1. How Not to Lose the Only Copy of Your Research Storage and Backup Tools at Brandeis Melanie Radik and Raphael Fennimore Library & Technology Services Workshops Brandeis University September 22, 2015

2. Storage Best Practice 3 Copies

3. External Local - Physical Internal, local hard drives Laptop Desktop External storage devices 1 TB external hard drive for sale at the Technology Help Desk Advice on current best buys for off-the-shelf external drives Secure thumb drive o lockable o secure to keyring

4. External Local - Networked Networked storage UNet Home Space files.brandeis.edu UNet Home Space = 1 GB 1. Enable Shell Access identity.brandeis.edu Identity self-service Enable/Disable Shell Access 2. Request Home Space help.brandeis.edu Ask LTS Staff -> Computers and Software Popular -> Technology Help

5. External Local - Networked files.brandeis.edu campus-provided shares to schools and departments often used by research groups to share files networked drives often called \\files.brandeis.edu\name-of-your-group Mapping networked drives to your laptop depends on your OS. Detailed instructions both on and off campus available here: https://kb.brandeis.edu/display/LTS/Network+Shares https://kb.brandeis.edu/display/LTS/Network+Shares

6. External Remote Remote storage services (The Cloud) Brandeis Google Drive: in Brandeis Google Apps Brandeis Box: https://brandeis.box.comhttps://brandeis.box.com ➔ Syncing Drive 1.Settings -> Download Drive 2.drag folders 3.wait for sync ➔ Syncing Box 1.Install Box Sync 2.drag folders 3.wait for sync

7. Other Products of Research Physical products Research notebook Participant surveys/questionnaires Printouts Physical samples Strategies for keeping duplicates scan your notebook to PDF store duplicate samples, not used in experiment photograph specimens, store with other files

8. Backup Best Practice Choose your backup procedure Full Differential Incremental Schedule your backup frequency daily, weekly, monthly some software will have defaults Don’t forget to backup analog material Test your strategy!

9. Mac ➔ Time Machine 1.Apple Menu 2.System Preferences 3.Time Machine 4.Turn on 5.Select external hard drive Backup: Tools PC ➔ Windows Backup and Restore 1.Start Menu 2.search ‘Backup and Restore’ 3.Click ‘Set up backup’ link and follow the wizard

10. Backup: Tools (Continued) ➔ Rebit6 (PC continued) Purchase external drive with Rebit or install software separately 1.Open Rebit 2.Add your backup location (external drive) using the + under Networks 3.Let Rebit run Any OS ➔ CrashPlan (coming soon!)

11. Backup: Where External drive is best choice o speed: USB vs. wireless o size: external=flexible Cloud only through institutional tool, and may encounter time constraints Not other cloud storage, even intitutionally-provided Not networked drive

12. If Disaster Strikes Data recovery work necessary if hard drive fails. Hardware Repair Shop will do on-site data recovery o Takes time: days or weeks o Costs money: $40 bench fee (which may be covered by Dell or Apple warranty) plus $60-$120 recovery fee, depending on complexity If too damaged, may need repair at specialist company. o Time: weeks o Cost: $1,000 minimum. o Still may not recover all of your data.