1. www.maplewood.com Information Technology Solutions for Education Elementary Scheduling May 16, 2011 (release date TBD)

2. Presentation Overview Duration will be half an hour designed to showcase a new option to the Scheduling menu (release date to be determined) No Audio interaction Questions will be addressed at the end.PPT Presentation is available for download under handouts and the recording will be posted to Repository by the end of the week

3. What is Elementary Scheduling? Elementary scheduling is the term used to describe timetabling where a group of students generally take all their classes (subjects) as a group. These groups of students share the same homeroom.

4. Process Overview The elementary scheduling process consists of three major phases: – Entering the scheduling parameters – Building the School Timetable – Resolving any conflicts between parameters and the build

5. P HASE 1 – S ET U P /I NITIAL P REPARATION Initialize scheduling Add new students for next year (pre- registrants) Change the Enrolment Status and Next Year’s grade for specific students

6. P HASE 1 – S ET U P /I NITIAL P REPARATION School Set Up for Next Year Make changes to the Staff Records Make changes to Next Year’s Rooms/Homerooms File Make changes to Next Year’s Courses File Make changes to Next Year’s Classes File

7. School Set Up for Next Year Within the Elementary frame, specify Lunch Periods to be assigned to homerooms using the elementary schedule. As well, Breaks (i.e. recess) may be assigned to such homerooms. Please note, to indicate multiple lunch and/or break options, be sure to press on the Empty button within the select set up area.

9. Staff Records Restrictions may be indicated within the Staff Record by using the Restrictions button located on the Timetable Tab. This is a very useful feature to indicate when staff are not available to teach a class for varying reasons (i.e. prep time, part time morning only teacher).

11. Next Year’s Rooms/Homerooms File HmRm Restrictions are used to if there are restrictions that are specific to this teacher’s group of students. Restrictions are specific to the particular physical room. (Typically, rooms/homerooms would not have any restrictions on them) Indicate if the homeroom has a Lunch Period and/or Break Periods from the drop downs.

13. Next Year’s Courses File Course Requirements are essential to the Elementary Scheduling process. These settings are critical to ensure that the subject will be scheduled appropriately. – Number of periods required – Limit number of periods per day – Consecutive periods required

15. P HASE 2 – A UTOMATICALLY B UILD THE T IMETABLE Automatically build the timetable using Master Builder

16. P HASE 3 – R ESOLVE T IMETABLE C ONFLICTS /I SSUES Analyze Master Builder results and adjust accordingly Examine Course Requirements Examine Class placements and any Restrictions

17. P HASE 4 – F INAL D ETAILS Assign Student Homerooms and Classes Print Scheduling information Finish off the current school year Transfer to Current Create/Update new School Calendar

18. Questions In the Question area, please type any questions. We will take a moment to review and then address all questions.

19. Thank you!