1. From Frightful Quagmire to Our QEP: How One University is Transitioning Its Entire Culture to Sakai Robert Gray & Jeff Davidson Innovation in Learning Center University of South Alabama

2. Inclusion, Collaboration & Planning From the beginning, we included o VPs o Deans o Chairs o Faculty Senate o Faculty from each College o Support Staff

3. Year-Long Review

4. Considered Four Major Systems

5. Why USA Chose Sakai Sakai Community Feature Richness Flexibility Project Collaboration rSmart/Sungard Partnership Cost

6. Centralization of Services for Migration Support Office of Electronic Learning Online Learning Lab (OLL) Program for the Enhancement of Teaching and Learning (PETAL) USA Online

7. USA’s Innovation in Learning Center LMS Management and Support Academic Technology Support Faculty Development and Support for Teaching and Learning with and without Technology

8. ILC Staff Director Faculty Development Manager LMS Manager Academic Technology Manager 2 LMS support staff Secretary 10 Graduate Student Designers

9. Migration to Sakai 400 fully online courses Rated for migration complexity Faculty given option o Having course migrated for them o Receiving stipend for moving it themselves Amount of stipend based on complexity rating

10. Challenges with New LMS 1. Publication 2. Navigation 3. Integration 4. Migration 5. Education 6. Fortification 7. Complication 8. Validation

11. Publication Meetings o ILC with deans o Deans with chairs o Chairs with faculty o Faculty with students Web Pages o Announce the migration o Navigation page o Post policies o Training events o Training aids (How-to guides and instructional videos) Bulk Email Midweek Memo

12. Publication/Navigation

13. Navigation

14. Integration Course Information Instructor Information Student Information (Current) Grades (Future)

15. Migration

16. Migration When will course migrate Who will migrate content

17. Education Workshops On Campus (various locations) Trained Instructors Interactive How-to Guides Topical Step-by-step Screenshots

18. Education Education Instructional Videos Topical Brief (3-5 minutes) Organized by Sakai 4 Parts FAQs Q&A Instructor/Student Driven

19. Fortification Embanet 24/7 Support Phone Chat Email Local Support, M-F, 8 a.m. to 5 p.m. Phone Email In person Local Extended Hours Support -- (during peak times such as first week of course availability, week before and after first day of term, following upgrades, etc.) Phone Email rSmart Support/Third Party Tools Support Sakai Community Support

20. Fortification

21. Fortification

22. Fortification

23. Complication Complication 1.Instructors reluctant to move 2.Course sites not automatic 3.FERPA/J-numbers displayed 4.Importing content – Resources not working 5.Publishing courses 6.Incompletes 7.Interrupted exam 8.Site quota (500 MB) Solution 1.Stipend, chair timetable 2.Instructors control site setup 3.Vendor masks J-numbers 4.Site repository 5.Auto publish 1 st day of term /manual publish up to 14 days in advance (early access) 6.Inactivate other students/ republish course 7.Pad time for technical difficulties 8.Media Gallery (unlimited quota)

24. Validation “You’re doing a great job, my phone’s not ringing” “The best sign of success is silence” Shhh ….

25. Sakai 101 Competency-Based Training o Part 1: Getting Started in Sakai o Part 2: Creating and Delivering Content o Part 3: Assessment and Grading Mechanics o Part 4: Working with Communication Tools

27. Three Ways to Get Certified On-Campus Workshops o Four 2-hour workshops o At least one full round offered each week Online Training Modules o Self-paced training Do-It-Yourself o Master the competencies and apply for certification review

28. Certifications Out of 750 faculty o 325 have been certified so far o 430 have attended at least one workshop o 140 have registered for the online version o About 25 have completed the online version

29. Resources/Activities Teaching Seminars Technology Workshops Teaching & Learning Camp (TLC) F2F Support Online Resources Transition Blog eNewsletters

33. Thank You!!