1. FinELib Broadening the licensing scope: new user groups, new patterns of use ICOLC Munich 19.-22.10.2008 Arja Tuuliniemi Head of licensing, FinELib

2. Overview About FinELib consortium Structural changes in consortium environment How do changes affect licensing? Survey to consortium members Survey results How to proceed?

3. About FinELib consortium A service to libraries provided by the National Library of Finland –Nelli-portal (National search interface) services –Licensing ca 20 000 e-journals, 130 databases, 300 000 e-books, 300 reference works Consortium members: universities, polytechnics, public libraries, 38 research institutes Turnover € (2007): 16 million, from which licences 15 million Personnel: –Nelli-portal & IT-development (4,5 persons) –Licensing (6,5 persons) –Admin (2 persons)

4. Structural changes in consortium environment Legislation under reform: universities and polytechnics –the law will extend the autonomy of universities –increasing private/international funding (?) Larger units –in the network of HE universities 21 > 15-16 (?) polytechnics 31 > 20-22 (?) –in the network of research institutes –in municipalities 415 > 348 municipalities on 1 January 2009 Increasing co-operation in teaching, research and innovation on international and national level

5. How do changes affect licensing? Changes in processes –subscription, invoicing, admin tools –licensing centrally vs. locally Changes in pricing / pricing principles of publishers –e.g. price per org / discount per amount of org Larger institutes > more need for sub licences Changes in licence terms –service to companies

6. Survey to consortium members – summer 2008 Structural changes: which are of paramount importance according to libraries > web survey to consortium members in summer 2008 Libraries were asked to –suggest how licensing should be changed in order to better serve library users –prioritize their suggestions –make suggestions for work division and funding Responses from 75 consortium member organisations –27/415 public libraries –18/29 polytechnics –16/21 universities –14/38 research institutes

7. Survey to consortium members – needs –New user groups hospitals, laboratories, vocational and other schools, museums, municipalities, national licences etc. –Growing co-operation ‘cross-border’ research and teaching (multinational, students/researchers from several organisations) shared library services for several organisations –Licensing for smaller user groups faculties, schools, campuses, research groups, subject fields access restriction technically possible: 31 yes, 16 no various FTE sources still need for organisation-wide licences –Commercial / for-profit services services for companies (ILL, information services), teaching

8. Survey to consortium members – prioritized needs –Universities licensing for smaller user groups (faculties), licensing for groups consisting of students / researchers from several organisations –Polytechnics licensing for smaller user groups (subject fields) and adult education, licensing for groups consisting of students from several organisations, shared library services for several organisations –Research Institutes licensing for smaller groups (research groups), licensing for groups consisting of researchers from several organisations, shared library services for several organisations, national licences –Public libraries vocational and other schools, shared library services for several organisations, adult education, national licences

9. What needs to be done next? Action plan to incorporate new user groups / new usage behaviour –close cooperation in planning with IT and admin staff, HAKA federation (Shibboleth), teachers –pilot/pilots authentication –agreement on new licensing principles (FinELib consortium) licensing centrally vs. locally revised processes of FinELib consortium additional funding to cover new users updated FinELib service agreements between FinELib service unit and member organisations –negotiations with publishers to include new user groups

10. Questions to be answered Increase in personalised services  more admin work Licensing for smaller user groups  detailed information on users available only locally  diversity of licensed content  authentication  timetable  responsibilities  benefit in pricing (?) Co-operation between organisations > Who is ‘Licensee’

11. Thank you! FinELib Arja Tuuliniemi arja.tuuliniemi@helsinki.fi http://www.nationallibrary.fi/libraries/finelib