1. Orientation and Summer Institutes Implementer’s Forum October 2005 Susan Barrett PBIS Maryland

2. What are the coordination and coaching structures in place? What are the coordination and coaching structures in place? How do we create process/structure that will increase the success of initial start-up? How do we create process/structure that will increase the success of initial start-up? What are the critical features that need to be in place before team training? What are the critical features that need to be in place before team training? How will the teams access support and technical assistance? How will the teams access support and technical assistance? How will teams share/network /have access to reinforcement? How will teams share/network /have access to reinforcement? How will your district build training capacity? How will your district build training capacity? How will your team meet the new demands each year? How will your team meet the new demands each year?

3. Preparing Teams Commitment Commitment -State-District-Administration-School Staff -State-District-Administration-School Staff Scouting/Awareness Presentations Scouting/Awareness Presentations (Spring Forum) (Spring Forum) -date set in advance -date set in advance -invite from superintendent -invite from superintendent -Expectations defined -Expectations defined -application -application - Planning Phase - Planning Phase

4. Spring Forum Purpose: Recruitment Purpose: Recruitment Date: March (set one year in advance) Date: March (set one year in advance) Participants: Participants: Administrators from interested schools, Administrators from interested schools, Potential coaches Potential coaches School presentations School presentations Planning Phase I Begins

5. Planning Phase I (March-July) (Year 1) Task Completion date  Establish 80% staff commitment May 1  Identify team members and team leader June 1  Allocate $500-$1000 for PBIS in school budget June 1  Complete PBIS Staff Survey June 1 (please bring completed summary to July Institute)  Complete school profile June 1 (please bring completed copy to Institute)  Schedule at least 2 full day Aug team meetings for team planning June 1  ID behavior support coach (appointed by LSS) June 1  Revise/Update Office Referral Form June 1  PBIS State Team Visit, SET June 30  Entire team attends MD Institute 2002 July 15 & 16

6. Organizing Establish Meeting Cycle Establish Meeting Cycle Small or Large Group? Small or Large Group? Planning Phase Structure Planning Phase Structure Division of Labor-Planning Committee (secure site, agenda, invites) Division of Labor-Planning Committee (secure site, agenda, invites) Agenda and Seating Arrangements Agenda and Seating Arrangements

7. Training Day Registration Registration Handouts Handouts Evaluation Evaluation Opening Remarks-Key Leaders Opening Remarks-Key Leaders Pictures-Marketing Pictures-Marketing Poster Session Poster Session Exemplar presentation Exemplar presentation Action Planning Action Planning

8. July Institute Trainers: George and Teri Trainers: George and Teri Day 1: Coaches Day 1: Coaches Day 2&3: New Team Training Day 2&3: New Team Training Day 4&5: Returning Team Training Day 4&5: Returning Team Training Exemplar Exhibits Exemplar Exhibits Reception Reception Raffles Raffles Planning Phase II Begins

11. Planning Phase II July 16-September 1 TaskCompletion Date  Complete Annual Action Plan September 1, submit to coach (teams will have time to work on action planning during training )  Complete PBIS Team Implementation Checklist September 1, submit to coach  Complete PBIS Team Implementation Checklist Action Plan September 1  Conduct at least 2 full day team meetings in August. The following critical features should be finalized and presented to staff before the start of school: ( refer to the PBIS Team Implementation checklist)  Identify 3-5 positively stated rules/expectations  Design rules matrix  Design lesson plans for teaching behavioral expectations in all settings  Design teacher expectations for all settings  Design system for positively rewarding students and staff. September 1  Present Overview of PBIS to school staff September 16  Present results of PBIS staff survey September 16  Provide coach with:  Updated roster of team members  Team meeting schedule September 1

12. Planning Phase III September – January Year 1 TaskCompletion Date  Collect discipline data (office referrals) by :  Problem Behavior  Time  Location  Student  Frequency(# of Referrals per day per month) Ongoing  PBIS Team meets monthly, administrator is present, established meeting time, team uses data to make decisions Ongoing  PBIS team reports feedback to staff (data generated reports and PBIS updates are given regularly during staff meetings, newsletters, other mtg Ongoing  Complete Documentation: (refer to Maryland Matrix ) Form A Team Implementation Checklist o Form B On-going monitoring checklist o Committee/Workgroup Review o Annual Action Plan Ongoing Due monthly to coach Annual Oct 1  Team Leader to attend Regional/Local PBIS Meeting  Schedule meeting with Local PBIS Coordinator/Coach Facilitator  Schedule a SET (School-wide Evaluation Tool) Fall and Spring Optional  Establish regular contact with Behavior support coach ( site visits should be scheduled monthly, phone or email contact should be made weekly) Ongoing

13. Fidelity What tools ? TIC, Self Assessment, SET What tools ? TIC, Self Assessment, SET Who will track? Who will track? How will teams use the data? How will teams use the data? Coaching Coaching

14. Sustaining/ Outcomes Returning Team Training Returning Team Training Exemplar Program Exemplar Program Progress Reports Progress Reports Coaching Coaching Regional Meetings Regional Meetings Needs Assessment Needs Assessment Targeted/Intensive-Local Targeted/Intensive-Local Cost/Benefit Cost/Benefit