1. Cargo Community System - CSS
Presented by Nityam Khosla,
President, Consolidators Association of India (CAI)
28th October’ 2015

2. Table of Content Cargo Community system Export Consolidation Process
Introduction
Export Consolidation Process
Business Summary
Process Interaction
‘As is’ and ‘To be’ Process
Import Consolidation Process
Future Vision
Challenges foreseen
Our Expectations – Way forward

3. Introduction Old Approach New Approach
Centralized Port Community System (CCS) is an initiative by Indian Ports Association (IPA) intended to provide a single window system for the Port communities in India to securely exchange the documents and information electronically with their stakeholders involved in the maritime transport and logistics chain including the trading partners and government agencies. It also expected to provide global visibility and access to the central database to all its stakeholders through internet based interfaces.
Old Approach
New Approach

4. Export Consolidation Process
Business Summary
Process Interaction
‘As is’ and ‘To be’ Process

5. Sea Export Consolidation
Summary of the activities carried out by various departments:
Sales
Sales visit / enquiries
Negotiation with Vendors / customers
Quote creation
Order finalization
Operations
Cargo Receiving
Survey and Labelling
Container stowage and planning
Equipment procurement and placement
Inter-CFS transfer
Stuffing
Movement to Port
Onboard
Documentation
Issuance of HBL
Invoicing
Release of MBL
Freight Cargo manifest and dispatch
Accounts
Document scrutinization
Freight audit
Receivable monitoring
Brokerage commission processing

6. Sea Export Industry Stakeholder Interaction
‘External parties’ involved in the Sea Export Consolidation process at each stage
Sales
Customers (CHA / Local or International forwarder / Direct Shipper
Overseas Agents
Cargo details
Shipping bill
Rate Quote
Booking Details
Operations & Planning
Shipping line
Customs
Nominated CFS
Transporters
Marine Surveyors
Carting slip
Labelling
Survey Report
CLP / Shipping Bill
Carting Report
Container Procurement
Stuffing Container – Customs CLP
Movement report
Customer service / Documentation
Shipping Line
Customers
Sailing schedule
HBL docs / Supporting docs CLP / Shipping Bill
HBL / MBL release
Cargo freight manifest
Carting / Booking / Stuffing / Onboard confirmation
Industry Stakeholders
Input
Output

7. Limitations in the existing export process - Challenges and suggested solutions
Item Category
‘AS IS’ Process
‘TO BE’ Process
Expected Benefits
Shipping Bill
CHA generates the shipping bill checklist from ICEGATE and submits to Consolidator at the time of cargo carting
Shipping Bill checklist details and scan copies of other documents commercial invoice, packing list & relevant bank documents to be available to the Consolidator via CCS
a)   Consolidator can retrieve the same from CCS basis which Carting Form can be issued to CHA
b)   Can also aid during the cargo physical examination basis which final S/B can be printed
Carting order notification
Post cargo carting, the Consolidator sends a notification to the Customer
The carting confirmation details to be available in CCS
This will enable both the customer and his CHA to access the relevant information
Plot letter (Empty Pickup Letter)
Plot letter is issued by Liner for empty container pickup which is handed over to the Transporter by the Consolidator
Plot letter to be available in CCS enabling Transporter and Empty yard to retrieve the same directly from the system.
Eliminates manual handling of documents between Liner, Empty yard Transporter and Consolidator
Mate receipt
Mate receipt collected from Liner within 15 days of vessel sailing
The Mate receipt can be made available by Liner in CCS for the Consolidator
Enables online retrieval of Mate receipt, eliminates manual follow-ups by Consolidator

8. Limitations in the existing export process - Challenges and suggested solutions
Item Category
‘AS IS’ Process
‘TO BE’ Process
Expected Benefits
Customs CLP
Customs endorsed CLP' is submitted to the Port authorities at the time of container gate in
Customs to update final CLP information in CCS to enable visibility to Port, Customer and Consolidator
a)  Customers can directly obtain the stuffing intimation from CCS instead of receiving it from the Consolidator b)  Port authorities need not rely on manual submission of Customs CLP at the time of Form 13 issuance
Gate endorsed CLP
Consolidator collects and submits the 'Gate endorsed CLP‘ (with S/B and CLP) to Liner
The Gate endorsed CLP information to be available in CCS
Real time information available to both Consolidator and Liner
Receiving Confirmation
Basis the 'gate endorsed CLP' information, Liner issues the 'Receiving confirmation' to Consolidator
Basis the 'gate endorsed CLP', Liner to auto dispatch the Receiving confirmation via CCS to Consolidator
Real time information available to Consolidator from the Liner
Movement letter
Movement letter is submitted to CFS by Customs for container movement from CFS to Port CY
Customs to update Movement letter details in CCS to enable CFS / Consolidator to retrieve the same
Real time information to both CHA and Consolidator

