1. EveNT PRODUCTION: Operations, Equipment, Facilities, Health & Safety
Event MAnagement

2. ProDuction Equipment – Sample Checklist
Staging & Associated structures – disabled platforms, sound delay tower, etc.
Lighting, Audio-Visual equipment
Power – generators & distribution cables
Electrical supplies
Fuel
Cable cover and ramps
Plumbing supplies
Joinery supplies

3. ProDuction Equipment – Sample Checklist
Barriers , ropes & stakes, etc – front of stage, perimeter, no-go areas, queuing systems,etc.
Portacabins, tents, marquees, etc – dressing rooms, production & site offices, first aid points, catering, storage, nursery, etc.
Ballast – for staging, tents & other structures
Temporary tracking & ground cover – trackaway, blaze, hard core, sand, bark chips, etc

4. ProDuction Equipment – Sample Checklist
Transport & vehicles – forklift, cherry picker, crane, off-road vehicles, flat bed trucks, vans, cars, etc
Fire fighting equipment – fire extinguishers,blanket, etc
Sports specific equipment – timing equipment, photo finish, hurdles, batons, etc
Refuse disposal – bins, skips, etc
Other plant hire
On site office equipment – computer, printer, admin supplies, etc.

5. ProDuction Equipment – Sample Checklist
Seating & furniture – audience, offices, catering, dressing rooms, etc
Canopies & coverings – for equipment, audience, etc
Site decoration and dressing
Health & safety signage
Directional & information signage

6. Facilities & Services – Sample Checklist
Sanitary
Disabled
Waste removal & recycling
First aid & emergency services
Catering – for crew, staff, artists, competitors, guests, audiences, volunteers, etc.
Phone lines
Radio communications system

7. Facilities & Services – Sample Checklist
Security
Stewarding
Information booth
Lost & found
Meeting point
Drinking water
Changing facilities ( sport events)

8. Site & Venue LAyout Capacity Access, egress, flow Sterile areas
Surface & underground conditions
Existing site features
Placement of equipment & services
Sanitary facilities
Local residents
Signage
Facilities for disabled people
Litter and waste

9. Site & VenUE Plans Indoor – building site maps Outdoors:
A grid running
Compass
The scale
Points of access &egress
Pathways, routes & roads
Other activities – children’s activity area, funfair, medal presentation site, etc

10. Site & VenUE Plans Audience areas- seated & standing Accredited areas
Front of house & sound delay power positions
Venue operations centre/ join agency control centre
Media points
Services & utilities points – toilets, first aid/ambulance location, lost property and persons, information, meeting points, disabled platform, telephones, ATMs, drinking water, etc

11. Site & VenUE Plans Police & security points
Sterile areas & emergency rendezvous points
Parking & transport
Box office/ticket points
Rubbish points
Food & drink dispensing &consuming points – picnic/barbeque areas, bars, food vans, etc
Camping areas & other recommendation
Generators and electricity points

12. Site & VenUE Plans Artist and hospitality areas Existing site features
A clear legend explaining the map symbols & colours

13. Health & Safety Safety Offices/ Co-ordinator Health & safety policy
Event safety memo
Reporting procedures – accident/injury, incident, lost/damaged property, lost persons, safety/system failures
Emergency services- police, fire brigade, medical services, fees.

14. Operating procedures Monitoring & Inspections Plan & Drawings
Methods Statements – communications, Emergency services- police, fire brigade, medical services, fees), Medical provision – nature of event (programme, activities, sport), location (indoor/outdoor, size of venue), venue (standing,seated), duration (few hours, multiple days), weather conditions, size of audience, audience profile (young, elderly, teen), history ( previous causaities/incident, first time event), other hazards.

15. Operating procedures
weather conditions, size of audience, audience profile (young, elderly, teen), history ( previous causaities/incident, first time event), other hazards.
Welfare Services – drinking water, nursery room, meeting points, lost persons, information points, lost property, cloakroom (bags, luggage, etc)

16. Operating procedures Traffic & transport management
Security & stewarding
Risk management