1. Direct Loan Reports and Resources Exploring the World of Direct Loan Reports Julie Aloisio U.S. Department of Education, Federal Student Aid Tracy Lardinois U.S. Department of Education, Federal Student Aid

2. Field Guide Setting Report Options Available Direct Loan Reports Information contained in reports to assist with processing How the reports can assist with issue identification and the reconciliation/closeout process

3. Report Formats and Options

4. Setting Report Options in COD ’11-12 https://cod.ed.gov To Access: Click on School Choose Report Selection

5. Setting School Account Statement Options in COD ’11-12

6. Accessing Direct Loan Reports Online Select Services Tab Select Hyperlink To access COD reports: Select the Services tab Select the hyperlink

7. COD Direct Loan Newsbox Years

8. COD Viewing/Selection Options

9. Origination Duplicate Student Borrower Report Completed PLUS Application Report (Since July 2011) Entrance Counseling Report (Since March 2011) x

10. Duplicate Student Borrower What –List of students at your school with awards at another school When – Monthly Where – SAIG and COD Web Why – Identify potential overawards

11. Completed PLUS Application Report Unique PLUS Requests Application Complete Date New or Modified Parent or Grad PLUS Award Year/Loan Periods Credit Decision Credit balance 6-month deferment

12. Entrance Counseling Report What –Shows all entrance counselings completed on StudentLoans.gov When- Weekly on Sat. (Sat.- Fri.) Where- Web only, CSV format Why – Identify students who completed Entrance Counseling (Name, SSN, Completion Date, Time, & Type)

13. Changes SSN Name DOB Change Report Direct Loan Rebuild x

14. SSN Name Date of Birth Change Report What –List of individuals at your school with identifier changes When – Weekly Where – SAIG and COD Web Why – Confirm identifier changes, update your records & prevent rejects

15. Direct Loan Rebuild What –Electronic file containing origination and disbursement detail from COD. When – By request via COD website. Where – SAIG Why – Used to rebuild lost DL data

16. Master Promissory Notes (MPN) Completed MPN Report (Since July 2011) MPN Due to Expire Report Expired MPN Report MPN Discharge Report x

17. Completed MPN Report Receipt/Create date determines inclusion Displays electronic & paper MPN Status Linked –To a loan –To an endorser –Single-Year functionality school

18. MPN Due to Expire MPN Report What –List of MPNs about to expire When – Monthly Where – SAIG and COD Web Why – Identify MPNs that will be expiring in next 60 days

19. Expired MPN Report What –List of MPNs that have expired When – Weekly Where – SAIG and COD Web Why – Identify MPNs no longer available for linking DL HEADER 0000MPNINAOP#I8G010072010043023522220100430235222 U.S. DEPARTMENT OF EDUCATION EXPIRED MPN REPORT LAST NAME|FIRST NAME|MIDDLE INITIAL|SSN|DOB|MPN ID|EXPIRATION DATE|MPN STATUS|MPN EXPIRATION STATUS |LA||757777777|19670705|757777777M10G01007001|20100414|E|EXPIRED |LA||767777777|19670705|767777777M11G01007001|20100414|E|EXPIRED |SA||095555555|19400316|758888888N10G01007001|20100401|E|EXPIRED |SA||096666666|19400317|761111111N11G01007001|20100401|E|EXPIRED LUTTS|SANJUANITA||093333333|19400314|75333333N11G01007001|20100414|E|EXPIRED LUTWIN|SANJUANA||092222222|19400313|752222222N11G01007001|20100414|E|EXPIRED MARSHALL|DONNY|D|443333333|19520707|755555555N10G01007001|20100413|E|EXPIRED WEINMANN|LAMONT|H|754444444|19670630|75444444M11G01007001|20100414|E|EXPIRED WEINRICH|LAKITA|D|750000000|19670626|75000000M10G01007001|20100428|E|EXPIRED WEINS|LAKISHA|C|749999999|19670625|749999999M11G01007001|20100428|E|EXPIRED DL TRAILER00000000010000000000000000 Pipe Delimited Format Pipe Delimited Formatted in Excel

20. MPN Discharge Report What –List of MPNs inactive due to discharge When – Weekly Where – SAIG and COD web Why – Identify MPNs no longer available for linking Comma Delimited Formatted in Excel Comma Delimited Format

21. Disbursements Pending Disbursement Listing Report Action Queue 30 Day Warning Report Inactive Loan Report Actual Disbursement List (Oct. 2011) School Monitoring Email x

22. Pending Disbursement Listing Report What –Pending disbursements for that period When – Weekly Where – SAIG or COD Web Why – Determine future funding needs, identify disbursements that should be actuals (DRI=True) or inactivated Disbursement Dates in past should be: Made Actuals or Inactivated Aaron K Spells 123456789 S123456789S11G0100101 1/13/1122750.0027.0014.00 2737.00 TOTAL NET AMOUNT: 2737.00

23. COD website – Action Queue What – Lists Disbursements in “Pending” Status When – Anytime Where – COD website Why – Identify loans that should be disbursed (DRI=True) or reduced to zero

