1. Welcome to Workforce 3 One U.S. Department of Labor Employment and Training Administration July 8, 2014 Presented by: Jenn Smith & Toni Wilson Division of Youth Services – YouthBuild U.S. Department of Labor Employment and Training Administration

2. 2# Enter your location in the Chat window – lower left of screen

3. What TENs and TEGLs do you find most helpful? 3#

4. Toni Wilson Workforce Analyst U.S. Department of Labor 4#

5. 5# 1.Review with YouthBuild Program staff what TENs and TEGLs are 2.Review a list of key foundational TENs and TEGLs for DOL YouthBuild programs 3.Review a DOL YouthBuild Program Timeline and where the corresponding key foundational TENs and TEGLs should be reviewed for program compliance and efficacy

6. Participate in open discussion with facilitators and peers. Phones will be un- muted. Be courteous. Reduce extraneous noise for the best audio quality by muting your phone, if you are not speaking. #6

7. 7# TEN means “Training and Employment Notice” Purpose of a TEN: –To communicate announcements of meetings, publications, or general information. –Issued by Program Year (July 1 - June 30). –The first set of numbers of the TEN indicate the publication order within that program year and the second set of numbers indicates the program year of publication. –These are used for notices that are informational, but may still be beneficial regarding existing policies and practices of DOL.

8. 8# TEGL means “Training and Employment Guidance Letter Purpose of a TEGL: –To transmit policy and operational guidance to the Workforce Investment Act state and local workforce systems and related grantees. –Issued by Program Year (July 1 - June 30). –The first set of numbers of the TEGL indicate the publication order within that program year and the second set of numbers indicates the program year of publication. –TEGLs provide firm and prescriptive policy guidance to the workforce system and related grantees regarding official and formal directives and requirements.

9. Jenn Smith Management Analyst U.S. Department of Labor 9#

10. 10# YouthBuild programs are long-term in nature and there are clear phases in the life cycle of a YouthBuild. The following slides highlight important TENs and TEGLs that your program should be aware of from day 1 of program funding. They are broken out by the phases at which they should be considered and reviewed.

11. YouthBuild Program Exit QuarterFollow-up Q1 Q2 Q3 START Q1 Q2 Q3 Exit Quarter APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR TEGL 17-05- Common Measures Policy TEGL 15-10- Increasing Credential, Degree, and Certificate Attainment TEGL 05-10- Match and Allowable Capital Asset Costs TEN 13-12- Pre-Apprenticeship Program TEN 44-07- One-Stop Career Center TEGL 2-10 –Separate Year Funding Appropriations TEN 13-11 –YouthBuild Participant Documentation TEGL 11-09– Expanded Participant Eligibility TEGL 14-09 – Mental Toughness Allowable Costs TEGL 35-12–Allowable Construction Credentials TEGL 17-05- Common Measures Policy Orientation Core Ed & Training Transition

12. 12# TEGL 17-05 (including Change 1 and 2) - Common Measures Policy for the Employment and Training Administration’s (ETA) Performance Accountability System and Related Performance Issues TEGL 15-10 - Increasing Credential, Degree, and Certificate Attainment by Participants of the Public Workforce System TEGL 05-10 - Match and Allowable Construction and Other Capital Asset Costs for the YouthBuild Program

13. 13# TEN 13-12 - Defining a Quality Pre- Apprenticeship Program and Related Tools and Resources TEN 44-07 - Providing Strategies to the One-Stop Career Center System on Collaborating with YouthBuild Programs

14. 14# TEGL 2-10 – Clarification on the Use of YouthBuild Funds Provided by Separate Year Funding Appropriations TEN 13-11 – YouthBuild Participant Documentation

15. 15# TEGL 11-09 (including Change 1 and 2) – Expanded Participant Eligibility for the YouthBuild Program TEGL 14-09 – Mental Toughness/Orientation Allowable Costs in a YouthBuild Program

16. 16# TEGL 35-12 – Definition and Guidance on Allowable Construction Credentials for YouthBuild Programs

17. 17# Overarching Provides background on ETA’s Common Measures policies for both adults and youth Provides information on allowable data sources to document common measures outcomes Please keep in mind – TEGL 17-05 is a good background information but that YouthBuild has chosen to define some of the common measures differently than other WIA programs. When in doubt, refer to your performance goals memo!

