1. Dhanonjoy C. Saha, Director December 1 & 2, 2015

2.  The Office of Grant Support (OGS) is comprised of only three individuals who provide pre-award administrative assistance to the College community  Our goal is to enable faculty scholars to submit grant proposals and to manage subsequent non-financial responsibilities of the award, resubmission, and renewal processes

3.  Help develop or review proposal budgets  Review and ensure pre-submission regulatory requirements  Help with creating and managing electronic grant application submissions  Assist with required registrations for submissions  Help with submissions of grant proposals to granting agencies or sponsors  Negotiate budgets and other related terms and conditions of the awards with the sponsors

4.  Manage Awards Committee nominations (for limited submissions)  Help with submission of Just-in-Time, Supplemental Materials, RPPR and ….  Assist with communications or communicate with grant-making agencies  Help with preparing and submitting Final Invention Statements  Help with finding resources for improving grant applications

5.  AOR (Authorized Organizational Representative), SO (Signing Official)  Application assembly and submission  Application withdrawal request  Cayuse System primary contact – User ID, password, application unlock  eRA Commons issues related to submission  eRA Commons back up for Cynthia Cardillo – User ID, password  Final Invention Statement

6.  Grants.gov account and related issue  Just-in-time submission  Limited submission application management  Post-submission material and communication  No Cost Extension  Compliance communication with sponsors (IRB, IACUC, IBC)  OPAS submission  Other (all Federal) electronic submission portal User ID, password and task

7.  AOR, SO  Budget development, review and budget revisions (pre-award only)  Budget review for No Cost Extension  Collaboration letter review and preparation for signature  Face page review and processing for signature

8.  Indirect cost reduction/waiver, no salary support request processing  Letter of Intent (LOI) review and processing  Other (all non-federal including NYS Grants gateway) electronic submission portal User ID, password and submission  RPPR (Research Performance Progress Report) review and submission via eRA Commons

9.  AOR, SO, Business Official  Agreement and contract negotiation with sponsor  Funding Opportunities  Grant Development  NYS Grants Gateway submission and approval  Any other tasks and items related to pre-award application management

10.  Find funding opportunities -- small or large grants -- state, federal, private, foundation  Target dissemination of funding opportunities to interested trainees and faculty members  Interpret proposal guidelines and help with building application materials-- eligibility, forms, institutional data  Grantsmanship: assist with team-building, writing, editing, proofreading, proposal review and critique and creating more competitive proposals  Visit us at - http://www.einstein.yu.edu/administration/gran t-support/ http://www.einstein.yu.edu/administration/gran t-support/

11.  Find grant opportunity  Prepare the application in Cayuse (in addition to other required portals, if any)  Develop the routing chain (you may include MWBE and Office of Biotechnology at the end if needed)  Route the application for approval

12.  Select the Create button  Complete the Proposal Name field  Proposal Name should be filled out using Einstein’s guidelines (It’s an internal title)  Competitive grants: PI’s last name/Grant Mechanism/Deadline Date (e.g., Smith/R01/2-5- 16)  Non-competing RPPRs/Progress reports: NC-PIs last name/Grant Mechanism/Deadline Date (e.g., NC-Smith/R01/2-15-16)  OPAS (Other Pre-Award Submissions): OPAS-PI last name/Type of OPAS/Deadline date (e.g., OPAS-Smith/JIT/2-10-16)

13.  Section A (of RR Budget in Cayuse) Senior/key person  PI should have some effort and salary; waiver/approval is needed for effort with “no salary”  Base salary (for anyone named on the budget) should be equal to his/her annual salary per Banner Finance  Please explain any variations in the proposal summary comments box  For anyone on Montefiore PR—please note in the comments box and add MMC ORSP to routing chain  Waiver must be approved either by the Associate Dean for Finance and Administration or the Executive Dean

14.  Salary cap applies to NIH and a few other federal awards and other grantors  AHRQ, SAMHSA, CDC, HRSA, ACF, ACL, CMS  USDA, DoD and NASA use different Salary Cap – Benchmark Compensation Amount  If you use salary cap for other grantors, please add an explanation and attach grantor policy as document  Months must always be shown if salary is budgeted  Fringe must always be budgeted at the Federal negotiated rate; otherwise explain  Any waiver must be approved either by the Associate Dean for Finance and Administration or the Executive Dean