24. 30 Day Warning Report What – Unbooked Loans/MPNs When - Monthly Where – SAIG or COD Web Why – Identify and Resolve Unbooked Loans on COD and monitor compliance with 30-day reporting requirement REPORT ID: U.S. DEPARTMENT OF EDUCATION PAGE 1 OF 1 RUN DATE: 04/03/2012 FEDERAL DIRECT LOAN PROGRAM RUN TIME: 01:05AM 30-Day WARNING REPORT AWARD YEAR: 2011-2012 FOR THE PERIOD ENDING 03/31/2012 THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACT SCHOOL NAME: SAMPLE UNIVERSITY SCHOOL CODE: G01999 ADDRESS: 5 COLLEGE AVE NEW YORK, NY 10038-2206 Loans Pending Booking Section: DATA NEEDED LOAN LOAN ID BORR NAME DATE LOAN PROM DISB TYPE RCV'D P 111234222P12G01999001 NOONAN, DANNY 02/02/2012 Y Y P 222345333P12G01999001 SASSAFRAS, HENRY 02/26/2012 Y Y P 345432111P12G01999001 BELL, BOBBY G 02/08/2012 N Y P 465433333P12G01999001 SIMON, JOHN S 02/08/2012 Y Y P 733433593P12G01999001 MARK, KELLY D 02/08/2012 N Y P 743433582P12G01999001 MILLBERN, DAN M 02/08/2012 Y N P 877433583P12G01999001 SUITER, GARY B 02/08/2012 Y N P 888433366P12G01999001 FLOOD, MEGHAN 01/30/2012 Y N P 999433330P12G01999001 BECHARA, MARK 02/07/2012 Y N ----------------------------------------------------------------------------------- TOTAL NUMBER PLUS 9 ----------------------------------------------------------------------------------- S 314111634S12G01999001 LEE, KIM G 02/28/2012 OK Y N S 765555463S12G01999001 KIBBEE, LOIS 02/28/2012 OK N Y ----------------------------------------------------------------------------------- TOTAL NUMBER SUBSIDIZED 2 ----------------------------------------------------------------------------------- U 654321674U12G31933001 BUCHANAN, JAMES 01/07/2012 OK Y Y ----------------------------------------------------------------------------------- TOTAL NUMBER UNSUBSIDIZED 1 ----------------------------------------------------------------------------------- TOTAL NUMBER PERKINS 0 ----------------------------------------------------------------------------------- GRAND TOTAL 14 ----------------------------------------------------------------------------------- Promissory Notes Without Origination Records Section: PROMISSORY NOTE ID DATE RECEIVED NOTE AMOUNT 200104117M12G01999001 03/04/12 123404117M12G01999001 03/16/12 200156765N12G01999001 03/30/12 P 733433593P12G0199001 MARK, KELLY D 02/08/2012 N Y P 743433582P12G0199001 MILLBERN, DAN M 02/08/2012 Y N

25. Inactive Loan Report What – Inactive Loans When - Monthly Where – SAIG or COD Web Why – Identify Inactive Loans that should be active or vice versa RUN DATE: 08/20/2011 U.S. DEPARTMENT OF EDUCATION PAGE 1 RUN TIME: 04:34PM FEDERAL DIRECT LOAN PROGRAM INACTIVE LOANS REPORT AWARD YEAR: 2011-2012 REPORTING PERIOD: 2011-07-01 - 2011-07-31 THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACT SCHOOL NAME: SCHOOL CODE: G08303 ADDRESS: LOAN INACTIVE TYPE LOAN ID BORROWER NAME DATE -------------------------------------------------------------------------------- S 100017013S12G08303001 JOHN M CREWS 07/31/2011 S 100013828S12G08303001 THOMAS P JOHNSON 07/31/2011 TOTAL NUMBER OF INACTIVE DIRECT SUBSIDIZED LOANS FOR PERIOD: 2 -------------------------------------------------------------------------------- U 100019365U12G08303001 JOEL J MILLER 07/31/2011 U 100014333U12G08303001 MICHAEL F RUMSFELD 07/31/2011 U 100018722U12G08303001 PETER I WALKER 07/31/2011 TOTAL NUMBER OF INACTIVE DIRECT UNSUBSIDIZED LOANS FOR PERIOD: 3 -------------------------------------------------------------------------------- P 100111365P12G08303001 KRISTEN J FORD 07/31/2011 P 100111333P12G08303001 LORI F KENDRICK 07/31/2011 TOTAL NUMBER OF INACTIVE PLUS LOANS: 2 -------------------------------------------------------------------------------- GRAND TOTAL: 7

26. Actual Disbursement List What -Displays booked, unbooked and future dated actual disbursements When-Generated on Saturday; Reporting period is previous Sat. to Fri. Where -NewsBox in CSV; SAIG in comma delimited Why – Compare to school’s actual disbursements Explore in October 2011

27. School Monitoring Email What –Email sent to notify schools of Unsubstantiated Cash, POP, and 30 Day Reporting When – Weekly Where – Email to FAD Why – Alerts schools of potential processing issues

28. School Monitoring Email

29. Reconciliation & Closeout School Account Statement School Summary Financial Information Page in COD Cash Activity Page in COD Closeout Confirmation Page in COD xx

30. School Account Statement What –Main Tool for required monthly reconciliation When – Monthly Where – SAIG only Why – Use cash summary and detail to reconcile with school data Year-To-Date Cash Summary

31. School Account Statement Cash Detail

32. School Account Statement Loan and Disbursement Detail

33. School Summary Financial Information Page in COD What – Contains same data as the SAS Cash Summary When – Updated daily Where – COD Web Why – Monitor cash balances

34. Cash Activity Page in COD What – Lists all cash drawdown's & refunds of cash for one program year/program at a time When – Updated daily Where – COD Web Why – Monitor cash transactions Days Left for On-time Reporting

35. Closeout Confirmation Screen in COD What – Submit Closeout Confirmation When – Before Closeout Deadline Where – COD Web Why – Easy way to confirm your closeout balance

36. Closeout Confirmation Screen in COD

37. Other Resources COD Technical Reference, Volume 6, Section 8 (Reports) Look for updated information on IFAP http://ifap.ed.gov/ifap/

38. When You Don’t Know Which Way to Go…. Julie.Aloisio@ed.gov Tracy.Lardinois@ed.gov