1. 2012 London Olympic Games: The Olympic Flame in Ireland 10 th May 2008

2. Project Team Arantxa Colome’ Audrey McCarthy Christine Hughes (speaker) Fabio Douek Luther Lebtag Marek Bykowski Nuno J.C. Pires Paul Buckmaster Paul O’Hanlon Phil Lenzenhuber Pierluca Del Buono

3. Introduction London to host Olympic Games in 2012 Games commence 27 July 2012 Ireland confirmed to host penultimate leg of torch relay (25-26 July) Planned torch relay route through Ireland is that the torch arrives in Cork & travels up to Dublin and then to Belfast, to give an all-island context to the event

4. Project Scope To receive the Olympic flame on 25 July 2012 in Cork and to bring it via Dublin to Belfast within two days in a manner that: Is appropriate to the international and historical significance and grandeur of the event Will reflect well on the people of the island of Ireland

5. Project Return The Olympic movement will project a positive image of Ireland to the world and contribute to building a peaceful and better world. The relay through Ireland and associated events will profile many businesses and services leading to returns for those businesses and services and to new enterprises

6. Background to the Relay All arrangements for Olympic torch relay & flame to be carried out in compliance with International Olympic Committee (IOC) Protocol Guide Organising Committee for the Olympic Games (OCOG) responsible for: bringing Olympic flame to designated stadium organising the torch relay

7. Planning of the 2012 Torch Relay Route for the London 2012 Olympic Torch Relay announced in 2011 Ireland chosen to host penultimate leg of relay before opening of Olympic Games on 27 July 2012.

8. Success Criteria Flame delivered to recipient nation respecting IOC time- table Respect the budget of the Irish Olympic Committee Minimal negative publicity arising from protests or poor event management Minimal disruption to traffic in Irish cities Maximum positive publicity from selection of torch bearers and celebrity commentators

9. Work Breakdown Structure - Overview

11. Timeline of the Relay Coming to Ireland in 2012 26-30 March: Torch lit in Greece and commences international journey to London April – July: Travels around globe in planned route to highlight theme of the Olympic Games chosen by organisers 25 July: Flame arrives in Cork 2012 Olympic Games: 27 July - 12 August 20122012 Olympic Games: 27 July - 12 August 2012

12. Torch arrives from France the 25 July Torch travels from Cork to Dublin (25 July) and Dublin to Belfast (26 July) Torch leaves Belfast for Scotland (26 July)

13. Budget Risk Contingency plan Logistics Quality Suppliers Communication & advertising HR Training 90000 Security 500 Event Organisers 6000 Project Managers 7000 9000 Merchandisers 6000 Miscellaneous 7000 Internet Space 900 Billboards 10000 Radio 5000 Television 10000 Other Modes 5000 Shipping costs 5000 Transports 1000 Transit Permit 1000 Grand Total €83900

14. Stakeholders Media Project Team Gardai Irish Government British Police IOC British Government OGOC Sponsors Irish Public

15. Risk Management Plan Inputs needed Enterprise environmental factors Organisational process assets Project scope statement Project management plan Risk management plan Risk register Project schedule management plan Approved change requests Work performance information Performance reports

17. Communications Plan SPONSORS GENERAL PUBLIC GOVERNMENT BODIES –LOCAL GOVERNMENTS-COUNTY COUNCILS –GARDA SIOCHANA SECURITY AND TRAFFIC CORPS –HEALTH SERVICES –IRISH ARMY LOGISTICS AND INTERNAL DEPARTMENTS INTERNATIONAL and IRISH OLYMPIC COUNCIL ATHLETES AND CHOSEN RUNNERS PR & MARKETING CONTRACTOR Who When Frequency of communications will depend on: input of specific stakeholder groups Schedule (eg, increase media briefings closer to and during relay How Internal website & e- mail for project team Meetings with IOC & OGOC as required Media briefings Reports...

18. Planning for Quality 1. Identify Output Torch relay 2. Identify Customers Irish Public, Irish Government & Associated Bodies 3. Identify Customer Requirements Capture the imagination of the public. Promote a positive view of Ireland on the world stage, 4. Translate RequirementsSmooth transit of the Torch over the designated route. Positive media coverage. Organising for Quality 5. Steps in the Work ProcessReceiving of the Torch from Olympic delegates. Transportation of the Torch Logistics Safety Accommodation Safe storage of Torch and backup Torch. Safe departure from our shores. Positive media coverage of the Torch run. Quality Plan

19. 6. Select MeasurementTraining of staff. Selection and induction of runners. PR/Spokespeople in place for positive media coverage. Customer feedback. 7. Determine Process CapabilitiesExtract quality issues from previous Torch runs. Simulate possible scenarios. ↓ TORCH RUN (Work Process) ↓ Monitoring for Quality 8. EvaluateHas the run meet all requirements initially set out. 9. RecycleIs it possible to reuse this quality plan if Ireland was selected for another Torch run. Is there any room for improvement.

20. Project Closure –Closing tasks –Status report –Present final project report –Prepare “lessons learned” –End project

21. For more information please visit our website: http://torchproject.weebly.comhttp://torchproject.weebly.com Thank you!