1. Box

2. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning

3. Box Enterprise –Sharing Shared links Collaborators Comments and Tasks Box Notes –Advanced Sharing Upload widgets Embed Bookmarks

4. Box Enterprise Box Sync Box for Office Box Mobile

5. Box @KU Leuven: what?

6. Box @KU Leuven: why? Alternative for private cloud services –Work related data –Ease of use on multiple personal devices –Always available –Easy sharing Secure –End to end encryption –Granulair access rights for collaborators –Password and expiry date restrictions when sharing files Managed –KU Leuven Single Sign-on –Data availability

7. Box @KU Leuven: how? -All information about this service in service catalog -https://icts.kuleuven.be/sc/english/boxhttps://icts.kuleuven.be/sc/english/box -Use personal KU Leuven email address -Default 100 GB storage -Maximum document size = 15GB -10€ per person per year

8. Box @KU Leuven: how? -https://kuleuven.app.box.com -Create account: -Single Sign On -Use KU Leuven central login id and password -Documentation available at : -ICTS KU Leuven : https://admin.kuleuven.be/icts/onderzoek/BOX/Overzichtbox -Box Support : https://support.box.com/hc/en-us

9. Box @KU Leuven: how? -Account/Login and email adresses: add more emails -Content & Sharing/Collaborating on content/Incoming invitations : uncheck automatically accept -Notifications -General: change interface language

10. Finding what you need

11. Adding content

12. Creating content : Box Edit

13. Opening content - Any file type that can be opened in a program on your computer can be opened with Box Edit.

14. Versioning

15. Sharing Made Easy (And Secure)

16. Sharing Made Easy (And Secure!)

21. Shared Links

22. How to create a Shared Link?

27. Collaborators

30. How to invite Collaborators?

33. Currently you can’t change the location or rename folders you are collaborating in Solutions below may help for now: Favorites: mark the shared folder as favorite Bookmarks: create a bookmark for the shared folder. You can give a name that makes sense to you and keep the bookmark in a folder of your choice. note: bookmarks can’t be synced

34. Comments and Tasks

35. Notifications

36. Box Notes

38. Box Sync –Installation: admin rights –Box Sync folder –Log in with central login –Drag and drop files and folders to Box sync folder –Mark folders for sync in Box Webapp

39. Box for Office Create an Office document and save to Box

40. Box for Outlook Send attachments with Box = Shared link Ideal for larger files No Box account needed for receiver

41. Box Mobile Only apps that work with SSO –Box for Android –Box for Blackberry –Box for IOS –Box for Windows –Cloud On –Notability

42. Advanced Sharing: Upload Widgets People need to upload content into folder and they are not collaborators

43. Advanced Sharing: Upload Widgets

44. Advanced Sharing: Email folder Anyone with this email address can mail content to the folder

45. Advanced Sharing: Box Embed Embed access to a folder into a website