1. UTSA - Pooling Rules

2. UTSA – Pooling Rules What is Pooling? Every subaccount in a budget group is assigned to a budget pool Accounts are pooled together if there are no transfer restrictions between them. The available balance of the accounts in the budget pool are added together to calculate the pool balance. To process a transaction, it is the pool balance and not the available balance of the account that determines if sufficient funds are available. What is Pooling? Every subaccount in a budget group is assigned to a budget pool Accounts are pooled together if there are no transfer restrictions between them. The available balance of the accounts in the budget pool are added together to calculate the pool balance. To process a transaction, it is the pool balance and not the available balance of the account that determines if sufficient funds are available.

3. UTSA – Pooling Rules What are the benefits of Pooling? Reduce the number of routine transfers that may be required between subaccounts. Streamlines the payment process when checking for sufficient funds to process a transaction. What are the benefits of Pooling? Reduce the number of routine transfers that may be required between subaccounts. Streamlines the payment process when checking for sufficient funds to process a transaction.

4. UTSA – Pooling Rules Fund 14 – E&G Fund F&A Accounts Pool all subaccounts together All Other Accounts Departmental Accounts Pool salary subaccounts together except for work-study subaccount Pool all other subaccounts together State Pass-through Funds (Grants) Pooling will be based on the terms and conditions of the grant Fund 14 – E&G Fund F&A Accounts Pool all subaccounts together All Other Accounts Departmental Accounts Pool salary subaccounts together except for work-study subaccount Pool all other subaccounts together State Pass-through Funds (Grants) Pooling will be based on the terms and conditions of the grant

5. UTSA – Pooling Rules Fund 18 – Service Fund Budgeted Accounts Pool salary and benefits subaccounts together Pool revenue subaccounts together Pool all other subaccounts together Non-Budgeted Accounts Pool all subaccounts together Fund 18 – Service Fund Budgeted Accounts Pool salary and benefits subaccounts together Pool revenue subaccounts together Pool all other subaccounts together Non-Budgeted Accounts Pool all subaccounts together

6. UTSA – Pooling Rules Fund 19 – Designated Fund Budgeted – Designated Tuition Funded Accounts Pool salary and benefits subaccounts together except for work-study subaccount Pool revenue subaccounts together Pool debt service subaccounts together Pool all other subaccounts together Budgeted – Fee Funded Accounts Pooling based on request from user/administrator for expense accounts Pool revenue subaccounts together If not specified, pooling will default to rules used for Designated Tuition Funded accts Non-Budgeted Accounts Pool all subaccounts together Fund 19 – Designated Fund Budgeted – Designated Tuition Funded Accounts Pool salary and benefits subaccounts together except for work-study subaccount Pool revenue subaccounts together Pool debt service subaccounts together Pool all other subaccounts together Budgeted – Fee Funded Accounts Pooling based on request from user/administrator for expense accounts Pool revenue subaccounts together If not specified, pooling will default to rules used for Designated Tuition Funded accts Non-Budgeted Accounts Pool all subaccounts together

7. UTSA – Pooling Rules Fund 26 – Restricted Fund (Contracts and Grants) Pooling will be based on the terms and conditions of the grant or contract Fund 26 – Restricted Fund (Contracts and Grants) Pooling will be based on the terms and conditions of the grant or contract

8. UTSA – Pooling Rules Fund 29 – Auxiliary Fund Budgeted Accounts Pool salary and benefits subaccounts together except for work-study subaccount Pool revenue subaccounts together Pool debt service subaccounts together Pool utility expense subaccounts together Pool all other subaccounts together Budgeted – Fee Funded Accounts Pooling based on request from user/administrator for expense accounts Pool revenue accounts together If not specified, pooling will default to rules used on the Budgeted Accounts Non-Budgeted Accounts Pool all subaccounts together Fund 29 – Auxiliary Fund Budgeted Accounts Pool salary and benefits subaccounts together except for work-study subaccount Pool revenue subaccounts together Pool debt service subaccounts together Pool utility expense subaccounts together Pool all other subaccounts together Budgeted – Fee Funded Accounts Pooling based on request from user/administrator for expense accounts Pool revenue accounts together If not specified, pooling will default to rules used on the Budgeted Accounts Non-Budgeted Accounts Pool all subaccounts together

9. UTSA – Pooling Rules Fund 30 – Restricted Fund (Gifts and Endowment Distributions) Pool all subaccounts together Fund 32 – Loan Fund Pooling is not applicable Fund 36 – Unexpended Plant Fund No pooling of subaccounts Fund 41 – Agency Fund Pool all subaccounts together Fund 30 – Restricted Fund (Gifts and Endowment Distributions) Pool all subaccounts together Fund 32 – Loan Fund Pooling is not applicable Fund 36 – Unexpended Plant Fund No pooling of subaccounts Fund 41 – Agency Fund Pool all subaccounts together

10. UTSA – Pooling Rules For a copy of the pooling rules, go to Controller’s website and click on Pooling RulesFor a copy of the pooling rules, go to Controller’s website and click on Pooling Rules http://www.utsa.edu/financialaffairs/controller/ http://www.utsa.edu/financialaffairs/controller/ http://www.utsa.edu/financialaffairs/controller/ For a copy of the pooling rules, go to Controller’s website and click on Pooling RulesFor a copy of the pooling rules, go to Controller’s website and click on Pooling Rules http://www.utsa.edu/financialaffairs/controller/ http://www.utsa.edu/financialaffairs/controller/ http://www.utsa.edu/financialaffairs/controller/