1. NCGP Update 16 November Presented by Dr Laura Dan Chief Programme Officer

2. Web: arc.gov.au I Email: Communications@arc.gov.au Programme update Peer review update – College of Experts – Detailed assessors Outcome notification Postaward – Funding agreements Sector engagement Overview

3. Web: arc.gov.au I Email: Communications@arc.gov.au NCGP Lifecycle

4. Web: arc.gov.au I Email: Communications@arc.gov.au Funding rules for 2016 rounds – Standard format – Early release Dates for 2016 available Reminders for rejoinders New Website Grants Search Programme update

5. Web: arc.gov.au I Email: Communications@arc.gov.au ARC Proposal assessment The ARC peer review process is designed to be fair, thorough and transparent All proposals are assessed against the selection criteria and in accordance with the weightings for that scheme Two types of assessors: - two College of Experts members (General assessors) - minimum two Detailed assessors ARC staff asses eligibility etc., but do not decide which proposals should be funded

6. Web: arc.gov.au I Email: Communications@arc.gov.au ARC College of Experts Expanded College - 170 people (up from 70 in previous years) More flexibility in forming panels - Desirable to avoid members business - Capacity to provide late assessments

7. 170 Members (76 new and 94 continuing) 41 second year, 53 final year 36% female (up from 29% in 2015) 35 organisations 46% from Go8 Smaller and regional universities well represented ARC College of Experts 2016

8. Web: arc.gov.au I Email: Communications@arc.gov.au Number of Panels Discovery Programme Laureate Fellowship s Future Fellowship s DECRA Discovery Projects Linkage Programme Centres of Excellence Co- Funded & SRI ITRP Linkage Projects Discovery Indigenous LIEF 1 345

9. Web: arc.gov.au I Email: Communications@arc.gov.au Detailed Assessment numbers—some examples The ARC is grateful to a large number of extremely hard-working assessors who conduct the peer review process External assessments Proposals Average per proposal 2015 average DECRA16417012203.413.3 Discovery Projects 161198735843.343.3 Linkage Projects 1523057103.243.2

10. Web: arc.gov.au I Email: Communications@arc.gov.au Actual rating distribution—DP15 Detailed AssessorsABCDE Target10%15%20%35%20% Feasibility and Benefit25%34%25%12%3% Investigator(s)40%37%17%5%1% Project Quality and Innovation25%32%25%14%4% Research Environment54%32%11%3%1% Total36%34%20%9%2% General AssessorsABCDE Target10%15%20%35%20% Feasibility and Benefit5%24%38%24%9% Investigator(s)13%34%33%15%5% Project Quality and Innovation7%25%37%23%8% Research Environment22%40%24%10%3% Total12%31%33%18%6%

11. Web: arc.gov.au I Email: Communications@arc.gov.au In addition to institutional conflicts, an assessor may be deemed to have a COI with a named participant on a funding proposal for a number of reasons including, but not limited to, if that assessor: – has a close personal relationship (including enmity) with that named participant; – has a professional relationship with that named participant including: o currently holds, or has held within the past two years, funding conjointly with that named participant o has a current application or is negotiating an application for funding with that named participant o has been a collaborator or co-author with that named participant on a research output within the past four years o has been a co-editor with that named participant of a book, journal, compendium, or conference proceedings within the past two years o has been a postgraduate student or supervisor of that named participant within the past five years – could otherwise be perceived to benefit materially from the awarding of funding to the proposal involving that named participant. Conflict of Interest

12. Web: arc.gov.au I Email: Communications@arc.gov.au RMS takes into account a great deal of data (e.g. institutional), but it doesn’t know everything Assessors reviewing ARC proposals who identify a conflict of interest must reject the proposal in RMS Assessing proposals despite a conflict of interest is in breach of ARC rules and of the Australian Code for the Responsible Conduct of Research Conflict of Interest (cont.)

13. Web: arc.gov.au I Email: Communications@arc.gov.au Monitoring assessments 201520142013 Assessors who assessed while conflicted 35154 Mismatch between score and text 21411 Brief and unhelpful assessments 537 Inappropriate comments 3914

14. Web: arc.gov.au I Email: Communications@arc.gov.au Accepting funding agreements in RMS The ARC is transitioning to electronic acceptance of funding agreements and funding offers. Instructions on how to accept your funding agreement and offer in RMS will be sent through to Research Offices in late November. Signed copies of the draft Funding Agreement will not be accepted.