18. 18# Overarching Provides additional context for TEGL 17-05, specifically around the credentialing measure Further defines credentials, provides information on how to improve credential attainment, and how to identify industry-recognized credentials Particular emphasis for grantees should be on the Credential Resource Guide (Attachment 2) which provides specific information to help grantees make informed decisions about whether credentials may qualify.

19. 19# Overarching Provides important information on what construction- related costs are allowable with grant or match funds for worksite training. Provides further explanation of match funds under YouthBuild. Particular focus should be on the attachment, YouthBuild Selected Items of Cost, which provides specific information on various construction activities and costs and whether they are allowed with grant/match funds.

20. 20# Overarching Provides information on how a pre-apprenticeship program is defined and how to develop one Provides helpful strategies for grantees to better understand collaboration with Registered Apprenticeships and paths to facilitated entry/articulation. Also provides information on resources to develop pre-apprenticeship programs and information on existing pre-apprenticeships for potential partnership.

21. 21# Overarching Provides information on the YouthBuild program and opportunities for partnering/collaborating with the One- Stop Career Center system (now known as American Job Centers (AJC)) Provides examples of existing YouthBuild/AJC partnerships Can be useful in approaching area AJCs for collaboration

22. 22# Overarching Clarifies policy related to the administration of multiple YouthBuild grants from separate grant years Requires that participants be enrolled separately for each grant award and cannot be enrolled in one grant and served with funds from another; each grant award is severable and separate

23. 23# Overarching Provides further detail on the importance of proper documentation for YouthBuild participant case records Provides resources for ensuring proper documentation sources are used Reminds grantees of responsibility to confirm eligibility prior to enrollment and services through acceptable forms of documentation

24. 24# Recruitment/eligibility focus Provides two key clarifications: –Establishes definition of a high school drop-out for YB eligibility as distinct from WIA definition. –Clarifies policy around when youth can be enrolled into YouthBuild while in school – i.e. “sequential service strategy” – ONLY applicable to programs that operate their own YouthBuild charter school. Otherwise, youth should never be recruited directly from secondary or alternative schools.

25. 25# Recruitment/eligibility focus Provides information on the allowable time frames and costs to the grant during the mental toughness phase of programming Clarifies purpose and limitations of mental toughness Shares guidelines to use in designing and implementing mental toughness component

26. 26# Outcomes focus Most recent YouthBuild-specific TEGL Provides guidance on minimum level of certification allowable for each of three nationally industry- recognized construction certifications – i.e. more than one module may need to be completed and passed for it to count as a “certification outcome” Encapsulates TEGL 15-10 explanation of how to determine whether additional credentials qualify

27. 27# TEGL on Construction Plus, with Considerations attachment TEN on new high school equivalency degrees (i.e. GED) TEGL on qualifying worksites

28. 28# www.doleta.gov – Resource Library – Policy and Guidance – Select TEGL or TEN from Advisories List –Select guidance year (the number after the dash in the TEGL number) –Select “List” button –Scroll through list of guidance year advisories generated – make sure to review any attached Changes as well as other attachments

29. 29# TEGLs will be issued when an issue of policy concern is brought to our attention, either from grantees or regional Federal Project Officers TEGLs allow us to quickly get guidance “codified” and out to the field to address policy issues as they arrive TENs can be used to share general policy issues that may or may not affect grantees but help to raise awareness of possible considerations to grant policy and performance TEGLs/TENs provide more flexibility and a faster response to policy issues than regulation amendments but are more prescriptive than Q&As

30. 30# Example from the field: In Region 1, a YouthBuild program used TEGL 14-09 – Mental Toughness/Orientation Allowable Costs in a YouthBuild Program to revise their Mental Toughness policy to no more than three weeks. This means they enroll youth sooner, start spending youth stipends sooner, and reach their required total grant enrollment and other performance measures sooner.

31. What TENs and TEGLs do you find most helpful? 31#

32. 32#

33. #33 Print out TENs/TEGLs and include with staff handbook. Review relevant guidance with staff. Check Resource Library for additional guidance. Check CoP for additional guidance and other resources.

34. Post-Program Placement and Retention August 5, 2:00 PM (EDT) Education September 2, 2:00 PM (EDT) Counseling and Case Management October 7, 2:00 PM (EDT) 34#

35. Jenn Smith Management Analyst U.S. Department of Labor Division of Youth Services smith.jenn@dol.gov Toni Wilson Workforce Analyst U.S. Department of Labor Division of Youth Services wilson.toni@dol.gov 35#

36. Thank You! Find resources for workforce system success at: www.workforce3one.org 36#