15.  Create the RPPR in Cayuse as discussed before  Route it and wait for its review and approval  Complete the RPPR in eRA Commons, but please do not route until it is approved in Cayuse  Route the RPPR in eRA Commons after it has been approved in Cayuse  You do not need to send us a reminder email, unless it is urgent, to submit. We get an automated notification from eRA Commons  We will be happy to submit it through eRA Commons

16.  New FWA #00023382  New Indirect Cost Date: April 24, 2015  If not all, most information related to grant application submission is available on our website under the tab Einstein info for SF424. http://www.einstein.yu.edu/administration/ grant-support/forms-on-cayuse.aspx http://www.einstein.yu.edu/administration/ grant-support/forms-on-cayuse.aspx

17.  Please email the person you want to complete the task  To avoid confusion, try to limit the use of the CC function. CC others you feel need to know or can help if the person is not available at the time of need  In order for us to serve you better, please give us the PI’s name, grant title and the deadline when emailing

18.  Administrative and Scientific  Two Phases of Implementation  Rigor and transparency in research  Vertebrate animals  Inclusion reporting  Data safety monitoring  Research training  Appendices and font requirements  Bio-sketch clarifications

19.  Still using the existing Form C  Rigor and Transparency – key areas:  The scientific premise of the research  Rigorous experimental design for unbiased results  Consideration of relevant biological variables  Authentication of Key Biological and or Chemical Resources  Application requirements and review language will be added  Additional rigor and transparency questions will be considered by reviewers  Authentication of Key Biological and or Chemical Resources PDF attachment need to be uploaded

20.  Vertebrate Animals:  Updated guidance on criteria to be addressed including justifications, minimization of pain and distress and euthanasia  Description of veterinary care and justification of the number of animals will no longer be required  Definition of Child:  Will now mean under 18 years old rather than under 21  Must include a plan of how children will be used in human subject research or why not if they won’t be used

21.  Research Training:  Recruitment and retention to increase diversity— emphasis will be recruitment  Human subjects—explanation needed that trainees will only participate in IRB-approved or exempt research  Vertebrate animals -- description needed that trainees will only participate in IACUC-approved vertebrate animal research  xTRACT electronic system for creating research training data tables was created and will be available

22.  A new Form D will be created  Rigor and Transparency  Institutional training and individual fellowship applications will be included  A new ‘Authentication of Key Biological and/or Chemical Resources’ attachment will be required with PHS 398  Vertebrate Animals  Institutional training and individual fellowship applications will be included  New questions regarding euthanasia will replace the current.  Inclusion Forms  A new optional form will be added—details to come

23.  Data Safety Monitoring Plans:  New Data Safety Monitoring Plan will be required (new form D) with applications involving clinical trials  Research Training:  Research training data table will reduce tables to 8 and extend trainee outcome tracking from ten years to fifteen  New optional PHS assignment request form:  Will allow collection of requests for preference of awarding component, study section, potential reviewers in conflict and scientific expertise needed

24.  Explanation of new Font guidelines  Font must be 11 points or larger  Type density must be no more than 15 characters per linear inch (including characters and spaces)  Line spacing must be no more than six lines per vertical inch  Recommended fonts are: Arial, Garamond, Georgia, Helvetica, Palatino Linotype, Times New Roman, and Verdana   Bio-sketch Clarifications  URL for publication list is optional in bio-sketch but if used, must refer to a government website like My Bibliography  Publications may be cited in the personal statement and contributions sections  Graphics, figures and tables are not allowed

25.  Research Performance Progress Reports (RPPR) submitted January 25, 2016 or later will be expected to emphasize rigorous approaches taken to ensure robust and unbiased results. Rigor should be addressed in the RPPR for any grant that funds research or training in research.  This includes non-competing continuation reports (Type 5) for grants reviewed and awarded before implementation of the policy.

26.  For general information, please contact the Office of Grant Support at (718) 430-3643 or preaward@einstein.yu.edu preaward@einstein.yu.edu  For pre-award budget -- Gerard McMorrow at (718) 430 3580 or gerard.mcmorrow@einstein.yu.edu gerard.mcmorrow@einstein.yu.edu  For Cayuse, eRA Commons and any other help -- Regina Janicki at (718) 430-3643 or Regina.janicki@einstein.yu.edu Regina.janicki@einstein.yu.edu  For any other help -- D. C. Saha at (718) 430- 3642 or dhanonjoy.saha@einstein.yu.edudhanonjoy.saha@einstein.yu.edu