CSEs Paper Writing Supplies Janitorial Supplies Computer Supplies Office Supplies Folders

30. Current List of Items 2015 181 CSEs 205 Consumables 2016 150 CSEs 150 Consumables

31. Top 4 CSEs Items (Paper) PAPER, Multicopy, 80gsm, LEGAL 1.28 M reams PAPER, Multicopy, 80gsm, A4 1.46 M reams PAPER, Multi-Purpose (COPY), 70 gsm, LEGAL 1.25 M reams PAPER, Multi-Purpose (COPY), 70 gsm, A4 1.23 M reams P172 M P168 M P143 M P126 M

32. ITEMSDESCRIPTIONQUANTITYAMOUNT Php Sign PenBlack, Blue, Red1.67M pieces74.28 M MarkerPermanent, Bullet Type, Black, Blue, Red 892K pieces8.62M MarkerWhiteboard, Black and Blue312K pieces3.70 M MarkerFluorescent121K pieces4.32 M Top 4 CSEs Items (Writing Supplies)

33. ITEMSDESCRIPTIONQUANTITYAMOUNT Php FolderTag board, Legal160K pieces47.79 M Data FolderWith Taglia Lock254K pieces19.54 M FolderPressboard27K pieces25.15 M EnvelopeExpanding Kraft29K pieces17.89 M Top 4 CSEs Items (Folders and Envelopes)

34. ITEMSDESCRIPTIONQUANTITYAMOUNT Php AlcoholEthyl 68-70%800K pieces34.53 M BroomSoft (Tambo)300K pieces30.15 M InsecticideAerosol, 600 ml180K pieces21.16 M Toilet Tissue Paper2-ply sheets, 150 pulls294K pieces22.20 M Top 4 CSEs Items (Janitorial Supplies)

35. ITEMSDESCRIPTIONQUANTITYAMOUNT Php Flash Drive16GB capacity156K pieces47.11 M External Hard Drive1TB10K pieces31.21 M Multimedia Projector4000 lumens690K units19.73 M CCF1 ply, 11”x9-1/2”51K reams30.83 M Top 4 CSEs Items (Computer Supplies)

36. ITEMSDESCRIPTIONQUANTITYAMOUNT Php ChairMonobloc, Beige169K pieces47.55 M ChairMonobloc, White160K pieces45.03 M TapeMasking, 24 mm276K pieces15.19 M TrashbagGusseted, Transparent225K pieces32.53 M Record Book300 pages304K pieces18.32 M FastenerMetal310K pieces17.72 M Disinfectant Solution Sodium Hypochlorite Solution: 5.25%w (min) 295K gallon container 30.00 M Other CSE Items

37. ITEMSDESCRIPTIONQUANTITYAMOUNT Php HP Toner CartridgeCE285A (HP85A) Black 43K pieces116.71 M Lexmark Toner Cartridge E360HP11P, Black3.5K pieces30.31 M Canon Ink CartridgePG-810 Black46K pieces28.52 M Samsung Toner Cartridge MLT-D205E, Black2K pieces15.73 M Brother Toner CartridgeTN-3320 Black4.2K pieces14.07 M Epson Ribbon Cartridge C135015584 (SO15327) Black 10K pieces7.17 M Consumables

38. Forwarding Services Estimated Frequency of Delivery 6 wheeler10 wheeler20’ FCFTOTAL Regional Depots-342257599 Sub Depot1439150203 Estimated Frequency Cost 6 wheeler10 wheeler20’ FCFTOTAL Regional Depots -10,900,800.0016,424,931.0027,325,731.00 Sub Depot 525,000.003,614,500.009,116,400.0013,255,900.00 Estimated Value of Deliveries Regional Depots and Sub Depot1,321,277.00

40. PS Standard Technical Specifications for CSEs

42. PS as Procurement Agent On-going Projects: - Construction of NIH Building for PGH – P 935M - IT Solution and Back-end Infrastructure for BIR– P 194M - Elevator System for DOTC-MRT3 – P 117M - Data Capture of Land Records for DENR– P 538M - Closure and Rehabilitation of San Mateo Landfill – P 173M - Mobility Aid (Wheelchairs) for DOH– P 235M - Air Quality Monitoring Stations for EMB – P 370M - VHF Radio Communication System for PNP– P 624M

