1. Spring 2013 HS AIMS Pre-Test Workshop Presented by Cindy Hurley 1

2. Critical Dates ›AIMS Test Delivery to Warehouse Feb. 4 - 7 ›AIMS Test Delivery to Sites Feb. 8 or 11 ›Short Order Window Closes Feb. 12 4:00 ›AIMS Writing Feb. 25 ›AIMS Reading Feb. 26 ›AIMS Writing Make-up Mar. 4 ›AIMS Reading Make-up Mar. 5 ›AIMS Check-In (Call for Appt.) Mar. 6 - 8 2

3. Critical Dates ›AIMS Test Delivery to Sites Mar. 21 - 22 ›Short Order Window Closes Apr. 2 Noon ›AIMS Math Apr. 9 ›AIMS Science Apr. 10 ›Stanford 10 (any two days) Apr. 9 -12 ›AIMS Math Make-up Apr. 16 ›No Early Out Wednesday – Full Day Apr. 17 ›AIMS Check-In (Call for Appt.) Apr. 17 -19 3

4. AIMS Site Test Coordinator Responsible for –Correct administration of testing at school site –Providing test training for all test administrators –Organizing, distributing, and collecting all test materials –Keeping Cindy Hurley apprised of any testing issues that arise 4

5. Site Test Coordinator must establish and enforce test security procedures that comply with the Test Security Agreement and the State Board of Education Rules All school personnel who will have access to the AIMS or Stanford 10 test materials must sign a Test Security Agreement Security agreements are to be filed for 6 years at the school site The Principal’s security agreement is brought to Cindy Hurley at time of material Check-In Test Security 5

6. February Testing AIMS HS Writing/Reading February 4 –7 to District February 8 or 11 to sites April Testing AIMS HS Mathematics/Science Stanford 10 March 18 – 21 to District March 21– 22 to Sites 6

7. Contents of Test Boxes Brown Boxes: –Test Books –Answer Documents –Test Administration Manuals White Boxes: –Packing List (Inventory) –Labels and Roster –Test Coordinator Manual 7

8. SCHOOL PACKING LIST: As soon as receive materials, open Box 1 (white) Verify that the materials as shown on the packing list are enough to cover your needs Email any shortages to Cindy by Feb. 12 4 PM (W & R) Apr. 2 Noon (M, Sci, Stan) When individual packages are opened, confirm the number of actual documents or books Note any discrepancies on the packing list. Discrepancies - Package had 6 test books 6 8

9. Inventorying Test Materials Maintain an accurate inventory of all materials and some kind of check-in and check-out system Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight 9

10. 10 AIMS HS Form T Can only be used for the Make-Up Test Dates for Writing, Reading, and Mathematics As soon as you know how many make-ups you will need, email Cindy with your counts. No guessing. First come first serve T-forms can not be ordered from Pearson … we have what we have

11. 11 Regular Test Date Vs. Make-up ›Students and parents need to understand there is ONE test date. ›Make-up day is not an option day… it is a day for someone who truly was sick or had an emergency ›Do no advertise the make-up dates and push for everyone to test on the 1 st testing date ›If there are not enough tests for make-ups you will need to prioritize: #1 10 th graders (for accountability) #2 12 th graders who have not passed #3 11 th graders who have not passed #4 Meets to Exceeds for Tuition Waiver for those who signed-up #5 For other Meets to Exceeds

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13. COHORTS Student’s cohort is used to determine if a student is eligible to test on AIMS HS. CohortGrade 20169 TH Grade Freshman 201510 th Grade Sophomore 201411 th Grade Junior 2013 and below12 th Grade Senior or 5 year + Senior 13

14. HS Students to be Tested Writing, Reading, Mathematics Are expected to participate in Spring 2013 administration Cohort 2015 (Generally 10 th Grade Students) Not yet earned a “Meets the Standard” are expected to test in specific content area Cohort 2014 (Generally 11 th Grade Students ) Cohort 2013 and below (Generally 12 th Grade Students ) Move from “Meets the Standard” to “Exceeds the Standard” Cohort 2014 (Generally 11 th Grade Students – for tuition waiver) Cohort 2013 and below (Generally 12 th Grade Students – does not count for tuition waiver) 14

