Drivve © - All rights reserved. Document Management Definition The management and control of documents with emphasis on their dynamic and transactional.

Document Management Definition The management and control of documents with emphasis on their dynamic and transactional nature including indexing and retrieval, revision and version control, work flow and information content. Coordination and control of the flow (storage, retrieval, processing, printing, routing, and distribution) of electronic and paper documents in a secure and efficient manner, to ensure that they are accessible to authorized personnel.

Drivve © - All rights reserved Why use document management? Cost 1. Increase Productivity 2. Reduce Storage Requirements Control 3. Improve Document Availability 4. Integrate Information Resources Compliance 5. Ensure Document Security 6. Government regulations The top 6 reasons why organizations adopt information management techniques...

Drivve © - All rights reserved Drivers and Requirements Reduce time & cost associated with transmittal, storage and retrieval Streamline business processes Plan for disaster recovery Regulatory compliance Improve customer service Single repository accessible throughout the enterprise Driving Factors for Document Management

Drivve © - All rights reserved Retrieval Request Time Study Paper vs. Electronic Paper System Receive request Find file5 min. Copy file1 min. Distribute2 min. Re-file2 min. Total:10 min. Electronic System Receive request Find file30 seconds Copy file0 Distribute30 seconds Re-file0 Total:1 min. EDMS saves 9 minutes per transaction, and at 20 transactions per day... Paid EmployeeDayMonthYear5 Years Hours3667803900 At $21.00 Per Hour$63.00$1,386.00$16,380.00$81,900.00

Drivve © - All rights reserved On-premise & Cloud-based Document Management A robust yet streamlined browser-based document management system. Drivve | DM helps you securely index, share, find, workflow and control any type of digital document within your business, as well as scanned images.

Drivve © - All rights reserved Benefits Minimize paper document storage costs Improve team collaboration through powerful document workflow Easily index, archive, search, retrieve and workflow documents Access & collaborate on any device with internet access Streamline virtually any business process Comprehensive security & user management Elegant, simple and enjoyable experience

Drivve © - All rights reserved Scan your documents on a MFP scanner Upload electronic files from your personal server, mail, network, etc... or scan your documents on a TouchScreen Scanner Access and administrate your documents on your Mac computer Access your documents on your iPad / iPhone while on the road Access and administrate your documents on your PC computer Create document workflows for all business processes Retrieve documents for printing, distribution and download Organize documents in customized Spaces Core Functions

Drivve © - All rights reserved Key Features Storage & Document Management Spaces Management Document CaptureSearch & Retrieval Document Workflow & Collaboration Mobility ScalabilityInstallation Administration & ConfigurationSecurity & Compliance

Drivve © - All rights reserved Document Capture Import documents from file servers, other document management systems and from Microsoft Office applications - Word, Excel, PowerPoint, Outlook Import paper documents using Drivve | Image from ANY scanner Upload documents directly through the Drivve | DM browser interface Bulk import facilities

Drivve © - All rights reserved Store ANY document format Secure library services Full version control Store documents in ‘Virtual’ filing cabinets End-to-End document lifecycle management Index documents Add Notes Database optimized for documents Storage & Document Management

Drivve © - All rights reserved Spaces Management Logical document-relationship management Classification from projects Cascading from projects into subprojects Managing duration from projects Automatic import from external systems Full-text search Context-oriented search

Drivve © - All rights reserved Context-oriented search engine Find documents by multiple criteria Save complex searches Create different views on the same document set Preview documents in browser Download, print or email documents based on permissions Search & Retrieval

Drivve © - All rights reserved The Drivve | DM Workflow Management engine allows you to integrate documents of all kind to your critical business processes. Its powerful workflow capabilities allow you to streamline processes through standardization, while providing the flexibility for authorized users to create ad hoc workflows to meet specific business needs. Every event and action is monitored and managed for regulatory compliance purposes. Document Workflow & Collaboration

Drivve © - All rights reserved for iPod, iPhone and iPad Works similar to the standard version of Drivve | DM... but as a mobile version Simple and elegant interface Search, Retrieve and Send documents in order to collaborate with your team members remotely Benefit from the customizable index fields you already use within Drivve | DM

Full security & user management Document level security Define permissions by a wide range of criteria Full audit trail Assists compliance with AO, HIPAA, Sarbanes- Oxley, GDPdU, FDA Chapter 11, GLP & GMP Compliance, HGB, ZPO, BDSG and others Security & Compliance

Drivve © - All rights reserved Server-side installation — 5 minutes and it’s ready to run No client installation No complex database knowledge necessary Database is included in the server setup Easy to maintain the backup structure Installation

Drivve © - All rights reserved Central administration suite Web-based administration Create user, groups and roles Build filing structure, cabinets and project types Define rights & allocate permissions Administration & Configuration

Drivve © - All rights reserved Multi-tier architecture distinguishes between client, server and infrastructure components Both the user client and the administration client use internet protocol to access the authentication, content and workflow servers via a communication channel Server modules communicate directly with the storage systems, databases and user directories Distributing the server modules over several computers ensures high performance on all workstations Scalability

Benefits Lower Total Cost of Ownership / Quicker Time-to-Value Rapid Deployment and Ease of Use Remote Access and Collaboration Focusing on Core Competencies Security and Disaster Readiness Cost-Effective & Scalable Environmentally Friendly

Drivve © - All rights reserved Data transmitting User devices are connected to the data center, allowing you to upload, download or access your data within Drivve | DM Cloud. Application The Drivve | DM application itself: rights assignment and controls that regulate what happens inside this black box. Data Storage The database where your data is actually stored: relevant factors include scalability, data access and privacy controls. Security

Drivve © - All rights reserved Data Center Access to the data center building itself, its rooms as well as its power supply. And going further: access to client data, a server and the Drivve | DM Cloud system. Data Backup: safeguarding against failure, disaster recovery and migration The safeguards that prevent data loss are critical. External security controls and management Outside security auditors and accreditation firms confirm that third-party data centers used by Drivve conform to recognized security standards. Security

Security Drivve | DM Cloud is Safe. Secure. Private. Enterprise Storage Area Network (SAN) equipment Redundant SAN processor and switch connectivity 24/7/365 online data center redundancy Daily backups stored off-site Off-site data center equipment located in a "standby" facility 8 to 16 hour data recovery service-level agreement RAID architecture optimized for performance, reliability, and availability

Drivve © - All rights reserved. Document Management Definition The management and control of documents with emphasis on their dynamic and transactional.

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Drivve © - All rights reserved. Document Management Definition The management and control of documents with emphasis on their dynamic and transactional.

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