43. 1. Airline Tickets (for Local & Foreign Flights) 2. Purified Drinking Water (bottled and in 5-gallon container) 3. FOL (Fuel, Oil, and Lubricants) 4. Software & IT Solutions (Microsoft & Oracle) 5. Other Supplies, and Materials (e.g. Emergency Lights) 6. Printing, Scanning, Copying, & Storage Services 7. Cooperatives (Retail Store) 8. Chalk Allowance 9. Military, Police and Traffic Supplies

44. Budget Expenditure 2015 2016 Travel – Local12,811,42014,578,912 Travel – Foreign 1,904,987 3,716,507 Office Supplies14,768,18516,439,471 Fuel, Oil, & Lubricant10,117,67613,332,068 Food Supplies 3,487,091 4,279,030 ICT Supplies 10,117,599 11,261,001 Medical Dental and 3,390,715327,775 Laboratory Supplies Chalk Allowance1,056,3661,115,127 Military, Police 3,652,7904,032,071 And Traffic Supplies **In thousand pesos Source: Budget of Expense & Sources of Funding

46. This expense item is included in food supplies with a total budget of PHP3.68B for 2016 and PHP3.48B for 2015. Mined from PhilGEPS website posting is Php3.3B for the period of August 2014 up to the present.

47. 1.Multimedia Projector 2.Liquid Soap 3.Calculators 4.Batteries 5.Disinfectant Spray 6.Compact Fluorescent Lamp 7.Detergent Powder 8.Toilet Tissue 9.Wrapping Paper 10. Insecticide (Aerosol Sprays)

48. Existing PS standard specification for Common Use Supplies have environmental criteria such as:  Envelope is made of 100% recycle kraft paper  Toilet tissue is made of 60% virgin pulp and 40% recycled. Implementation of GPP

51. Powered by photovoltaic panels mounted on the device, which allow the calculator to be used without battery

52. LCDLED

55. 8. TOILET TISSUE PAPER (continued…) Green Choice Philippines Seal of Approval The Green Choice Philippines Seal of Approval is an ecolabelling programme by the Philippine Center for Environmental Protection and Sustainable Development, Inc. As part of its environmental criteria, products certified are produced without the use of toxic fluorescent whitening agents, not manufactured using dyes and pigments containing heavy metals, and uses not more than 60 cu.m./ ton of tissue paper product.

56. 1. Region I – La Union 2. Region II – Tuguegarao City 3. Region III – Pampanga 4. NCR – Quezon City 5. Region V – Legazpi City 6. Region VI – Bacolod City 7. Region VII – Cebu City 8. Region VIII – Tacloban City 9. Region X – Cagayan de Oro City 10. Region XI – Davao City 11. Region XII – Koronadal City 12. CAR – Baguio City 13. CARAGA – Butuan City PS Regional Depots 1.Mountain Province (Bontoc) 2.Palawan (Puerto Princesa City) 3.Eastern Samar Province (Borongan) 4.Biliran Province (Naval) 5.Negros Occidental Province (Bacolod) 6.Surigao del Norte Province (Surigao) 7.Camiguin Province (Mambajao) 8.Misamis Oriental Province (CDO) 9.M. Occidental Province (Oroquieta) 10.Northern Samar Province (Calbayog) 11.Southern Leyte Province (Maasin City) 12.Bukidnon Province (Valencia City) 13.Zamboanga (Zamboanga City) 14.Zamboanga Province (Sibugay) PS Sub Depots

58. Ps-Philgeps is the first national government office to harness solar power “We turn Sunlight into Power”

59. 355 The Procurement Service shall be staffed by persons on detail from the member- agencies of the Council and/or by contractual personnel. The Service shall not have any permanent employees.

60. “Excellence is expected” Steve Jobs

61. Atty. Jose Tomas Syquia Executive Director, PS-PHILGEPS Maraming Salamat Po! jtcsyquia@procurementservice.gov.ph RR Road, Cristobal St., Paco, Manila, Philippines 1007 www.procurementservice.gov.ph www.philgeps.gov.ph