1. CPIS Computerisation of Personnel Information System
Government of Manipur
K.Radhakumar Singh,
Deputy Commissioner (Imphal west), Manipur

2. Project Background
Affected to Public services delivery from the offices/institutions located in the hilly and remote areas due to posting and transfer of employees with posts to the urban and soft areas.
No system to control excess expenditure under the Salary Head of Accounts in Government departments
Lack of database of the employees of each department.
Requirement to find out exact number of employees with its related outlays for salaries under Manipur FRBM Act 2005 and Rule No. 6 of FRBM rules 2006
No mechanism to route out fake appointments which had been detected off and on in some of the departments by state Vigilance Department

3. Objective
Creation of database of sanctioned posts allocated to offices, number of DDOs, employees basic establishment details (name, DOB, First appointment, scales of pay, etc. )
Develop a system to facilitate data updating on promotion, transfer, new recruitment and retirement/expiry of employees, change in DDO, creation/abolition of Sanctioned Post.
Provide details of the staffing pattern of different offices/institutions of all Departments to facilitate decisions on deployments and transfers of employees
Facilitate accurate projection of liabilities on salary/ allowances / pension for budgetary exercise.
Check and weed out spurious/bogus/fake appointments which was not the real objective at first, but became a mechanism for checking irrelevant/irregular government orders later on

4. Roles & Responsibility of Stakeholders
Chief Secretary initiated the project, developed its broad contour and constantly monitors progress of the project
DP & AR holds meetings with line departments to submit data in time in correct formats
Finance department comes in and resolves issues & problem which arise during data preparation
Finance department verifies & scrutinizes the reports of CPIS comparing authenticated copies of relevant documents supplied by Line departments about posts creations for each office/ institution
DP & AR
FINANCE
TREASURY
NIC
Treasury department accepts only certified CPIS reports for salary encashment
LINE DEPT
NIC Manipur developed software, conducts training/workshop for line department, design CPIS formats, process data, maintain data. Keeps on adding new features in s/w.
Line departments supplies information in standard formats for CPIS and relevant documents for verification

5. CPIS Software Windows Application:
Data Updation for all types of transactions (e.g. Transfer, Promotion, Correction of profile and SP, etc.) regarding employee profile and sanctioned post.
CPIS Web Site : (
Processed data Reports for authenticated users CPIS standards formats, view employee basic information etc

6. CPIS Web Site Home page (http://cpis.man.nic.in)

7. Innovative methods used
Mandatory to update in CPIS for any change in Sanctioned Post and Employee details
Stops disbursement of monthly salary who fail to complete CPIS formalities
CPIS forms to be signed by identified Nodal Officer of the department only with seal. So not possible to manipulate or enter fake data
EIN (Unique Employees Identification Number) is made compulsory for getting GPF withdrawal, issuing LPC, Opening Bank A/C, etc.
Extension of temporary post to be matched with CPIS reports
EIN generated for New Recruits/Left out Employees after two tier verification

8. Benefit to State Govt. from CPIS
Prevents drawl of salary by employees posted in excess of sanctioned posts in each Office
Rationalized the staffing pattern and re-deployment of staff in offices/institutions located in Hilly and rural areas as per sanctioned posts
Government
Finding out upto-date information of an employee
Weeding out fake employees
Achieved good governance and increased efficiency & transperency
Clear picture of vacant post for new recruits/ promotion
Checks frequent transfer & posting of employees with posts

9. CPIS Status Year No. of Office No. of Sanctioned Post No. of Employees
Remarks
Not firmed up
73,651
Submitted to
12th Finance Commission before CPIS
71,255
before CPIS
As on 31/12/2005
3399
64,229
As on 04/10/2008
3214
76,662
62,204
After CPIS, s/w operation at NIC Manipur
As on
10/12/2013
3244
92,007
69,061
Data processing/e-verification now at MIS Directorate

10. Project success
Constant monitoring the progress of the project at the Chief Secretary level
Coordination with Line departments for correct input supply
Supply of input through single window in standard formats
Minute verification of s/w generated reports by Finance Dept. with documents supplied by Line departments
Technical support from NIC Manipur
Right decision at right time by all stake holders
Lastly coordinated effort of all stakeholders

11. CMIS (CPIS next Version)
As CPIS is well accepted application throughout the state, State Govt wants to add some additional functionality like Payroll, Pension etc. with real time data updation, tracking & monitoring also.
Government of Manipur wants to have common database for all employees working at PSU/local bodies etc also beside CPIS DB.  
CMIS will be a centralized web based integrated system of Personnel Information & Payroll which is an enhanced version of CPIS.
NIC and Finance dept., Manipur target to implement CMIS by April 2014.

12. CPIS Standard formats for data updation

13. Sanctioned Post Details

14. Employees List

15. Computer Generated Certificate

16. Thank you