9. Limitations in the existing export process - Challenges and suggested solutions
Item Category
‘AS IS’ Process
‘TO BE’ Process
Expected Benefits
Loading list details
Consolidator sends the ‘advance loading confirmation’ to the Liner and obtains the final loading confirmation (via s / calls)
The loading confirmation from Liner to be available via CCS
This will eliminate the need for the Consolidator to inform the customers
On Board confirmation
The vessel sailing information is passed on by Liner to the Consolidator who then sends a notification to the customer
The Liner to update the vessel sailing confirmation in CCS
This will provide real time information to all stakeholders and avoid to and fro correspondences between shipping line / Consolidator / end customer
HBL information
The HBL information (SI) is sent to Consolidator by the customer (local forwarder / direct shipper) via Inttra or which is then updated in the Consolidator ERP and communicated back for customer confirmation
HBL information (SI) to be made available by customer in CCS which can have an EDI interface in the relevant format available both to the Consolidator / customer. Final confirmation can also be obtained from customer via CCS basis which MBL filing can be carried out
Eliminates duplicate data entry by Consolidator and Customer

10. Import Consolidation Process
Business Summary
Process Interaction
‘As is’ and ‘To be’ Process

11. Sea Import Consolidation
Summary of the activities carried out by various departments:
Sales
Sales visit / enquiries
Enquiry negotiation
Quote submission
Order finalization
CS / Documentation
Pre-shipment information
Data entry
Manifest submission
Un-cleared shipments reporting
Operations
De-stuffing
Segregation of MCC shipments
Procurement of empty units (for MCC Operations and Inter-CFS movement
Return of empty units
Accounts
Document scrutinization
Freight audit
MCC Billing
Supplier payments
Billing back to origin agents

12. Sea Import Industry Stakeholder Interaction
‘External parties’ involved in the Sea Import Consolidation process at each stage
Sales
Customers (CHA / Local or International forwarder / Direct Consignee)
Overseas Agents
Customer details
Buy rates
Cargo details
Quotation
Operations & Planning
Shipping line
Customs
Nominated CFS
Customers (CHA)
Marine Surveyors
Job order / Bill of entry
Pick up Letter
CLP
Offloading letter
MCC Operations
Movement to CFS
Procurement / Return of empty units to yard
Re-stuffing and movement to ICD
Customer service / Documentation
Shipping Line
Customers
Pre-alert information
HBL / MBL details
Un-cleared shipments
CAN / Freight invoice
File docs with line
SMTP manifest
Cargo plan
Pre-alert
Industry Stakeholders
Input
Output

13. Limitations in the existing export process - Challenges and suggested solutions
Item Category
Current Process
To be Process
Expected Benefits
Interlinking between CFS / Customs
Carrier IGM and Console IGM details available in Icegate needs to be manually submitted to CFS along with Job order for container movement from Port CY to CFS
Cargo de-stuffing information needs to be manually passed on from CFS to Customs
These details to be available in CCS
CCS to act as a single repository containing information on IGM EDI, Job order, cargo destuffing etc…visible to CFS / Customs / Consolidator / Customer eliminating the need for multiple systems to retrieve and send information
Container seal number
In case of a container seal discrepancy, we only know about it post container arrival to CFS. Due to this, it is put on hold
Seal mismatch cases to be sent as a EDI trigger from CCS to the CFS immediately upon container arrival
Avoid delays due to containers being put on ‘hold’
Customs Amendment
Currently a few amendment categories are done manually
CCS to provide a provision for customs amendments to be done online
Enables transparency in the amendment handling process and helps maintain a record history

14. Challenges Foreseen Our Expectations – Way forward
Future Vision
Challenges Foreseen Our Expectations – Way forward

15. Challenges foreseen
Development and implementation of CCS should factor the following issues
Non-uniformity of Message Formats
Level of Automation
Non-standard directories and codification schemes
Lack of Standardization of Procedures
Legal requirements for bringing hard copies
Unstructured form of information exchanged
Requirement for re-engineering the processes
Active participation of the stakeholders

16. Our Expectations – Way forward
Future vision of how CCS can transform our Industry functioning
Submission of information in structured formats.
Optimal re-use of information.
Greater efficiency and better service provisions.
Statistical Analysis of Data generated for improving the services.
Expected benefits in using CCS as an interface:
Faster transmission of messages / Information / reports.
Transmission to multiple parties at the same time.
Possibility of a 2 way communication.
Cost saving for stakeholders.
Transparency and visibility to timelines, procedures & tariffs.

17. You are today where your thoughts have brought you, You will be tomorrow where your thoughts take you. Thank you!!!