15. HS Students to be Tested Science May be taken by students who are enrolled in a life science course. Cohort 2016 (Generally 9 th Grade Students) Must be taken by all students who did not test on AIMS Science in Spring 2012. Cohort 2015 (Generally 10 th Grade Students) Not required to pass the science test in order to graduate from high school 15

16. Stanford 10 GradeStanford 10 Reading Stanford 10 Language Stanford 10 Mathematics 9 Stanford 10 is given on any one or two days (school decision) from April 9 – 12 16

17. Other Students that May Test ›Home School ›Private School ›Completer Students Also, must mark the not enrolled bubble on back of answer document Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-#### It is the responsibility of the school to send student reports or notify parents of the not enrolled student. 17

18. AIMS HS Test Window February Test Administration Content AreaDatesAdministration Times WritingMonday, February 251 session, 3 hours ReadingTuesday, February 261 session, 2 hours 1 stretch break Make-Up Test Dates WritingMonday, March 41 session, 3 hours ReadingTuesday, March 51 session, 2 hours 1 stretch break 18

19. AIMS HS Test Window April Test Administration Content AreaDatesAdministration Times MathematicsTuesday, April 92 sessions, 90 min ea. significant break ScienceWednesday, April 101 session, 2 hours 1 stretch break Make-Up Test Dates MathematicsTuesday, April 162 sessions, 90 min ea. significant break ScienceNo make-up testing 19

20. Stanford 10 Test Window Test Window: Monday, April 9 – 12 Grade 9Content AreaSession(s) Approximate Time Day 1ReadingReading Comprehension 40 minutes Day 1 or 2Mathematics 40 minutes Language 35 minutes 20

21. TEST ADMINISTRATORS RESPONSIBILITIES 21 Page 1 of TAD

22. PREPARE TEST ROOMS All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely. 22

23. Authorized Resources to be Available –Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests –These resources are not permitted during any other testing session –Translation dictionaries must be available for ELLs and FEP year 1and 2 23

24. Cell Phones ›Cell phones are not permitted, even during stretch breaks. ›Students must remove and be told to remove cell phones from their person ›Back packs should be placed in front of room and not by student desk ›It is against testing protocol to use a cell phone during testing and if breached, student test is subject to invalidattion ›Only Cindy per ADE can determine if a test will be invalidated 24

25. All students must be allowed to continue to test Test Administrators who observe students using unacceptable resources are to remove the unacceptable resources as soon as possible After testing is completed, Cindy Hurley must be notified to determine if an incident report needs to be submitted 25

26. VERIFY NUMBER OF MATERIALS RECEIVED Test Administrator should count number of test books and answer documents received. When Test Administrator returns materials, Test Coordinator should verify number of test books and answer documents that have been returned. Each Day of Test Test Books/Answer Documents are distributed according to procedures set by site test coordinator Each Day Immediately after testing Return Test Books/Answer Documents according to procedures set by site test coordinator Secure Room 26

27. High School Test Administrators must follow the directions exactly as stated in the Test Administration Directions Student must complete this section 27

28. If you choose to number test books and/or answer documents, use this blank box for numbering only 28

29. DISRUPTIVE STUDENTS Whenever possible, the disruptive or misbehaving student should be moved to another location Students must be allowed to continue to test Incident Report must be submitted to ADE for any cheating incident 29

30. Students do not leave the room during stretch breaks BREAKS 30

31. Students who need additional time beyond the allotted testing time must be allowed to finish testing Students should be escorted to the room designated for extended time Students may not go to lunch, instead must have their lunch brought to the designated room Student should remain in the secure testing environment while eating and resume testing after they have eaten Students Who Need Extra Time 31

32. Accommodations 32

33. All Test Administrators must read and be familiar with: Testing Accommodations: Guidelines for 2012-2013 33

34. Universal Accommodations ›Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document ›May be offered to any student in order to provide a comfortable and distraction-free testing environment 34

35. 35 See Testing Accommodations Guidelines

36. Standard Accommodations Standard accommodations are available to: –Students with certain injuries –English Language Learners –FEP Year 1 and Year 2 students –Students with an IEP or 504 plan 36

37. Recording Accommodations ›Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see next slide) ›Detailed directions for marking the use of standard accommodations is on pages 46-47 of the Test Administration Directions.

