1. ETT 229 Fall 2004 Email

2. Agenda ► 10:00-10:25 – File Management Review ► 10:25-11:00 – Email ► 11:00-11:15 – Quiz

3. File Management Review Windows Explorer ► Right click on start menu and select Explore ► Left side shows computer structure ► Right side shows current folder (display can be modified)  Name (can add file extension)  Size  Type  Date Modified/Date Created ► Different views (Thumbnails, Tiles, Icons, List, Details) and their uses ► The status bar is your friend ► Looking at Folder or File Properties

5. File Management Review File Size ► 1,000 bytes = 1 kilobyte (KB) ► 1,000,000 bytes = 1 megabyte (MB) ► 1,000,000,000 bytes = 1 gigabyte (GB) ► 1,000,000,000,000 bytes = 1 terabyte (TB)  The Rule of Thousands = one thousand bytes is a kilobyte, one thousand kilobytes is a megabyte,... ► Floppy Disk = 1.44 MB ► Zip Disk = 100 MB ► CDs = either 720 MB or 800 MB ► Hard Drives = any size (typically above 2 GB) ► Jump Drives = from 32 MB – 1 GB

6. File Management Review Searches within Windows ► Left click on Start button and select Search  search for files or folders – searches within computer  Search on internet – searches using Internet Explorer ► Search options  Name, date modified/created, location, file size  Advanced searches  Using the * and partial file name searches

7. File Management Review Files from the Web ► How to collect files from the web  Right click on image, link, or document  Select Save Target as … or Save Picture as …  Save in an appropriate place ► Ethics of file usage from web  Copyright issues  Plagiarism issues

8. File Management Review Moving Files within Windows Explorer ► Drag and Drop – most unreliable due to human error ► Copy and Paste – good for creating backups or taking a file off your computer to work with at another location ► Cut and Paste – takes original file and moves to another location ► Keyboard shortcuts for actions (Ctrl + C, V, X) ► Remember  Where you put it  What you moved ► 3 Ways to select multiple files at once (to move or work with)  Hold the Control key (CTRL) + Left click for individual selection  Hole the Shift key + Left Click to select many at once  Hit CTRL + A to select all items in folder

9. Zipping Files ► Zip files – a virtual folder that compresses several files into one allowing for easy transfer (file extension =.zip) ► Creating a zip file in Windows Explorer  Select file or files to be zipped  Right click on them  Choose Send To  Choose Compressed Folder  Name Zip file

10. Advantages to Zip files ► Makes email attachments easy ► Compresses file sizes to make smaller – easier to transfer, email, or transport ► Universally accepted file format ► Can be passworded for security

11. Email ► Hundreds of different methods to access email  Two major divisions ► Web-based – accessed through website ► Program-based – accessed through program such as Outlook, Eudora, Netscape, etc. ► Can be either Free (e.g., Hotmail, Yahoo) or purchased (e.g., AOL, Comcast)

12. Free Email vs. Purchased Email Free Email Positives ► No cost ► Web-based (high accessibility) Negatives ► Spam ► Restricted mailbox size Purchased Email Positives ► Web-based or program based ► Large mailbox size ► No spam ► Typically allows multiple account names Negatives ► Costs

13. Email Etiquette ► Email Etiquette Handout by Thomas Berliner ► Politeness ► Grammar ► Emotion in Email (emoticons, shouting, etc.) ► The importance of a clear subject line

14. Dangers of Email ► They are a permanent record ► Difficult to express accurate tone or emotion ► You don’t know who is reading them ► Receiver’s email box may be full ► Server may be down ► Your email address is a direct reflection on you – what does it say about you personally and professionally ► Bad Email Examples

15. Major Email Functions ► Create Email ► Reply (the good and the bad) ► Forward (the slippery slope of forwards) ► Attaching Files ► Making Hyperlinks (plain text vs. HTML emails) ► Methods to send (and their functions)  To:  Cc:  Bcc:

16. Email assignment ► Due on Tuesday September 7 by 9 am ► Make sure you follow directions

17. Quiz 1

18. For Next Class ► Read Computers chapters 1, 2, & 3 ► Email Assignment due on Tuesday September 7 by 9 am