1. Paul Ritchie Timetabling Manager Leeds Metropolitan University

2. What does it mean? Why improve space use? Student perception Timetabling more effectively Use of audit

3. Timetabling - the estate perspective Space is second highest cost after salaries 2.5% building costs should be spent on maintenance each year Quality Suitable

4. Key challenges Proportion of spaces used for teaching Learning experience Student perception and retention Multi purpose space- different users Students will use space they see as effective learning spaces- despite our labels

5. The learning experience 1 Formal Planned use of space More than teaching events On /off site Room layout and capacity The pedagogic day/ week Student led timetabling

6. The learning experience 2 Informal Where and when? Technology and support Auditable Off site Virtual Space use and support Independent learning Many things to many people

7. The estate perspective Space type -flexibility Business/professional Term time and out of hours Cost/space charging 13% more effective space use www.smg.ac.uk

8. The affordable estate Consistent studies show utilisation* of sector to be poor Term time only use Adequate room sizes for groups- doesn’t mean students will turn up *frequency x occupancy

9. Drivers for change Blended learning Meeting new initiatives Time and place Infrastructure/ management requirements Seeing learning for and by others Performance Transparent outcomes Definitions and expectations of learning contracts

10. Creating the learning landscape Experience of job market and employablity Relevant learning Time to work and earn Planning and managing staff resources

11. Timetabling Student centred Effective space use Deal with all data Analysis of timetable Detail, detail, detail Understanding costs

12. Space Charging? Charge for space booked No cross charging Some surcharge for space booked and not used Central timetabling reduces the Estate by 17% *smg

13. Audit All weeks Know what is booked and what we use Tell people Better learning experience for students Google calendars Text messages to students Planning for better estate management and for space to meet needs Type F, O or U

14. Audit Clear reporting Regular Timely Management information What should staff do about this? Whole students experience- open days to graduation

15. Audit Audit drives review of space by detailed space type and location Volume of equipment Clarity on new / changing provision Impact of space on use- quality, convenience Options to be better

16. More effective options Heat and light by timetable Building security Learning community is better for students- collocate 24 x 7 buildings- right support in one location

17. Questions ‘If you have an idea and I have an idea and we exchange them, then each of us will have two ideas’ George Bernard Shaw 1925