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39. Student Demographic Information 39

40. Students with Pre-ID Labels When there is a label, nothing is bubbled in except Box K for accommodations when appropriate 40

41. Student Bar Code Labels The content area on the Pre-ID label must match the content area of the answer document. 41

42. Incorrect Pre-ID Labels 42

43. For Incorrect Labeling ›DO NOT attempt to remove the label ›NEVER EVER black out the label INSTEAD: ›Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document 43

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45. As Students finish testing – They should raise their hand Verify they have filled out their name and school on the front of answer document They must sign that they have turned in their tests Test materials should be collected As Students finish testing – They should raise their hand Verify they have filled out their name and school on the front of answer document They must sign that they have turned in their tests Test materials should be collected As Students Finish Testing 45

46. As Students Finish Testing Students are to remain quiet until the end of the testing session Students may read or do class work silently while waiting for the scheduled test session to end Electronic devices may not be used during this time 46

47. Transferring Student Responses ›Students who tested using a Braille or large print version of the test must have their responses transferred to a standard answer document by an adult ›Students who used any assistive technology must have their responses transferred to a standard answer by an adult 47

48. Directions on Pgs 48-49 of Test Administration Directions 48

49. After Testing, Test Administrators Need to Check That: Found on Pg. 42 of Test Administration Directions 49

50. Special Circumstances Contaminated Materials ›Do not return test materials contaminated with blood, vomit, or other bodily fluids ›Transfer student responses to a clean answer document ›Destroy contaminated test materials securely at school 50

51. Organizing Scorable Materials (Answer Documents: Used and Unused) 51

52. Organizing Used Answer Documents (Scorables) ›Organize answer documents to be scored by content area and within each content area by cohort ›Separate cohorts for each content area with a colored piece of paper ›Note on each colored piece of paper, how many documents are within each cohort ›AIMS and Stanford 10 must be kept in separate boxes 52

53. Organizing the Non-Used Answer Documents ›Non-used answer documents are those that were not used because they were extra, student never showed up, misplaced label, coffee spilled on it….whatever ›Non-used answer documents are not being scored but must be returned along with the used answer document but keep in a separate stack ›Count the non-used answer documents and note how many are in the stack 53

54. Organize Answer Documents – AIMS HS Writing, Reading, Mathematics can only be put into these cohorts: 2015, 2014, 2013, or 2012 Science can only be put into these cohorts: 2016 or 2015 54

55. Organizing Stanford 10 The AIMS and Stanford 10 test materials must be assembled and boxed separately. Stanford 10 answer documents are kept in one stack of 9 th grade documents 55

56. Non-Scorable Materials (Test Books, Reference Sheets, Rulers, Administration Manuals) 56

57. Organizing Non-Scorable Materials Organize by content: ›Stanford 10 materials are kept separate from AIMS materials ›AIMS is separated by content only…all writing kept together, all reading kept together, etc. ›It does NOT matter if a test book has been used or not….they all go together 57

58. AIMS HS Manuals ›Hang on to Test Coordinator’s Manuals and Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April ›Return all manuals with return of Math, Science and Stanford 10 58

59. Email Cindy to schedule a time to return all materials Writing & Reading – March 6, 7,or 8 Math, Science, Stan 10 - April 17, 18, or 19 Returning Test Materials 59

60. Score Reports 60

61. Score Reports Posted OnlinePaper Reports Due to Districts Final Day for reporting Errors HS WritingApril 15 *April 22May 16 HS Reading HS MathematicsMay 15 * May 23 All Reports May 29 July 28 HS Science *Confidential Roster Reports will be emailed to principals by Cindy 61

62. Woo Hoo You Made It !!!! ›Thanks for taking the time to review these slides ›Please bring any and all questions to the test training ›Training will be held at the Testing Warehouse: 606 S. Plumer Cindy Hurley’s Phone: 225-5418 62