1. Policy Revision 002 FY12-CON-005-02 Business Expense Policy A uniform approach to approval and control of business and entertainment expenses Reasonable Appropriate In Moderation Good Taste

2. Business Expense Policy  Policy for Management of University Funds, Doc.T92-031(BoT) Policy for Management of University Funds, Doc.T92-031(BoT)  Business Expense Policy, Doc. T92-031, Appendix C (BoT), Business Expense Policy, Doc. T92-031, Appendix C (BoT)

3. Business Expense Policy ALL funds, regardless of source or manner in which they are acquired!

4. Business Expense Policy University Events or Functions Recruiting potential employees Soliciting prospective donors Hosting official guest Business Meetings Recognition/morale activities Conferences/retreats/seminars Event Tickets

5. Business Expense Policy Retirement Gatherings Light refreshments and non-alcoholic beverages may be purchased, but in NO case in an amount greater than $1,000. A retirement gathering is not a university event.

6. Business Expense Policy Use of personal funds Employees, as a general rule, should not use their own funds to purchase supplies and services on behalf of the University. See FY10-CON-003-01, Employee Business Expense Reimbursement Policy Employee one-on-one business meals Breakfast, lunch or dinner at any time of day will not be paid for with university funds

7. Business Expense Policy Rules at a Glance ▸Now included in the policy

8. Business Expense Policy Policy will be re-issued and distributed annually to all employees Policy will be distributed during New Employee Orientation

9. Business Expense Policy Reminders Policy is the same for both on and off-campus events and events while traveling Alcohol Use On Campus: Pre-approval VC for Student Affairs and Chief of Public Safety-Special Form Off-Campus: Pre-approval Vice Chancellor or Chancellor-email

10. Business Expense Policy Reminders The following expenses are NOT allowed with University Funds: Political Contributions Personal Gifts for another employee Meals between 2 employees of UMass Holiday Gatherings Employee birthdays, weddings, baby showers or other occasions of a personal nature Standard employee separations Retirement Gatherings > $1,000 Retirement gifts beyond chair/contribution Expenses for Spouses

11. Business Expense Policy Thank you Questions?