15. Web: arc.gov.au I Email: Communications@arc.gov.au 2015 Post-award Modernisation of EOY and Progress Reports in RMS Increased outreach and communication with the sector Consultation/working groups  RMS  Industry Collaboration Streamlining of VFA requests Final Report assessments have streamlined and speed up

16. Web: arc.gov.au I Email: Communications@arc.gov.au Post-award—future plans Post-award accessibility for Research Offices via RMS Further improvement for EOY/Progress Reporting, Final Reports and VFA requests Improved reporting capabilities Auto-population of data collected by ARC will start to be accessible for other areas in RMS

17. Web: arc.gov.au I Email: Communications@arc.gov.au 2015 Post-award—Final Reports Currently 15 242 Final Reports in the RMS 77.8% have already been Approved or waived Reports are being assessed more regularly and feedback given when appropriate Always on the look out for good news stories Final Reports are being reviewed for future improvements, including: - streamlining - auto-population of more questions - being able to use the data in other areas of RMS

18. Web: arc.gov.au I Email: Communications@arc.gov.au 2015 VFA requests summary Breakdown of 2015 requests 54%—Change to a Person/Org/participation 17%—Budget Variations/conversions/ payments 11%—Deferments/Suspensions/Extensions 10%—Transfers 4%—Relinquishments/Terminations 1%—Changes to scope 1%—Fellows - Additional Appointment 1%—Other

19. Web: arc.gov.au I Email: Communications@arc.gov.au 2015 Relinquishments There have been 254 relinquishments from 2012 to Oct 2015 89 (35%) of these have been prior to commencement

20. Web: arc.gov.au I Email: Communications@arc.gov.au Post-award — Issues Partner Org relationships—How are they being managed; contributions, reporting Partner Org agreements not being signed in time, contributions not being paid and not reporting to the ARC, resulting in the project being relinquished Student recruitment—deferrals, visa issues, difficultly in finding suitable candidates All of ARC funds being spent before Partner Org funds are spent, resulting in reporting issues and corrects needing to be made Transfers not reported correctly—unspent funds still being hidden and not reported Final Reports being submitted before the Project has been completed and all funds spent ARC not being informed of changes until the Final Report is submitted

21. Web: arc.gov.au I Email: Communications@arc.gov.au Types of RO RMS roles Research Office Staff Can view and edit Proposals on behalf of applicants Can update user profiles for accounts administered by their organisation Can submit Eligibility Exemption Requests to the ARC Can submit certified proposals and final reports to the ARC Can edit End of Year Reports Can run and view any Research Office reports Research Office Delegate Can certify proposals and final reports

22. Web: arc.gov.au I Email: Communications@arc.gov.au Research Office RMS roles Total of Research Office roles in RMS Research Office role 1060Research Office Staff 261Research Office Delegate 107Research Office Financial Administrator From the end of November there will be an additional Research Office role called Research Office Signatory The role Research Office Financial Administrator will be changed to Research Office EOYR Delegate

23. Web: arc.gov.au I Email: Communications@arc.gov.au Adding or removing RO RMS roles For all Research Office roles except Research Office Financial Administrator, the Research Office should email the ARC Helpdesk (rms@arc.gov.au) providing the following information: title, first name, family name, email address and the Research Office roles to be removed or added.rms@arc.gov.au For the Research Office Financial Administrator role, please email the Post Award Team (ARC-PostAward@arc.gov.au) providing the following information: title, first name, family name, email address and confirming if the role is to be removed or added.ARC-PostAward@arc.gov.au

24. Web: arc.gov.au I Email: Communications@arc.gov.au Getting an extract of Research Roles You can get an extract of all the people in RMS with your organisation as the Administering Organisation This extract includes what RO roles each person has To extract this report, log on to RMS and select ‘Research Office Staff Reports’, then select ‘CSV—Client Extract’ and select ‘Download’

25. Web: arc.gov.au I Email: Communications@arc.gov.au Adding an ORCID to a user’s profile From the end of the month, users will be able to link an ORCID iD to their RMS User Profile The functionality will connect directly to ORCID, and will allow the user to link a current ORCID account or will provide them with the ability to create an ORCID account Not be mandatory No information from the user’s ORCID account will be utilised in other parts of RMS at this stage

26. Web: arc.gov.au I Email: Communications@arc.gov.au Who can do it? ORCID iDs must be authenticated by each user and each user must authorise the ARC to get the user’s ORCID iD As such, there will be no ability for Research Office Staff to link an ORCID iD to a user’s account, either individually or through a bulk upload mechanism.

27. Web: arc.gov.au I Email: Communications@arc.gov.au How to add an ORCID iD?

28. Web: arc.gov.au I Email: Communications@arc.gov.au How to create an ORCID iD?

29. Web: arc.gov.au I Email: Communications@arc.gov.au Sector Engagement Secondments from Research Offices Invitations to reciprocate Working groups Review of communication - Who receives what communication - Roles in RMS - Network list

30. Thank You